Friday, August 17, 2012

Procure To Pay Cycle in Oracle Apps R12 (P2P Cycle)

Stage 1: Choosing an Item


Let us choose an item to be procured in our example.
Go to Purchasing Responsibility and follow the below navigation to check for the suitable item.

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The item picked for our example should be purchasable item as above. Click on tools and choose “Categories” to view the below screen.

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Stage 2: Creation of Requisition


Follow the below Navigation to reach Requisition Form.

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Create a new Requisition for the item viewed in Stage 1.

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Click on Distributions to View the charge Account.

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Save and Submit for Approval

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Now note down the Requisition number and open the “Requisition Summary Form” to view the status of it. For our Example, Requisition number is: 14855

Stage 3: Checking the Status of Requisition


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Query for the Requisition Number and click Find.

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Here for our example purpose, I kept the submitted and approved person has same and hence it shows the status as approved.

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To see the approval status, please follow the below navigation.

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Stage 4: Creation of Purchase Order


For creating a Purchase order, let us use the “Autocreate Documents” Form. Follow the below Navigation

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Query for the Requisition

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Click on Automatic as shown in the above figure to create a Purchase Order


Click on “Create” button to create a Purchase order

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View the shipment screen to change the “Match Approval Level” to “2-Way”.

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Click the “Receiving Controls” to make sure that the “Routing” is made as “Direct Routing”

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Click Save and submit for Approval.

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Note down the PO Number.

 

Stage 5: Creation of Receipts


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Query with the Purchase order created in the above stage.

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Check the check box near to the lines that are received and click save.

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Click the “Header Button” to view the Receipt Number.

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Stage 6: Checking the On Hand


Go to any Inventory Responsibility and follow the below Navigation

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Query for our Receipt and make sure the Organization is the same as we received.

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Below screen will show that our inventory has been increased by 5 quantities.

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Stage 7: Check the Material Transactions


Follow the below Navigation to reach “Material Transactions” Form

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Query for the item and date as below

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Below screen shows the source and transaction Type
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Below screen shows you the Serial Numbers of the items received.

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Stage 8: Creation of Invoice


Navigate to any Purchasing Responsibility and view à Requests
Submit the below requests by providing the Receipt number as Parameter to create an invoice.


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Check the status of the program.

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Stage 9: Checking the Invoice


Change to any Payables Responsibility and open the invoices Form.

Query for the Purchase order as below,

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Click “Actions” Button then tick the “Validate Check Box” and press “Ok” to validate the invoice

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Below screenshot will give you the status of the invoice

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Stage 10: Creation of Accounting and Payment


Once invoice got approved, we can “Create Accounting” and “Create Payments” via “Action” Button in the “Invoice Form” as we validated the invoice.

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