Monday, June 2, 2014

Oracle Assets

Define Location Values Sets

N: FAà Setupà Financialsà Flex Fieldsà Keyà Validationsà Sets

Country Value Sets


State Value Set


City Value Sets


Building Value Set





Define Category Flex Fields

N: FAà Setupà Financialsà Flex Fieldsà Keyà Validationsà Sets

Major Category


Minor Category


Define Asset Key Value Set

N: FAà Setupà Financialsà Flex Fieldsà Keyà Validationsà Sets

Asset Key Value Set





Save and Close

Define Location Flex Field Segments

N: FAà Setupà Financialsà Flex Fieldsà Keyà Segments

Give the Structures Name and Click on Segments

Enter the Segments

Place the Cursor State and Click on Flex Field Qualifiers then Enable the Check box State Segment

Enable the Check Box Allow Dynamic Inserts and Freeze Flex Field Definition then Click on Compile the Structures


Define Category Flex field

N: FAà Setupà Financialsà Flex Fieldsà Keyà Segments

Give the Structures Name and Click on Segments

Enter the Segments

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Click on Flex Field Qualifiers, Place the Cursor in Major Category then Click on Flex Field Qualifier and Enable the Major Category
Click on Flex Field Qualifiers, Place the Cursor in Minor Category then Click on Flex Field Qualifier and Enable the Minor Category




Save and Close

Enable the Freeze Flex Field Definition and Click on Compile the Structures


Define Asset Key Flex Field

N: FAà Setupà Financialsà Flex Fieldsà Keyà Segments

Give the Structures Name and Click on Segments


Enter the Segments




Enable the Check Box Allow Dynamic Inserts and Freeze Flex Fields Definition then Click on Compile the Structures




Save and Close

Define Segment Values

Location Flex Field Segment Values

N: FAà Setupà Financialsà Flex Fieldà Keyà Values

Country





State



City



Category Flex Field Segment Values

N: FAà Setupà Financialsà Flex Fieldà Keyà Values

Major Category






Minor Category




Land & Buildings Minor Category





Define Asset Key Segment Values

N: FAà Setupà Financialsà Flex Fieldà Keyà Values



Save and Close

Define System Controls

N: FAà Setupà Asset Systemà System Controls



Save and Close

Define Fiscal Years

N: FAà Setupà Asset Systemà Fiscal Years

Give the Fiscal Year Name


Save and Close

Define Calendars

N: FAà Setupà Asset Systemà Calendars

Give the Calendar Name





Save and Close





Define Prorate Conventions

N: FAà Setupà Asset Systemà Prorate Conventions



Save and Close

Define Book Controls

N: FAà Setupà Asset Systemà Book Controls

Give the Corporate Book Name


Calendar Tab



Accounting Rules


Natural Accounts Tab



Define Asset Categories

N: FAà Setupà Asset Systemà Asset Categories

Give the Major Category and Minor category


Enter the General Ledger Accounts 



Enter the Default Rules



Save and close

Define Quick Codes

N: FAà Setupà Asset Systemà Quick Codes



Save and Close

Define Depreciation Method

N: FAà Setupà Depreciationà Methods

Give the Depreciation Method Name


Click on Rates



Save and Close

Asset Register

N: Assetsà Asset Workbench

Click on Quick Additions

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Enter the Quick Additions Details and Click on Done

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Click on OK




Adding the Assets through Mass Additions

Raise the Purchase Order

The Items Should Be an Expense Items (Mandatory)

Query the Item goes to Inventory Tab and Disable the Check Box Inventory Item

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Save and Close

Raise the Purchase Order

N: Purchasingà Purchase Order à Purchase Order

Click on Shipments

Enter the Distributions



Save and Close

Approve the Purchase Order


Receiving the Item

N: Receivingà Receipts

Select the Purchase Order Number and Click on Find




Click on Express and Select the Destination Type as Receiving


Receiving Transaction

N: Receivingà Receiving Transaction

Select the Purchase Order Number and Click on Find



Click on Express


Save and Close

Go to ViewàRequestà Find

Find the Payables Open Interface Invoice





Out Put

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Go to Payable Super User Responsibility

Query with the ERS% Invoice

Click on Distribution and Click on Folderà Show Field and Select “Track as Asset” and Enable that Check Box


Click on Actions
Enable the Check Box Validate and Force Approval


Click on Actions

Enable the Check Box Create accounting and select the Radio Button Final



Go to Reportsà View Accounting



Click on Actions

Enable the Check Box Pay in Full



Enter Payment Details


Click on Actions

Enable the Check Box Create accounting and select the Radio Button Final


Accounting Entry Will Be Created


Payment Entry


Run the Request Transfer Journal Entries to GL

Go to Viewà Requestà Submit a New Request

Transfer Journal Entries to GL


Give the Parameters


Run the Request Mass Additions Create

N: Viewà Requestà Submit a New Request


Give the Parameters



Submit the Request

Go to Fixed Assets Super User Responsibility

N: FAà Mass Additionsà Prepare Mass additions

Select the Corporate Book Name and Click on Find


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Click on Open
Source Tab



Asset Details Tab

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If it is required for Depreciation then we need to do Capitalize CIP Assets

Define Assets Categories

Enter the Major Category and Minor Category


Disable the Check Box Capitalize and Enter the General Ledger Accounts

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Save and Close

Post the Assets

N: FAà Mass Additionsà Prepare Mass Additions

Give the Corporate Book Name and Click on Find

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Click on Open


Change Queue Status is Post, Enter the Major Category & Minor Category and Give the Expense Account and Locations

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Click on Done


Post Mass Additions

N: FAà Mass Additionsà Post Mass Additions

Give the Parameters as Corporate Book Name



Click on OK
Submit the Request

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Go to Mass Additionsà Prepare Mass Additions, Give the Corporate Book Name and Find the Asset as Been Posted Status





Capitalize Asset

Go to Payables Super User and Raise the Invoice

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Give the Distribution Account is Asset Clearing




Click on Actions, Enable the Check Box Validate and Force Approval


Click on Actions, Enable the Check Box Create Accounting and Select the Radio Button as Final

Accounting Entries


Click on Actions, Enable the Check Box Pay in Full






Enter the Payment Details


Click on Actions, Enable the Check Box Create Accounting and Select the Radio Button as Final


Accounting Entries





Save and Close

Run the Request Transfer General Ledger to GL

N: Viewà Requestà Submit a New Request

Select the Request Name as Transfer Journal Entries to GL


Enter the Parameters


Submit the Request

Run the Request “Mass Additions Create”

N: Viewà Requestà Submit a New Request

Select the Request Name as Mass Additions Create


Submit a Request


GO to Fixed Assets Super User

N: FAàMass Additionsà Prepare Mass Additions

Give the Corporate Book Name and Click on Find


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Click on Open
Change the Queue Status from New to Post

Select the Major Category & Minor Category and Give the Expense Account & Location

Click on Done


Post Mass Additions

N: FAà Mass Additionsà Post Mass Additions

Give the Parameter as Corporate Book and Submit the Request


Complete the Request



Give the Corporate Book Name and Click on Find


Check the Queue Status from Post to Posted



CIP Asset

Go to Payables Super User, Raise the Invoices

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Give the Distribution Line Item


Save and Close

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Click on Actions


Enable the Check Box Validate and Force Approval


Click on Actions, Enable the Check Box Create Accounting and select the Radio Button as Final



Accounting Entries Will Be Created


Journal Entry


Save and Close

Click on Actions; Enable the Check Box Pay in Full


Enter the Payments Details


Click on Actions, Enable the Check Box Create Accounting and Select Radio Button as Final


Accounting Entry Will Be Created

Journal Entry

Run the Request Transfer General Ledger to GL

N: Viewà Requestà Submit a New Request

Select the Request Name as Transfer Journal Entries to GL


Enter the Parameters


Submit the Request

Run the Request “Mass Additions Create”

N: Viewà Requestà Submit a New Request

Select the Request Name as Mass Additions Create


Submit a Request



GO to Fixed Assets Super User

N: FAàMass Additionsà Prepare Mass Additions

Give the Corporate Book Name and Click on Find

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Click on Open

Change Queue Status From New to Post, Give the Major Category & Minor Category, Give the Expense Account and Give the Location

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Click on Done

Post Mass Additions

N: FAà Mass Additionsà Post Mass Additions

Give the Parameter as Corporate Book and Submit the Request


Complete the Request


Find the Asset Status

Go to Mass Additionsà Post Mass Additions

Give the Corporate Book Name and Click on Find

Queue Status as Been Changed From Post to Posted



Run Depreciation

N: FAà Depreciationà Run Depreciation


Click on Run

Complete the Request


Run the Request Transfer Journal Entries to GL

N: FAà Create Accounting

Select the Request Name as Create Accounting- Assets


Enter the Parameters


Click on ok

Submit the Request

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