Tuesday, November 24, 2015

Oracle R12 AP Check Printing Setups and Process

Generating payment checks from the E-Business Suite has traditionally required either a third party or considerable customization of the delivered check print reports. The check print format is very specific to each banking organization, requiring specific fonts and pixel-perfect layout. The existing E-Business Suite reports generate flat text output and do not support these features. Oracle XML Publisher now offers an integrated, cost-effective method to generate the check output directly from the E-Business Suite.

Check printing from the E-Business Suite has historically required a third-party solution that can either query the necessary data and format the output or accept the existing flat text output generated by the provided check print programs. To then generate the checks, the format components had to be placed with pixel-perfect precision onto the page using the necessary MICR font to format the bank routing number and bank account of the payee. Alternatively customers could take the existing check print program and customize it to format the output correctly. These solutions are costly in terms of their implementation, their ongoing maintenance and their complexity. This all adds to the total cost of ownership for the E-Business Suite.

Oracle XML Publisher offers integrated functionality that allows customers to design their own check format using familiar desktop tools that can then be applied to a check print data source, whether that is the seeded Oracle Report or a custom solution. This format is easily maintainable and can include all the necessary components required in the final output to be printed onto blank check stock.

Taking this approach reduces the complexity of the systems surrounding the check generation and thereby reducing the total cost of ownership of the E-Business Suite.

Download BI Publisher Template Builder for Word version from download.oracle.com

Basic requirements to start creating checks are to have an RTF file (Template) and an XML file (data definition).

There are 2 ways that you can have an RTF file:
o Create your own, or
o (Recommended) Download standard oracle Template
Nav : Payables Manager > Setup > Payment > Payment Administrator > Formats > XML Publisher Format Templates

Query and download the RTF file
‘Standard Check Format’ IBYDC_STD1.rtf or
Standard Check Format (Stub After Payment) IBYDC_STD1A.rtf

àGo to Metalink and Check Oracle Note 457539.1. This note says that the Package IBY_FD_EXTRACT_EXT_PUB controls the XML extract used in check printing. The supplied version can be found in $IBY_TOP/patch/115/sql/ibyfdxeb.pls

àBetter way is to follow the instructions in Doc ID: 465389.1 R12 Create Or Modify A Payment Format Using XML Builder. This note explains the same steps that I have defined below

MICR Fonts. This is another important requirement which you will run into later on. So I have decided to address it right away because you may end up spending a lot more time if you start thinking about it later. One of the easiest way is to buy the MICR font from a third party like IDAutomation (http://www.idautomation.com/) and use MICRW1B.ttf. Typical cost is around $750.00 per user license – you may need to purchase only one license. You may also download their Demo version which is good for testing.

The good news is that Oracle also provides a MICR font which is available if you have downloaded the BI Template Builder. Some banks reject this font, but so far I did not have any problem with the bank that we used.

Download and install BI Publisher ver
Font File Location: C:\Program Files\Oracle\BI Publisher\BI Publisher Desktop\Template Builder for Word\fonts\ MICR____.TTF

In order to use this file in the RTF template, copy the font file MICR____.TTF to C:\WINDOWS\Fonts

At this stage, you may or may not have designed the Check template. But you can still use IBYDC_STD1.rtf downloaded earlier.

Following steps are needed to create a check in AP from scratch. These steps may also be used to create the initial payment to get the XML file.

Click the below link to download the Oracle R12 AP Check Printing Setups and Process Document

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