1. Types of Invoices in Oracle Apps
Answers :
Standard
Prepayment
Expense Report
Mixed Invoice
Credit Invoice
Debit Invoice
2.What is Mixed Type Invoice in Oracle Apps
Answers :
Mixed Invoice is one of
the invoice type in the Oracle Payables. You can enter both the
Negative and the Positive Amount for this Mixed Type Invoice. This Payment
type is not rigid like Standard, Prepayment, Credit & Debit Memo Invoices
to enter the amount in the specific signs (Positive or Negative) .
3. Difference Between the Manual Hold and the System Hold.
Answers :
System Hold apply to
the Invoice if Something Mismatched in the Invoice as per
the Standard Process Like Invoice Header Total and Line Total Should
be Equal Other System Hold for Example related to Invoice Matching If
Something goes about the Invoice Tolerance Limit then System Put the
Hold. System hold is something related to setup Controls. But Manual Hold is
something which put manually in the Invoice due to any reason like
Product received from the Supplier is Damaged so need to hold the Payment for
that Invoice.
4. What is Pay Alone in AP Invoice?
Answers :
Pay alone is something
related to Invoice Payment. This is the Flag we set for
AP Invoice, It Means this invoice will be paid alone. For
example, Supplier A has 3 Invoices, but for 1 Invoice we have enabled
the Pay Alone Flag Then When we will run the Payment Batch then
System will create one Check for two invoices and Separate one Check for
Pay Alone Invoice. This Is the Working of Pay Alone.
5. Can We pay the AP invoice before Due Date?
Answers :
Yes, we can Pay
the Invoice Before Due date. For Manual Payment, there is no concern
but for Payment Batch, When we are running the Payment Process Request then we
need to Enter the Pay Through Date this Date is Very Important, If we have set
the Pay Through Date “07-Dec” then this Payment Request will pick only those AP
invoices which has been due before “07-Dec-2018”.
6. How AP Invoice Payment Due Date Calculates in Oracle
Payables
Answers :
Invoice Payment Due date depends
on the Two Factors.
1.Payment Terms attached to
the Invoice
2. Invoice Date.
For Example, if Payment Terms is 30
Days and the Invoice Date is 12-Dec-2018
Then Payment Due Date Will be :
12-Jan-2019
7. What is Primary and Secondary Ledger in Oracle Payables ?
Answers :
Primary Ledger is the Main Ledger and
Secondary Ledger is the Replica of the Primary Ledger. We Do transactions in
the Primary Ledger. The main reason of using Primary and Secondary Ledger is
the difference in the Organization Requirement and the Statuary Requirement.
For example, One US based company office is in India and as per US Company,
their Calendar works from Oct to Sep but the in India their calendar works from
Apr to Mar SO in this Kind of Requirement, Primary and Secondary Ledger concept
comes. Where we can design the Primary calendar as per the US based but can
design the Secondary calendar as per India Statuary Requirement.
8. What is Recurring Invoice in Oracle ?
Answers :
As its name represents ‘Recurring’.
Recurring means again and again. If any Organization books the Office
rent invoice every month for the same amount or any other fixed
expenses every month then oracle has provided the Recurring Invoice. We
just need to do the recurring Invoice setup for that amount and
system will create the invoice automatically on the First day of
the Months.
9. What is the Use of Payables Trial Balance report ?
Answers :
Payables
Trial Balance Report shows the Total Liability or the Supplier Outstanding in
the System. This Report shows the Liability in the System supplier and Site
Level. This Provide the Summary Information’s for all the Unpaid amount for the
Supplier Invoices which are validated.
10. What we do in the AP and GL
reconciliation ?
Answers :
In the AP
and GL reconciliation, we try to Match the Total Liability from the Payables
with the Liability accounts total in the GL. We have some set of Liability
accounts in the Payables, which we only use in the Invoice Headers to
book the Liability and we match only these Liability GL accounts in the AP and
GL reconciliation report.
We took
the help of Payables Trial Balance report to find the Total AP
liability and then Run the GL Trial Balance report to match the Payables Trial
Balance Report Total with the GL trial Liability Accounts.
11. Distribution Set in Oracle
Payables
Answers :
Distribution set is the combination
of multiple Distribution lines using different -2 GL accounts Combination. For
Example , We booked most of the AP invoices in two different GL
accounts combination so each time we need to enter two lines in the invoice distributions to
book the AP invoices expenses in these two GL accounts but this process can be
make query quickly and easy. Oracle have functionality
like Distributions set in oracle payables where we can any number of
GL accounts line for a Given Distribution sets and then in the Oracle Payables
Invoices we don’t need to create Distribution lines manually. We just need to
enter the Distributions Set in the Ap invoice Lines and
oracle system automatically creates the Invoice distribution lines
with GL accounts given in the distribution set in oracle payables r12.
