Oracle iSupplier – Functionalities and Processes
Oracle iSupplier Portal is an Internet-based robust, secure and highly-efficient application that establishes seamless communication between an enterprise and suppliers to exchange purchase orders, shipment, invoicing information as well as initiate purchase order changes, acknowledgement and cancellations etc.
Oracle iSupplier Portal is an Internet-based robust, secure and highly-efficient application that establishes seamless communication between an enterprise and suppliers to exchange purchase orders, shipment, invoicing information as well as initiate purchase order changes, acknowledgement and cancellations etc.
There are
following tabs in the “iSupplier User Full Access” responsibility
- Home
- Orders
- Shipments
- Planning
- Finance
- Product
- Intelligence
- Admin
The web
interface is meant to be used by the supplier contacts, so that they can access
the purchase orders placed by the purchasing organization and act accordingly.
Oracle
iSupplier portal helps to reduce the purchasing activity cost significantly as
it not only reduces the supplier communication cost but also helps to reduce
the procurement lead time that helps to receive items much earlier from
suppliers. Overall it immensely contributes to establish an efficient supply
chain process in the organization.
Some of
the setups needed for this to function.
- Supplier Registration Process
- External Responsibility setup
- Purchase Order (PO) Acknowledgment
- Request Changes
- Request Cancellation
- Advanced Shipment Notice (ASN)
- Advanced Shipment and Billing Notice (ASBN)
- Supplier Onboarding Configuration
- Setup Notification Subscription
- iSupplier Admin
Oracle iSupplier – Supplier Registration: There are various ways you can register a
supplier contact to allow accessing iSupplier Portal. One of the following
options can be performed to do so.
• Invite
Supplier User
• Register Supplier User
• Registration through supplier contact setup
• Register Supplier User
• Registration through supplier contact setup
You may
login to Purchasing superuser or similar responsibility to perform one of the
above mentioned activities.
Invite Supplier User:
Navigation: Supply Base -> Supplier User Management -> Supplier User Creation -> Invite Supplier User
This functionality allows a purchasing organization to send an invitation to a supplier contact to register in iSupplier portal. The supplier contact person will receive an email notification containing a link to enter all the necessary information. Once it is entered and submitted the administrator or the buyer who issued the request receives notification to approve the registration process.
Navigation: Supply Base -> Supplier User Management -> Supplier User Creation -> Invite Supplier User
This functionality allows a purchasing organization to send an invitation to a supplier contact to register in iSupplier portal. The supplier contact person will receive an email notification containing a link to enter all the necessary information. Once it is entered and submitted the administrator or the buyer who issued the request receives notification to approve the registration process.
Register Supplier User
Navigation: Supply Base -> Supplier User Management -> Supplier User Creation -> Register Supplier User
The administrator or the buyer can register a supplier contact using this page.
Select the supplier name. The number will be automatically populated.
Enter the mandatory fields – Email, Username, Last name etc. Note that, the user name defaults as email address and you may overwrite it.
It is recommended to enter other non-mandatory fields, such as – First name, Phone and Fax numbers etc.
Navigation: Supply Base -> Supplier User Management -> Supplier User Creation -> Register Supplier User
The administrator or the buyer can register a supplier contact using this page.
Select the supplier name. The number will be automatically populated.
Enter the mandatory fields – Email, Username, Last name etc. Note that, the user name defaults as email address and you may overwrite it.
It is recommended to enter other non-mandatory fields, such as – First name, Phone and Fax numbers etc.
Select
the responsibilities you want to assign to the user by checking the box in the
“Select Responsibility” section. Note that only the external responsibilities
appear in this list.
You may
want to restrict the user access to a particular supplier and site by adding
the respective supplier and sites in the “User Access Restrictions” section.
Click on the “Modify Suppliers” and “Modify Sites” button to add allowed
suppliers and sites respectively.
Finally
click on the “Register” button. This registration process does following things
automatically:
• Creates the contact for the supplier. Navigate to Supplier Base -> Suppliers and query for the respective supplier. Then click on the “Contact Directory” link to see the contact setup. Also see the “Has User Account” field is checked for the registered contact.
• Creates the Oracle user account for the supplier contact. Navigate to Security -> User -> Define in the System Administrator responsibility and query mentioning the username entered earlier in the registration page. Also see that, the responsibilities checked during registration process have been automatically assigned to the user account. The “Securing Attributes” tab in the user setup contains the id of the supplier site that was assigned to the contact during registration.
• Finally the supplier contact receives an email confirming registration that contains the link and temporary password to login to the iSupplier network.
• Creates the contact for the supplier. Navigate to Supplier Base -> Suppliers and query for the respective supplier. Then click on the “Contact Directory” link to see the contact setup. Also see the “Has User Account” field is checked for the registered contact.
• Creates the Oracle user account for the supplier contact. Navigate to Security -> User -> Define in the System Administrator responsibility and query mentioning the username entered earlier in the registration page. Also see that, the responsibilities checked during registration process have been automatically assigned to the user account. The “Securing Attributes” tab in the user setup contains the id of the supplier site that was assigned to the contact during registration.
• Finally the supplier contact receives an email confirming registration that contains the link and temporary password to login to the iSupplier network.
Registration through supplier contact setup
Another
option is to automatically register a contact for iSupplier while performing
supplier contact setup.
Navigation:
Supply Base -> Suppliers.
Search
for the supplier and click on the “Contact Directory” link on the left side
bar.
Click on
the “Create” button to create a new contact.
Enter all
the relevant information and check the “Create User Account for this Contact”
checkbox which defaults the email address as username which you may overwrite.
Check the
boxes related to the responsibilities that you want to assign to the username.
Also
establish access restrictions by assigning respective sites to the user by
clicking the “Modify Sites” button.
Click on
“Apply” button.
An Oracle
user account based on the user name mentioned earlier will be created
automatically and the temporary password will be emailed to the contact.
Oracle iSupplier – External Responsibility Setup: The Oracle responsibility that is accessible
by the supplier contact is actually an “External” responsibility. It is
same as other Oracle responsibilities but you need to perform few setups to
make the responsibility accessible to external users (i.e. supplier contact).
This document is applicable only when you are creating a custom iSupplier
responsibility for supplier contacts registered in iSupplier.
Step-1: Responsibility Setup:
Once you
create a custom responsibility for registered supplier contacts to access
iSupplier functionalities, make sure to perform following setup in the
Responsibility setup window (Navigation: Security -> Responsibility ->
Define in the System Administrator responsibility).
Click on
the “Securing Attributes” tab and add the following attributes.
ICX_SUPPLIER_CONTACT_ID
– Application “iSupplier Portal”.
ICX_SUPPLIER_ORG_ID – Application “iSupplier Portal”.
ICX_SUPPLIER_SITE_ID – Application “iSupplier Portal”.
ICX_SUPPLIER_ORG_ID – Application “iSupplier Portal”.
ICX_SUPPLIER_SITE_ID – Application “iSupplier Portal”.
Once you
save the above records, click on the “Values” button for
ICX_SUPPLIER_CONTACT_ID and ICX_SUPPLIER_SITE_ID securing attributes and enter
the value “-9999” (without the inverted commas) for both the attributes
separately. Without this value setup iSupplier users will not be able to see
their orders, shipments etc. though they will be able to login to the
application.
Step-2: Profile Option Setup:
Following
profile options need to be setup at the responsibility level
to establish the custom iSupplier responsibility created in the step-1 as
an “External” responsibility.
POS:
External Responsibility Flag – Yes
Responsibility Trust Level – External
Responsibility Trust Level – External
Now you
may assign the custom iSupplier responsibility to the iSupplier users.
Oracle iSupplier – Purchsase Order (PO) Acknowledgment: Oracle iSupplier allows a supplier contact to
acknowledge purchase orders based on the request from the buyer. Without
Oracle iSupplier, this activity is usually done offline which is
time-consuming, error-prone and lacks effective tracking of purchase order
acknowledgment. So let’s see how it works.
Step-1: Buyer creates the Purchase Order (PO) in Oracle
Purchasing:
Login to
Oracle applications as a buyer and create a standard purchase order using
PO-Superuser or PO-Buyer or similar responsibility. Note that, you need to use
appropriate supplier, site and contact that are registered in Oracle iSupplier.
Make sure
to enter “Document” or “Document or Schedule” in the “Required Acknowledgment”
field in the PO header section. You may optionally enter the date in the
“Acknowledge By” field.
Finally
submit the PO for approval. Once approved the PO status shows as “Requires
Acknowledgment”.
Difference between “Document and “Document or Schedule”:
I have
noticed only one difference between “Document” and “Document or Schedule” as,
“Supplier Order Number” field becomes enterable in the “Document or Schedule”
method while supplier contact is acknowledging the PO in the iSupplier portal.
Otherwise it is a non-editable field. Also note that it is optional for the
supplier contact to enter the data in that field.
Step-2: PO acknowledgment by supplier contact in iSupplier portal:
Supplier
contact may follow one of the following steps to acknowledge a PO.
Notification section: iSupplier Home tab
Once the
PO created in the Step-1 is approved, the supplier contact will receive a
notification in the iSupplier Home page as “Standard Purchase Order ZZZZ,Z
requires your acceptance”. The contact clicks on the link and finally Accept
/Reject the PO.
Purchase Order view: iSupplier Orders tab
Click on
the Orders -> Purchase Orders in the iSupplier portal page.
Now, select “Purchase Orders to Acknowledge” in the view field and click on “Go”.
It will show all the purchase orders those have been requested for acknowledgment by buyers.
Now, select “Purchase Orders to Acknowledge” in the view field and click on “Go”.
It will show all the purchase orders those have been requested for acknowledgment by buyers.
Select
the purchase order you want to acknowledge and click on the “Acknowledge”
button. Alternatively, you may click on the PO number and then select
“Acknowledge” in the “Action” field and click “Go”.
You may
click on either “Accept Entire Order” or “Reject Entire Order” button to
acknowledge the order.
In both
steps mentioned above, the buyer will be notified automatically and the order
status will be either “Accepted” or “Rejected” once PO is acknowledged.
Oracle iSupplier – Request Changes for Purchase Orders (PO)
Oracle iSupplier allows supplier contacts to submit a request for PO changes, in case they are unable to fulfil the commitment made earlier in reference to the PO. This functionality helps to update the purchasing organization about the latest status of the order in terms of pricing, schedule etc.
Oracle iSupplier allows supplier contacts to submit a request for PO changes, in case they are unable to fulfil the commitment made earlier in reference to the PO. This functionality helps to update the purchasing organization about the latest status of the order in terms of pricing, schedule etc.
Supplier contact’s activity in Oracle iSupplier:
Login to
iSupplier portal as a supplier contact and click on the Orders -> Purchase
Orders link.
Select
the PO and click on the “Request Changes” button or click on the PO number and
select “Request Changes” in the “Action” field in the subsequent page and click
go.
You can
modify following fields in the page that appears next:
Line
level: Supplier Item and Price can be updated.
Shipment level: Ordered Quantity, Promised Date and Supplier Order Line number can be updated.
You need to provide appropriate reason and action (shipment level changes only) for the change that will help buyer to take an informed decision.
Shipment level: Ordered Quantity, Promised Date and Supplier Order Line number can be updated.
You need to provide appropriate reason and action (shipment level changes only) for the change that will help buyer to take an informed decision.
Click on
“Submit” button to submit the changes. The PO status changes to “Supplier
Change Pending” and authorization status changes to “In Process” once
submitted. Refer to the “Action History” to see the more details.
The
Supplier contact can see the POs waiting for change request approval by
clicking on the Orders tab and selecting “Purchase Orders Pending Supplier
Change” in the view field.
Buyer’s activity in Oracle Purchasing:
Buyer can
access the change request from the following areas:
1. Email
or Notifications in the Notification Summary. See the notifications related to
PO change request and click on the link. The changes requested by the supplier
are highlighted prominently in the details of the notification. Click on
Accept/Reject/Reassign button as appropriate.
2. Access
the change request using Professional Buyer Work Center(PBWC) – Click on Buyer
Work Center -> Orders and select “My Orders with Pending Change Requests”
option in the view field and click Go. It will show the orders with pending
change requests created by supplier. Note that, there will be a blue circle
next to the PO number to indicate the pending change request. Click on the PO
number to get into the details of the PO and you will see changed fields are
appropriately indicated for better understanding.
3.
Another option is similar to the above. Access the change request using
Professional Buyer Work Center(PBWC) – Click on Buyer Work Center -> Orders
and select “My Orders with Pending Change Requests” option in the view field
and click Go. It will show the orders with pending change requests created by
supplier. Note that, there will be a blue circle next to the PO number to
indicate the pending change request. Select “Respond to Change Requests” from
the “Select Order” drop-down list and click “Go”. Now Buyer can approve or
reject the change in the subsequent page.
Note
that, PO in the supplier change pending status can’t be updated till the change
is approved or rejected. Also, only the buyer of the respective PO can action
the change request approvals.
Oracle iSupplier – Request Cancellation of Purchase Orders (PO)
Oracle iSupplier allows supplier contact to request cancellation of purchase orders that was placed by purchasing organization. This may be done due to various reasons, such as unable to deliver on time, product design changes no longer meet the request criteria etc.
Oracle iSupplier allows supplier contact to request cancellation of purchase orders that was placed by purchasing organization. This may be done due to various reasons, such as unable to deliver on time, product design changes no longer meet the request criteria etc.
Supplier contact’s activity in Oracle iSupplier:
Login to
iSupplier portal as a supplier contact and click on the Orders -> Purchase
Orders link.
Select
the PO and click on the “Request Cancellation” button or click on the PO number
and select “Request Cancellation” in the “Action” field in the subsequent page
and click go.
If you
are cancelling the entire PO, then click on the “Cancel Entire Order” button in
the subsequent page and enter the reason of the cancellation in the page that
appears next.
If you
are cancelling one/few line(s) of the PO, then select “Cancel” in the “Action”
field and enter the reason of cancellation in the “Reason” field.
In
iSupplier portal, the status of the PO will show as “Supplier Change Pending”
and the authorization status changes to “In Process”. The Supplier contact can
see the POs waiting for change request approval by clicking on the Orders tab
and selecting “Purchase Orders Pending Supplier Change” in the view field.
Buyer’s activity in Oracle Purchasing:
Now,
login as buyer in Oracle.
Buyer can
access the change request from the following areas:
1. Email
or Notifications in the Notification Summary. See the notifications of “PO
Supplier Change” type and click on the link. The changes requested by the
supplier are highlighted prominently in the details of the notification. Click
on Accept/Reject/Reassign button as appropriate.
2. Access
the change request using Professional Buyer Work Center(PBWC) – Click on Buyer
Work Center -> Orders and select “My Orders with Pending Change Requests”
option in the view field and click Go. It will show the orders with pending
change requests created by supplier. Note that, there will be a blue circle
next to the PO number to indicate the pending change request. Click on the PO
number to get into the details, and then select “View Change History” in the
“Actions” field to see the change details. You will see the record shown will
have “Cancellation Request” field value as “Yes” and “Response” will be shown
as “Pending” till the change request approval notification is approved. The
Response field value will be changed to “Accepted” or “Rejected” based on the
button clicked in the approval notification.
3.
Another option is similar to the above. Access the change request using
Professional Buyer Work Center(PBWC) – Click on Buyer Work Center -> Orders
and select “My Orders with Pending Change Requests” option in the view field
and click Go. It will show the orders with pending change requests created by
supplier. Note that, there will be a blue circle next to the PO number to
indicate the pending change request. Select “Respond to Change Requests” from
the “Select Order” drop-down list and click “Go”. Now Buyer can approve or
reject the change in the subsequent page. It will also provide you the option
to select yes/no to indicate whether you want the related requisition to be
cancelled as well.
Note
that, PO in the supplier change pending status can’t be updated till the change
is approved or rejected. Also, only the buyer of the respective PO can action
the change request approvals.
Oracle iSupplier – Advanced Shipment Notice (ASN): The Advance Shipment Notice (ASN) functionality of
Oracle iSupplier helps a supplier to communicate the shipment information
to the buyer while the goods are being shipped form the premises. It
immensely helps the purchasing organization to estimate the expected arrival of
goods which in turn helps to determine whether production schedule, customer
delivery commitments etc. are on track or there may be a change in various
schedules. It also saves the data entry time of the receiver, as an ASN can be
automatically converted to a PO receipt which we will discuss later in this
document.
Supplier contact actions:
Login to
iSupplier as a supplier contact.
Click on
the “Shipments” tab and then “shipment Notices” link.
Now click
on “Create Advance Shipment Notices” link.
Now select
appropriate view or perform an advanced search to extract the purchase orders
eligible for shipments.
Select
the respective PO, line or shipment you want to create the shipment notice for
and click on the “Add to Shipment Notice” button.
Click on
the “Shipment Header” link in the subsequent page and enter the shipment
number. As expected, this number is unique. Also enter the shipment date and
expected receipt date etc., as they are mandatory. You may optionally enter the
Freight, packing and weight information.
Now click
on the “Shipment Lines” tab and optionally enter the packing slip, container
information. You may click on the “Default to All Lines” button to default the
mentioned information to all the lines of the ASN or click on the “Show” link
of the respective ASN line and enter the aforesaid fields if the values for
various lines are not same.
You may
also attach various supporting documents, such as packing slip, to the ASN
which will be visible by the receiver and will appear as a “From Supplier”
attachment. An ASN line can be split into multiple ASN lines if needed.
Finally
click on the “Submit” button. This action will send the ASN information to the
buyer as a For Your Information (FYI) notification, so that buyer can
communicate to stores, planning etc. if needed.
The
“Receiving Transaction Processor” program will process ASN records.
Receiver Actions:
While the
shipment is in transit, the receiver can view the shipment details and update
the same in the below navigation:
Responsibility:
Inventory Superuser or similar
Navigation: Transactions -> Receiving -> Manage Shipments
Or
Responsibility: Purchasing Superuser or similar
Navigation: Receiving -> Manage Shipments
Select appropriate inventory organization.
Navigation: Transactions -> Receiving -> Manage Shipments
Or
Responsibility: Purchasing Superuser or similar
Navigation: Receiving -> Manage Shipments
Select appropriate inventory organization.
Enter the
ASN number in the Shipment field of the “Find In-Transit Shipments” form and
click on the “Find” button. You will be able to see the shipment details and
update the allowed fields. You may also cancel the whole ASN or a line of it by
clicking on Tools -> Cancel menu.
Now, once
the shipment arrives in the purchasing organization, the receiver converts the
ASN to a PO Receipt.
Responsibility:
Inventory Superuser or similar
Navigation: Transactions -> Receiving -> Receipts
Or
Responsibility: Purchasing Superuser or similar
Navigation: Receiving -> Receipts
Navigation: Transactions -> Receiving -> Receipts
Or
Responsibility: Purchasing Superuser or similar
Navigation: Receiving -> Receipts
Select
appropriate inventory organization.
Enter the
ASN number in the Shipment field of the “Find Expected Receipts” form and click
on the “Find” button.
Now
follow standard PO receiving process to complete the receiving.
Sometimes you may not get expected results on ASN or Receipt
search activities. In that case, make sure to run the “Receiving Transaction
Processor” program if it is not periodically scheduled.
Oracle iSupplier – Advanced Shipment and Billing Notice
(ASBN): The
Advance Shipment and Billing Notice (ASBN) functionality of Oracle iSupplier is
an extension to Advance Shipment Notice (ASN) functionality.
ASBN not only creates the shipment record but also initiates the AP
invoice creation process by inserting the invoicing details to the AP invoice
interface table. The invoice details entered into the AP invoice interface
table can be processed by “Payables Open Interface Import” program to create
the Invoice. Therefore in addition to saving the receiver’s time, it also saves
significant time of account payable officer by creating the AP invoice
automatically.
Prerequites:
The supplier site involved in the ASBN creation process should be a “Pay” site
and bank account for the respective purchase order currency should be assigned
to the supplier site. For example: if the supplier contact is trying to create
ASBN for Purchase order – DD1234DD (currency – USD) of supplier – S1 and site
SS1 then the site SS1 should be a pay site and have a USD bank account assigned
to it.
Supplier contact’s actions:
Login to
iSupplier as a supplier contact.
Click on
the “Shipments” tab and then “shipment Notices” link.
Now click
on “Create Advance Shipment and Billing Notices” link.
Now
select appropriate view or perform an advanced search to extract the purchase
orders eligible for shipments.
Select
the respective PO, line or shipment you want to create the shipment notice for
and click on the “Add to Shipment Notice” button.
Click on
the “Shipment Header” link in the subsequent page and enter the shipment
number. As expected, this number is unique. Also enter the shipment date and
expected receipt date etc., as they are mandatory. You may optionally enter the
Freight, packing and weight information. Unlike ASN, supplier contact needs to
enter the invoice number as well while creating the ASBN.
Now click
on the “Shipment Lines” tab and optionally enter the packing slip, container information.
You may click on the “Default to All Lines” button to default the mentioned
information to all the lines of the ASBN or click on the “Show” link of the
respective ASBN line and enter the aforesaid fields if the values for various
lines are not same.
You may
also attach various supporting documents, such as packing slip, copy of the
invoice to the ASBN which will be visible by the receiver and accounts payable
officer and will appear as a “From Supplier” attachment in the receipts and
invoices respectively. An ASBN line can be split into multiple ASBN lines if
needed.
Finally
click on the “Submit” button. This action will send the ASBN information to the
buyer as a For Your Information (FYI) notification, so that buyer can
communicate to stores, planning, accounts payable team etc. if needed.
The
“Receiving Transaction Processor” program will process ASBN records. The
invoice details will be automatically inserted into the AP invoice interface
table.
Receiver’s actions:
While the
shipment is in transit, the receiver can view the shipment details and update
the same in the below navigation:
Responsibility:
Inventory Superuser or similar
Navigation: Transactions -> Receiving -> Manage Shipments
Or
Responsibility: Purchasing Superuser or similar
Navigation: Receiving -> Manage Shipments
Select appropriate inventory organization.
Navigation: Transactions -> Receiving -> Manage Shipments
Or
Responsibility: Purchasing Superuser or similar
Navigation: Receiving -> Manage Shipments
Select appropriate inventory organization.
Enter the
ASBN number in the Shipment field of the “Find In-Transit Shipments” form and
click on the “Find” button. You will be able to see the shipment details and
update the allowed fields. You may also cancel the whole ASBN or a line of it
by clicking on Tools -> Cancel menu.
Now, once
the shipment arrives in the purchasing organization, the receiver converts the
ASBN to a PO Receipt.
Responsibility:
Inventory Superuser or similar
Navigation: Transactions -> Receiving -> Receipts
Or
Responsibility: Purchasing Superuser or similar
Navigation: Receiving -> Receipts
Navigation: Transactions -> Receiving -> Receipts
Or
Responsibility: Purchasing Superuser or similar
Navigation: Receiving -> Receipts
Select
appropriate inventory organization.
Enter the
ASBN number in the Shipment field of the “Find Expected Receipts” form and
click on the “Find” button.
Now
follow standard PO receiving process to complete the receiving.
Sometimes
you may not get expected results on ASBN or Receipt search activities. In that
case, make sure to run the “Receiving Transaction Processor” program if it is
not periodically scheduled.
Accounts Payable officer’s actions:
The
Account Payable officer can access the invoice records created by the ASBN in
the following navigation:
Responsibility:
Payables Manager or Similar
Navigation: Invoices -> Entry -> Open Interface Invoices
Navigation: Invoices -> Entry -> Open Interface Invoices
Now, run
the “Payables Open Interface Import” concurrent program selecting the source
parameter value as “Advance Shipment Billing Notice” and other relevant
parameter values to create the invoice.
So the
document explains how an ASBN can significantly save the Receipt and Invoice
creation timing.
Oracle iSupplier – Supplier Onboarding Configuration: The Supplier Onboarding Configuration (SOC) is part
of iSupplier setup that enables a supplier contact or an internal user to view
and update the supplier profile data though Admin tab in the iSupplier
Portal. The SOC includes Address Book, Contact Directory, Business
Classifications, Product & Services, Banking Details, General &
Industrial and Attachments sections of a supplier profile. You can restrict the
configuration to an operating unit or make it Global (across operating unit) by
selecting appropriate value in the “Scope” field.
Following
responsibility and navigation will take you to the SOC configuration page.
Responsibility: Purchasing Superuser or similar
Navigation: Setup -> Profile Management Configuration -> Supplier Onboarding Configuration
Responsibility: Purchasing Superuser or similar
Navigation: Setup -> Profile Management Configuration -> Supplier Onboarding Configuration
You need
to check the boxes for the related profile section based on the organization
decision to allow a supplier contact or internal user to update the supplier
profile. Note that, if you allow supplier user to view and update a profile
section, the internal users gets the update access automatically.
Click on
the “Apply” button once the setup is done.
So, this
will allow a supplier user/contact to update address book, contacts, bank
details, classifications etc. for a supplier through Admin tab of the iSupplier
portal.
Oracle iSupplier – Setup Notification Subscription: The Supplier Profile Management (SPM) notification
subscription setup is part of iSupplier configuration and that helps the
purchasing organization to setup the person(s) who will receive the
notifications generated out of activities performed in the iSupplier Admin page. You may setup multiple
persons for an event type to receive the approval notification.
Prerequisites: User
account populated with email address and mapped to an active employee record
needs to be setup for the individuals to receive notifications prior to
performing notification subscription setup.
Setup steps:
Responsibility: Purchasing Superuser or Similar
Navigation: Setup -> Profile Management Configuration -> Setup Notification Subscription
Responsibility: Purchasing Superuser or Similar
Navigation: Setup -> Profile Management Configuration -> Setup Notification Subscription
In the
“Setup SPM Notification Subscription” page, click on the “Add Subscription”
button to setup notification subscription for a user. You may search the user
by mentioning First Name, Last Name, Email Address or Employee Number in the
“Find Receivers” section of the “Add SPM Notification Subscriptions” page.
Select the receiver(s) and Event type(s) in the “Select Event Types” section
and click on apply button to save the setup.
Following event types are available for selection:
• Supplier Registration: To receive notifications related to supplier registration activity.
• Supplier Address Change Request: To receive notifications related to supplier address change activity discussed in the iSupplier Admin page.
• Supplier Bank Account Change Request: To receive notifications related to supplier bank account change activity discussed in the iSupplier Admin page.
• Supplier Business Classification Change Request: To receive notifications related to supplier business classification change activity discussed in the iSupplier Admin page.
• Supplier Contact Change Request : To receive notifications related to supplier contact change activity discussed in the iSupplier Admin page.
• Supplier Products and Services Change Request: To receive notifications related to supplier products and services change activity discussed in the iSupplier Admin page.
• Supplier Registration: To receive notifications related to supplier registration activity.
• Supplier Address Change Request: To receive notifications related to supplier address change activity discussed in the iSupplier Admin page.
• Supplier Bank Account Change Request: To receive notifications related to supplier bank account change activity discussed in the iSupplier Admin page.
• Supplier Business Classification Change Request: To receive notifications related to supplier business classification change activity discussed in the iSupplier Admin page.
• Supplier Contact Change Request : To receive notifications related to supplier contact change activity discussed in the iSupplier Admin page.
• Supplier Products and Services Change Request: To receive notifications related to supplier products and services change activity discussed in the iSupplier Admin page.
This
document answers the question on where does the iSupplier notification go. Does
it follow a position or supervisor hierarchy? No, it doesn’t. It goes based in
the setup explained in this document.
Oracle iSupplier Admin: The Admin tab of Oracle iSupplier allows supplier user to perform
updates in the profile based on the update access provided in the Supplier Onboarding Configuration setup. The
updates performed in the admin tab will go for approval to the user(s)
mentioned in the Notification Subscription setup
and the supplier record will be updated only after the updates are approved by
the approver. Various options in the iSupplier Admin tab are explained below.
General: This
page displays supplier name, number information as well as allows to update,
delete and add attachments to the profile. Supplier may attach various
certificates, copy of licenses etc. to their profile. Note that, updates to
this page don’t send any notification to purchasing organization. All the
attachments are added as “From Supplier” type attachment to the supplier setup.
Organization: This
page has fields like D-U-N-S number, Year of establishment, Mission statement,
Employee number and Tax and Financial information. Supplier user may update
information in this page but it won’t send any approval notification.
Address Book: This
page allows supplier user to create/update address. Activities in this page
will send approval notification to the administrator.
Contact Directory: This
page allows supplier user to create/update contact. Activities in this page
will send approval notification to the administrator. The updated and new
contact will be shown as “Change Pending” and “Pending” respectively in the
iSupplier portal till the approver approves the notification. Rejection of the
new contact setup activity will make the contact inactive and the same will be
available in the “Contact Directory: Inactive Contacts” section.
Business Classifications: This
page allows to update or insert a new certificate details for a supplier.
Supporting copy of the certificate can be attached in the “General” page as
discussed above. Activities in this page will send notifications to approver.
Product & Services:Supplier
user may add the categories of various products and services they can supply to
the purchasing organization. This will help the purchasing organization to
identify a supplier from their supplier base while ordering a specific product
or service. There is no update option, as you can only add or remove the
categories to the supplier profile. The Products and Services setup
needs to be completed prior to using the functionalities in this page.
Banking Details: This
page allows the supplier user to add/update bank account information that will
be used for payments. Activities in this page generate notification for
approval.
Payment & Invoicing: Supplier
user may update the payment method, payment and invoice currency preferences
and notification method for each supplier address in this page. Note that,
activities in this page doesn’t create any notification for approval as well as
it doesn’t update the actual record straightaway. Purchasing organization will
be able to view the supplier preferences updated here in the Supply Base ->
Suppliers -> Invoice Management -> Supplier Preferences tab accessible
using PO Superuser or similar responsibility.
Administrator
in the purchasing organization can access the notification from one of
following areas:
• Notification Summary in Oracle applications
• Email message
• “To Do List” appears in the top-right corner of the supplier setup page available in Supply Base -> Supplier navigation accessible using Purchasing superuser or similar responsibility.
• Notification Summary in Oracle applications
• Email message
• “To Do List” appears in the top-right corner of the supplier setup page available in Supply Base -> Supplier navigation accessible using Purchasing superuser or similar responsibility.
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