Approval
Process
In conjunction with Oracle Workflow, Oracle
iProcurement facilitates a paperless, automated approval process for purchase
requisitions with the following features:
Submitted purchase requisitions may be
tracked as they proceed through the routing and approval process.
Approvers can delegate approval
responsibility and/or use e-mail including proxies for approvals rather than
logging into the Oracle system. E-mail approval capability is very useful for
road warriors.
Supporting documents can be attached with
the automated purchase requisition, which approvers can review.
Hard copies and manual/physical approval
processes can be eliminated.
Supplier
Management
Oracle iProcurement shares suppliers’ tables
with Oracle Purchasing, Inventory, and Payables creating an integrated
environment for supplier information that is available to select, update, or
create new in Oracle iProcurement.
Supplier contact information, when provided (i.e.,
vendor contact name, phone number, e-mail address), can be stored to the
database via Oracle iProcurement and queried when creating new requisitions in
both Oracle iProcurement and Oracle Purchasing.
Catalog
Management
Oracle iProcurement is optionally a
catalog-driven procurement system, which helps businesses organize the items,
services, and vendors they routinely procure products from.
The catalog management process allows the
creation of catalogs containing items and services from which organizations
procure goods.
The catalog management process allows
requesters to select and purchase items and services from on-line catalogs using
drop down functionality.
Requesters creating purchase requisitions
can easily do so following easy-to-use, wizard-driven catalogs with
instructions for ordering items and services.
Order
Process
The approval and order creation process
provided by Oracle iProcurement simplifies the procurement process with the
following functions:
The shopping process locates and selects
items AND can be used to perform a comparative analysis of different items.
The receive order process allows requesters
to receive items and control the details for the delivery of orders.
The checkout and submit process allows
requesters to specify the quantity of purchase.
Data Validation
Like any Oracle product, business rules,
cross-validation and security rules, and other data validation rules can be
defined and enforced. Oracle iProcurement validates drop-down lists (LOV)
for Project Accounting, for example:
Expenditure Type and Project Number can be
selected from a pick list during data entry of purchase requisitions.
Project sub-tasks are validated against
Oracle Projects, and transaction controls are used to prevent purchase
requisitions against sub-tasks.
Integration
with Oracle E-Business Suite
Oracle iProcurement integrates seamlessly
with the Oracle E-Business Suite and supports a single global instance allowing
multiple users simultaneous access to key functions and features.
Oracle General Ledger Integration
Oracle General Ledger shares accounting
accounting flexfield and charge account combinations with Oracle iProcurement,
in addition to providing a set of books (SOB) and exchange rates for the
module.
Oracle
Purchasing Integration
Oracle Purchasing can
use the Catalog Extract feature to load and create the Oracle iProcurement
catalog.
Oracle Purchasing can use the purchase orders
created via Oracle iProcurement’s requisitions option for inquiry and for
receiving activity.
Oracle
Payables Integration
Oracle Payables manages catalog content and
requisitioning using Oracle iProcurement functionality.
Oracle Payables uses the purchase orders and
receipts created in Oracle iProcurement and Oracle Purchasing for two and
three-way matching and accounting.
Oracle Payables tracks projects and the
expenditures related to projects created in Oracle iProcurement.
Oracle HRMS
Integration
Oracle iProcurement requesters and approvers
are validated against in the employee-supervisor relationship defined in Oracle
HRMS.
It is also possible to validate requesters
and approvers against Oracle Projects project and task manager assignments, but
this does require some customizations of the workflow to achieve.
Oracle
Workflow
Integration
Oracle Workflow sends Oracle iProcurement
notifications to requesters and approvers, using the Requisition Approval
Workflow, PO Create Document Workflow, and PO Approval Workflow.
Oracle
e-Commerce and XML Gateway Integration
Oracle iProcurement integrates with
e-Commerce and the XML Gateway for use with electronic purchase order
transmissions
Conclusion
Oracle iProcurement is a mature product designed to facilitate online
shopping that provides requesters the ability to create, manage, and track
purchase requisitions and purchase orders, and helps managers and buying
professionals to source and approve requisitions before needless spending
occurs.
No comments:
Post a Comment