Oracle
Fusion Expenses is a complete, end-to-end solution for digital expense
management giving employees easy data entry options, and financial managers
detailed spend information and policy-driven control.
Online
and mobile, along with spreadsheet entry options, automate travel entry and
approvals, reducing administrative headaches while capturing essential data for
effective cost management.
STREAMLINE EXPENSE PROCESSING
AND REDUCE COSTS
Oracle
Expenses Cloud provides your organization with the tools to effectively manage
the travel and expense process. With flexible payment options, versatile data
entry methods, and personalizable user preferences, Oracle Expenses Cloud lets
you enter, submit, approve, audit, and pay expense reports quickly while
enforcing transparent, tight controls throughout your expense management
process.
The
Travel and Expenses work area provides a clear overview of the status of your
expense items, reports, cash advances, trips, and items that require action.
This information is summarized into infotiles that deliver clear, accurate and
actionable information when you need it. Items requiring your action are
highlighted in red, guiding you to take immediate action and make effective decisions.
SIMPLIFY EXPENSE REPORTING AND
INCREASE COMPLIANCE
Oracle
Expenses Cloud offers extensive functionality to increase workforce
productivity and satisfaction. For example, employees can quickly and easily
enter and submit expense reports for corporate card transactions along with
cash expenses. Pre-populating reports with card transactions makes expense
entry faster, increases data accuracy and reduces opportunities for fraud.
Users
expect their corporate systems to reflect the prevalence of digital technology
in their personal lives. To accommodate the increasing use of mobile devices,
Oracle offers expense capture, submission and approval on the go. Fusion Mobile
Expenses is a comprehensive solution supporting mobile entry for both iPhone
and Android devices, leveraging common smartphone features such as photo
capture for automated expense entry of receipts, voice capture to record
expenses, GPS route tracking to calculate mileage, and multi-currency and
location-based support using GPS location. Other innovative features use your
contacts and calendar to select attendees for meals or other expenses.
STREAMLINED TRAVEL INTEGRATION
Integration
between the travel partner, GetThere, and Oracle Expenses Cloud improves the
employee booking experience and provides visibility to travel costs and travel
policy violations. The travel booking site is accessible directly from the
employees’ Travel and Expenses work area and when a trip is booked, the trip
data is automatically downloaded to the Expenses Cloud application, making it
quicker and easier to create expense reports based on the trip details.
Managers,
other approvers, and auditors can view the difference in the booked versus
actual expense, as well as any booking policy violations with justifications.
This helps approvers and auditors monitor travel costs and ensure that
employees are in compliance with corporate travel policies.
Key Features
•
Mobile entry for expenses
•
Seamless integration with Get There and corporate credit cards
•
Support for global Per Diem requirements
•
Automated support for accounting and project allocations
•
Embedded transactional intelligence that guides approvers’ decisions
•
Out-of-the box imaging integration
•
Unique approval routing for project and cost center expenses
•
Integration with established payment processes and applications
Below are the setups and Process flow
Configuring Security
01: Creating an Employee
02: Adding Expense Roles to Your
User
Configuring Oracle Expenses with Rapid Implementation
01: Reviewing Expenses System
Options
02: Creating an Expense Report
Template
03: Reviewing Approval Rules
(Demonstration)
04: Setting Warning and Error Limits
on a Conversion Rate (Demonstration)
05: Viewing a Conversion Rate Policy
Warning and Error
Entering Expense Items and Expense Reports
01: Touring the Simplified Work Area
02: Creating an Expense Report
03: Marking an Expense Item as a
Recurring Expense
04: Adding a New Primary Bank
Account
05: Adding a Delegate to the
Delegate and Permissions Page
Defining Expense Policies and Rules
01: Setting Up a Car Rental Expense
Policy
02: Setting Up an Accommodations
Expense Policy
03: Setting Up a Meals Expense
Policy
04: Setting Up a Miscellaneous
Expense Policy
05: Setting Up an Airfare Expense
Policy
06: Setting Up a Mileage Expense
Policy
Configuring Credit Card Data
01: Creating a Corporate Card
Program
02: Setting Up a Corporate Card
Usage Policy Warning (Demonstration)
Setting Up Receipt Management
01: Creating Receipt and
Notification Rules
Auditing Expenses
01: Creating an Audit List Rule
02: Adding an Employee to the Audit
List
03: Selecting Audit Selection Rules
(Demonstration)
04: Rejecting an Expense Report on
Audit (Demonstration)
Configuring and Requesting a Cash Advance
01: Configuring Cash Advances
(Demonstration)
02: Requesting a Cash Advance
Processing Expense Reimbursement and Capturing Tax
Managing Contingent Workers
Data Demonstration
Creating and Submitting an Expense
Report (Demonstration)
Processing Third-Party Expense Reimbursements
Setting Up Travel
01: Setting Up Travel Integration
(Demonstration)
02: Creating and Importing a Trip
Itinerary
Mobile Devices
01: Setup Steps
02: Entering Expenses Using Quick
Entry
03: Entering Expenses Using Voice
Recognition
04: Using the Camera to Create an
Expense Line
05: Submitting an Expense Report
Analyzing and Reporting on Expenses
1: Creating Ad Hoc Reports for
Expenses
Please
click on the below link for more details:
Fusion Expenses – Oracle Fusion Expenses
Training Manual
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