Monday, June 10, 2013

Creating AP Checks in Oracle R12 - Creating Invoices and submitting



Before going pay the invoices we need to do the below setups for Checks in R12
 
1. Create template definition under existing data definition and attach the created template.
2. Create payment format for the template.
3. Create payment document
4. Create payment process profile.
5. How to Create Template for Request Submission
6. To Get the XML Data File
7. Submit a Payment Process Request without Template

We did this all the setups in (Previous) below post :

Now we are all set to create checks.

We can do the process in four ways:
 Process 1: Create a single invoice and pay
 Process 2: Create multiple invoices and pay
 Process 3: Void the payments for vendor and submit the PPR
 Process 4: Void the payments for vendor and submit the PPR with Create Printed Payment Instructions

Process 1: Create a single invoice and pay

Navigation: Payable Manager à Invoices à Entry à Invoices

Enter the Below details
Supplier Num : 1004
Supplier Site : STAR GATE – BUY
Invoice Date : Sysdate
Invoice Num : XX_APPS88_INV_002
Invoice Amount : 2000
Payment Method : Check

And enter the line amount : 2000

Enter the Distributions and save

Validate the invoice
Click on “Actions” and check the Validate and click on ok

Now the invoice is validated.

Click on Actions and Check the “Pay in Full” click on Ok

Payments window will open
Enter the below values:
Supplier num : 1004
Bank Account : BofA-204
Payment Method : Check
Payment Process Profile : XX_APPS88_CHECK(Created in above step 4)
Payment Document : XX_APPS88_CHECK(Created in above step 3)
Save (Ctrl+S) the work it will automatically submit the program

Check from View à Requests à Find à Format Payment Instructions à

Click on Output



Process 2: Create multiple invoices and pay

Navigation: Payable Manager à Invoices à Entry à Invoices

Create the Two invoices and validate
Supplier Num : 1004
Supplier Site : STAR GATE – BUY
Invoice Date : Sysdate
Invoice Num : XX_APPS88_INV_009
Invoice Amount : 9000
Payment Method : Check

Supplier Num : 1004
Supplier Site : STAR GATE – BUY
Invoice Date : Sysdate
Invoice Num : XX_APPS88_INV_010
Invoice Amount : 10000
Payment Method : Check

Now go to payments
Navigation: Payable Manager à Payments à Entry à Payments

Enter the below values
Operating Unit : Vision Operations
Trading Partner : Star Gate Ltd
Supplier Site : STAR GATE – BUY
Payment Date : Sysdate
Bank Account : BofA-204
Payment Method : Check
Payment Process Profile : XX_APPS88_CHECK(Created in above step 4)
Payment Document : XX_APPS88_CHECK(Created in above step 3)

Now click on “Enter/Adjust Invoices

Save (Ctrl+S) the work it will automatically submit the program


Check from View à Requests à Find à Format Payment Instructions à

Click on Output

Process3 and Process4 covered in next posts


Process 3: Void the payments for vendor and submit the PPR:

Process 4: Void the payments for vendor and submit the PPR with Create Printed Payment Instructions:

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