Script: StpSrc -
Setup to check Approval
Responsibility:
General Ledger, Vision Operations (USA)
Task:
Ensure that the Manual Journal Source does not require approval.
Actions:
1. Navigate: Setup/Journal/Sources
2. Query the Journal Sources by selecting
View/Query By Example/Enter
3. Enter:
Description:
Manual Journal Entry
4. Execute Query by selecting View/Query
By Example/Run
5. Verify if parameter Require Journal
Approval is checked.
If
Require Journal Approval is checked, deselect. Otherwise leave it as is.
6. Save the change by selecting File/Save
from the pull down menu
7. Select File/Close Form from the pull
down menu to close the Journal Sources form.
Verifications:
1. The Journal Sources form is displayed
when View/Query By Example/Enter.
2. Source: Manual is displayed
3. Journal Sources form is displayed with
Source: Manual
4. Journal Sources form closes and return
to the Navigator form.
5. _____ mark if changes have been made.
Script: JrlEnt -
Enter Batch and corresponding Journals
Responsibility:
General Ledger, Vision Operations (USA)
Task:
Enter Journal Entries
Actions:
1. If pop up list reads “Document”, change
to “Functions
2. Navigate: Journals/Enter
3. Click New Batch button.
4. Enter:
Batch
Name: <B><initial><date>-01
Accounting
Period: Mar-99 or any open period ___________
Description
(optional)
5. Click Journals button
6. Enter:
Journal
Name: <J><initial><date> -01
Category:
Additions
Description:
optional
7. Enter Line number: Line: 10
Account:
01-000-1560-0000-000
Debit
(USD): 500.34
Line:
20
Account:
01-000-1110-0000-000
Credit
(USD): 500.34
8. Click the Other Information sub tab
9. Enter:
Reference:
Manual Journal Batch
10. Click SAVE icon
11. Place the cursor in the journal field (if
not default) and down arrow to enter next journal line.
Task:
Add a second journal line from above
Actions:
1. Click on Lines sub tab
2. Enter:
Journal
Name: J<initial><date> -02
Category:
Additions
Description:
optional
3. Enter Line number: Line: 10
Account:
01-000-1210-0000-000
Debit
(USD): 3490.99
Account:
01-000-1110-0000-000
Credit
(USD): 3490.99
4. Click on Other Information sub tab
Enter:
Reference:
Manual Journal Batch
5. Save the Journal Batch by selecting
File/Save and Proceed from the pull down menu
6. Close the Journal form by selecting
File/Close Form from the pull down menu
Verifications:
1. Find Journals Form is displayed when
View/Query By Example/Enter.
2. Batch Form is displayed
3. Record Batch Name:____________________
4. Journals Form is displayed
5. Verify: Balance: Actual Currency: USD
Accounting
Period - (from above)
6. Record Journal
Name:____________________
7. Two ways of entering account:
1. Account alias (If you know which
account alias to use)
2. Press <Enter> at the Account
alias edit field to bring up the Operations Accounting Flex
8. Get: FRM 40400 Transaction complete: 4
records applied and saved.
9. Journals form is cleared
10. Verify: Balance: Actual Currency: USD
Accounting
Period - (from above)
11. Record Journal Name:____________________
12. Two ways of entering account:
1. Account alias (If you know which
account alias to use)
2. Hit <Enter> at the Account alias
edit field to bring up the Operations Accounting Flex
13. Get: FRM 40400 Transaction complete: 4
records applied an saved.
14. Journal is saved, the and focus is
returned to the Journals form and the Journal form is cleared ready for user to
enter a new journal
15. Journals form closes and returns to the
Navigator form.
Script: JrlPst -
Post a Journal
Responsibility:
General Ledger, Vision Operations (USA)
Task:
Post a Journal
Actions:
1. Navigate: Journal/Post
2. Enter the following search criteria in
the Find Journal Batch Window: Period: Current Period
Batch:
<B><initial><date>-01
3. Activate the Find button in the Find
Journal Batch Window.
4. Check the radio box on the left most
column of first line in the Post Journal Window.
5. Activate the Post button in the Post
Journal Window.
6. Click the OK button on Note window.
7. Select View/Requests from the menu bar
of the Post Journal Window.
8. Check radio button for Specific
Requests and input request ID for above at the Request ID field of the Find
Requests Window.
9. Click Find.
10. Close the Requests form.
11. Close all forms.
Verifications:
1. Find Journal Batches form opens when
Navigate: Journal/Post.
2. Post Journals window opens when
Activate the Find button. Verify the following: Period: Current period
Batch:
<B><initial><date>-01 (from above)
Balance
Type: Actual
Debit:
3991.33
Credit:
3991.33
Batch
Information region:
Post
Status: Postable
Batch
Status: Unposted
3. Entire line is highlighted when check
the radio box.
4. Note window comes up with the following
message when Activate the Post button: Your concurrent request ID is XXXXXXX
5. Find Journal Batches form back in focus
when click the OK button on Note window.
6. Find Requests form appears when Select
View/Requests.
7. Request form opens up when click the
Find button. Verify process Posting Single Ledger has phase of Complete and
status of Normal. Click the Refresh Data button if phase is Running.
8. Find Journal Batches form back in focus
when close the Requests form.
9. Navigator back in focus when close all
forms.
Script:
RevJrnEntPst - Reverse Journals
Responsibility:
General Ledger, Vision Operations (USA)
Task:
Query Journal Entry and Reverse 1 of 2 Journals with Predefined Periods
Actions:
1. Navigate: Journals/Enter
2. Find the Journal Batch from previous
step.
3. Enter Batch Name from above.
4. Click Find button.
5. Select the first journal line
(J<initial><date> -01) and press the Review Journal button.
6. Click Reverse Find.
7. Select the open period to reverse, then
click OK.
8. Click OK.
9. Close the Journals form by selecting
File/Close Form from the pull down menu.
10. Select View/Requests from the menu bar.
11. Check radio button for Specific Requests
and input request ID for above at the Request ID field.
12. Click Find.
13. Query for the above reversed batch.
Verifications:
1. Find Journals form is displayed when
click Find button.
2. Enter Journals form is displayed with
the two Journals created from previous step
3. With predefined periods, default
reverse period is used.
4. Note form is displayed:
Record
Concurrent ID:____________________
5. Note form closes and returns to the
Journals form
6. Journals form closes and returns to the
Navigator form
7. Find Requests form opens.
8. Request form opens up. Verify process
Reverse Journals. has phase of Complete and status of Normal.
9. Click the Refresh Data button if phase
is Running.
10. Verify the correct batch is retrieved.
Responsibility:
General Ledger, Vision Operations (USA)
Task:
Post a Journal Batch
Actions:
1. Navigate: Journals/Post.
2. Query and Find the Journal Batch.
3. Enter Batch Name (%Rev%Request ID%)
from above and press the Find button.
4. Select the line for posting.
5. Click Post button.
6. Click OK button in the Note message
box.
7. Select View/Requests
8. Select Specific Requests and enter the
Post Concurrent ID from above.
9. Click Find. The Posting request is
completed with a Normal status
10. Verify the report by clicking the View
Output button to view the report
11. Select File/Close Form to close the
Report form.
12. Select File/Close Form to close the
Requests form.
13. Selecting File/Close Form to close the
Find Journal Batches form.
Verifications:
1. Find Journal Batches form is displayed
when Query and Find the Journal Batch. The Post Journals form is displayed with
your journal batch.
2. The selected batch is highlighted in
blue when select the line for posting.
3. Note message box is displayed when
click Post button.:
Your
Posting Concurrent request ID is :_____________________
4. Focus returns to the Find Journal
Batches form when click OK button to the Note message box.
5. Find Requests form is displayed when
click Find button. Requests form is displayed with your request.
6. The Posting Execution Report is
displayed.
7. Report form closes and returns to the
Requests form when select File/Close Form.
8. Requests form closes and returns to the
Find Journal Batches form when select File/Close Form.
9. Find Journal Batches form closes and
returns to the Navigator form when select File/Close Form.
Responsibility:
General Ledger, Vision Operations (USA)
Task:
Find Journal Batch to review the Batch Status
Actions:
1. Navigate: Journals/Enter
2. Query and Find the Journal Batch.
3. Enter Batch Name from above
4. Click Find.
5. Select File/Close Form to close the
Enter Journals form.
Verifications:
1. The Find Journals form is displayed
when Click Find button. The Enter Journals form is displayed with the two
journals entered in the previous step and their status: Posted
2. Enter Journals form closes and returns
to the Navigator form when Select File/Close.
Script: ReStpSrc -
Reset the Source setting to original env setting
Responsibility:
General Ledger, Vision Operations (USA)
Task:
Return journal approval option to its original stage.
Actions:
1. Navigate: Setup/Journal/Sources
Note:
This step is required if changes have been made previously on the Journal
Sources form. Otherwise, this step can be skipped.
2. Select View/Query By Example/Enter to
query the Journal Sources.
3. Enter:
Description:
Manual Journal Entry
4. Select View/Query By Example/Run to
execute the Query.
Verifications:
1. Journal Sources form is displayed when
select View/Query By Example/Enter.
2. Journal
Sources form is displayed when select View/Query By Example/Run.
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