AP – Oracle Fusion Payable and Payments (ACH, Check) Setups and Process Training Manual

Payable Setups

  Setup the Manage Procurement Agent

  Supplier Registration without Bank Details

  Add the Bank Account to the Supplier

  Invoice, Payment Approval Setups (Optional)

  Bank, Branch and Bank Account Setups

Understanding Payables Dashboard

Invoice Creation

  Standard Invoice

  Credit Memo Invoice

  Credit Memo Invoice with Matching to Standard Invoice

  Debit Memo Invoice

  Debit Memo Invoice with Matching to Standard Invoice

PO (Purchase Order) Matched Invoices

  Creating a Purchase Order for Apply to Standard Invoice

  Creating a Standard Invoice and Match the Above Purchase Order

  Creating One Invoice Matched to Multiple Purchase Orders

Invoice Holds

  Placing a Manual Hold on an Invoice

  Releasing Invoices from a System Hold

  Placing a Manual Hold on an Invoice Lines

Cancelling an Invoice

ACH (Electronic) Payment Setups and Process Flow

ACH Payment Setups

  1.BI Publisher Desktop

  2.Payment Setups

    a.Payment Templates

    b.Payment Formats

    c.Payment Document (For Electronic payments this setup is Optional)

    d.Payment Process Profile (PPP)

    e.Payment Process Request Template (Optional)

  ACH (Electronic) Payment Process Flow

  1.Create Invoice and Pay in Full

  2.Manual Payment

                Create invoice and submit the Manual Payment

               

  3.Run the Payment Process Request (PPR)

                Create Invoice

                Void the Payment (Cancel the Existing payment)

                Create the PPR for New Invoices and Void Payments

               

  4.Accounting

                Post the Invoice to General Ledger

                Post the Payment to General Ledger

 

Check Payment Setups and Process Flow

   Check Payment Setups

    1.Payment Setups

      a.Payment Templates

      b.Payment Formats

      c.Payment Document (For Electronic payments this setup is Optional)

      d.Payment Process Profile (PPP)

      e.Payment Process Request Template (Optional)

  Check Payment Process Flow

    1.Create Invoice and Pay in Full

    2.Manual Payment

      Create invoice and run the Manual Payment

   

    3.Run the Payment Process Request (PPR)

      Create Invoice

      Void the Payment (Cancel the Existing payment)

      Create the PPR for New Invoices and Void Payments

   

    4.Accounting

                  Post the Invoice to General Ledger

                  Post the Payment to General Ledger

Setup the Manage Procurement Agent

Procurement agents are typically users with procurement roles, such as:

Buyer

Catalog Administrator

Category Manager

Procurement Contract Administrator

Procurement Manager

Supplier Administrator

Supplier Manager

Supplier Qualification

They have procurement job responsibilities in the buying organization, such as creating purchase agreements, purchase orders, and related procurement functions. You must set up these users as procurement agents for them to manage procurement documents and perform other procurement actions.

You use the Manage Procurement Agents task to create and maintain a procurement agent's access to procurement functionality for a business unit. You can find the task in the Purchase Agreements and Purchase Orders work areas.

You can implement document security for individual document types, such as purchase orders, purchase agreements, and requisitions. You can also control a procurement agent's access to manage activities for suppliers, negotiations, catalog content, and business intelligence spend data.

The configuration assigns an access level to documents owned by other procurement agents for each procurement business unit.

Note: An agent can perform all actions on his own documents as long as he has procurement BU access.

None: The agent has no access to documents owned by other agents.

View: Permits the agent to search and view other agents' documents.

Modify: Permits the agent to view, modify, delete, and withdraw other agents' documents.

Full: Permits the agent full control of other agents' documents. This includes the view, modify, delete, withdraw, freeze, hold, close, cancel, and finally close actions.

The buyer agent is granted access to the Manage Supplier functionality in the Manage Procurement Agent page

- Login with an username with access to Functional Setup Manager

- Select Functional Setup Manager (FSM) face

- In All Tasks Tab, search for "Manage Procurement Agent"

- Click on Manage Procurement Agent task

- Click on the Agent Name to Edit the Agent

- Under Action, grantee the "Manage Suppliers" privilege to the agent

By default, the suppliers for which the agent is granted access is based on the business unit setups. And Supplier Sites are assigned to certain business units in the site assignments.

All of these setups work together to determine which suppliers and supplier sites the buyer agent can manage or view.

If you have France setup as a Business Unit and Italy setup as a Business Unit you may control the access via the Business Unit setup for the buyer agent, or otherwise you may control the access at the individual Supplier Site setups.

Supplier Creation and Maintenance

After login to instance, click on Home Icon.

Please click on the below link for more details:

AP – Oracle Fusion Payable and Payments (ACH, Check) Setups and Process Training Manual
https://drive.google.com/file/d/1kmoZp1GbG2jymB3eEeJpsicdJOr5BMDX/

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