Oracle Purchasing Interview Questions and Answers

1.      Is it possible to create a Quotation by using the Auto create function?

A.    No

B.      Yes

2.      Can we change the line type assigned to a line of the Purchase Order after saving?

A.    No

B.      Yes

3.      How many types of RFQs are there?

A.    2

B.      3

C.     4

D.    5

4.      Which Profile option will you set so that Forms for catering data of both Purchase requisition and Internal requisition will be available?

A.    PO: Legal Requisition Type : Both

B.      PO: Legal Requisition Type : Single

C.     PO: Legal Requisition  : Both

D.    PO: Legal Requisition  : Single

5.      Is it possible to create a PO from an Internal Requisition?

A.    No

B.      Yes

6.      What factors decide whether the Requisition created by the system is Internal or Purchase?

A.    Sourcing : Internal or Supplier

B.      Internal : Sourcing or Supplier

C.     Sourcing : External or Supplier

D.    External : Sourcing or Supplier

7.      How many activities can perform an approved supplier

A.    3

B.      4

C.     5

D.    6

8.      How will you approve a quotation?

A.    Navigate: RFQ and Quotations > Quote Analysis

B.      Navigate: RFQ and Quotations > Quote Approve

C.     Navigate: RFQ and Quotations > RFQ Analysis

D.    Navigate: RFQ and Quotations > RFQ/Quote Approve

9.      How can we place a temporary Hold on all payments to a supplier?

A.    Check  ‘Hold All Payments’ in the Supplier Definition

B.      Toggle ‘Hold All Payments’ in the Supplier Definition

C.     Check the toggle ‘Hold All Payments’ in the Supplier Definition

D.    Check the toggle ‘Hold All Payments’ in the Supplier Order

10.  How will you inform the System that a Hierarchy is to be used for approvals?

A.    Use Approval Hierarchy

B.      Use Approved Hierarchy

C.     User Approval Hierarchy

D.    User Approved Hierarchy

11.   How will you inform the System, which Hierarchy is to be used for approval?

A.    Security Hierarchy’ in Purchasing options

B.      Security Hierarchy’ in Receiving options

C.     Security Hierarchy’ in HR options

D.    Security Hierarchy’ in Inventory options

12.  How will you find out whether any document is awaiting approval?

A.    Notification window

B.      Action History window

C.     Notification window or Action History window

D.    Notification window or PO History window

13.  Where will you search whether any Quotation is approaching expiry?

A.    History window

B.      Action window

C.     Notification window

D.    Action history window

14.  Apart from the Item Attribute, ‘Use Approved Supplier’ what additional setup entry you will ensure so that only approved supplier are used in purchase documents?

A.    ‘PO: Override Approved Supplier’ to No

B.      ‘PO: Override Approved Supplier’ to Yes

C.     ‘PO: Override Approval Supplier’ to No

D.    ‘PO: Override Approval Supplier’ to Yes

15.  How many Invoice matching?

A.    2

B.      3

C.     4

D.    6

16.  How will you ensure that an un approved Quotation information will not be used to create a PO?

A.    Enter ‘Quote Approved Required’ while creating the PO

B.      Enter ‘Quote Approved Required’ while creating the SO

C.     Enter ‘Quote Approved Required’ while creating the RFQ

D.    Enter ‘Quote Approved Required’ while creating the RQ

17.  If you want to have automatic numbering of your supplier, where will you mention it?

A.    Purchasing options

B.      Receiving options

C.     Inventory options

D.    Financial options

18.  If you want to have automatic numbering of your employees, where will you mention it?

A.    Financial options

B.      Purchasing options

C.     Receiving options

D.    HR options

19.  Where will you mention that auto numbering is required for your RFQs, Quotations and PO?

A.    Financial options

B.      Purchasing options

C.     Receiving options

D.    Inventory options

20.  Is it possible to enter Price Break information in an RFQ, if the RFQ Header Type is selected ‘Bid’?

A.    No

B.      Yes

21.  How many types of currency conversion?

A.    3

B.      5

C.     2

D.    6

22.  How will you ensure that Receipt Routing mentioned in a Requisition or PO is not override at the time of Receiving?

A.    Set the profile option ‘RCV: Routing Override’ to No

B.      Set the profile option ‘RCV: Routing Override’ to Yes

C.     Set the profile option ‘INV: Routing Override’ to No

D.    Set the profile option ‘INV: Routing Override’ to Yes

23.  How will you ensure that the Buyer name is enforced in a PO?

A.    Set the Purchasing Option ‘Enforce Buyer Name’ to Yes

B.      Set the Purchasing Option ‘Enforce Buyer Name’ to No

C.     Set the Purchasing Option ‘Buyer Name’ to Yes

D.    Set the Purchasing Option ‘Buyer Name’ to No

24.  While creating a Requisition, the ‘RFQ required’ toggle remains checked always by default for all the lines and in a majority of the cases, you don’t want this toggle to be checked. So, you are forced to do the work of unchecking the toggle every now and then, can you make this toggle remain unchecked by default?

A.    The default for this checkbox is coming from the Receiving options. So, uncheck this toggle in Receiving Options and the problem will be solved

B.      The default for this checkbox is coming from the Purchasing options. So, uncheck this toggle in Purchasing Options and the problem will be solved

C.     The default for this checkbox is coming from the Inventory options. So, uncheck this toggle in Inventory Options and the problem will be solved

D.    The default for this checkbox is coming from the RFQ options. So, uncheck this toggle in RFQ Options and the problem will be solved

25.  How much approval Group authority can be limited by purchase document?

A.    4

B.      3

C.     5

D.    6

26.  You have placed a Vendor on Hold using the enter supplier window. Now, you don’t want any new PO is to be approve with this supplier. How will you achieve this?

A.    Check the toggle ‘Enforce Vendor Hold’ in Purchasing Options

B.      Check the toggle ‘Enforce Supplier Hold’ in Purchasing Options

C.     Check the toggle ‘Enforce Vendor Hold’ in Receiving Options

D.    Check the toggle ‘Enforce Supplier Hold’ in Receiving Options

27.  Is it possible to receive and invoice items supplied by a supplier on Hold?

A.    Yes

B.      No

28.  If you are an authorized approver, how will you find out whether any document is awaiting approval from you?

A.    This info. can be seen in the notification window

B.      This info. can be seen in the Action window

C.     This info. can be seen in the History window

D.    This info. can be seen in the Action History window

29.  Is it possible to create an RFQ from an unapproved requisition?

A.    Yes

B.      No

30.  Is it possible to create a PO from an unapproved requisition?

A.    Yes

B.      No

31.  Where will you define the Line Type that has to be defaulted while creating a purchase document?

A.    Enter the required line type in the field, ‘Line type’ in the Purchasing option

B.      Enter the required line type in the field, ‘Line type’ in the Receiving option

C.     Enter the required line type in the field, ‘Line type’ in the Inventory option

D.    Enter the required line type in the field, ‘Line type’ in the Finance option

32.  Which are the different Destination Types?

A.    Expense and Shop floor are the diff. Destination Types

B.      Inventory, Expense are the diff. Destination Types

C.     Inventory, Expense and Shop floor are the diff. Destination Types

D.    Inventory, Expense and Shop floor and Destination Types

33.  How will you retrieve quotation information while creating a PO?

A.    Use the Supplier Item Catalog window by choosing ‘Catalog’ from the PO entering window to retrieve quotation information

B.      Use the Customer Item Catalog window by choosing ‘Catalog’ from the PO entering window to retrieve quotation information

C.     Use the Vendor Item Catalog window by choosing ‘Catalog’ from the PO entering window to retrieve quotation information

D.    Use the Make / Buy Item Catalog window by choosing ‘Catalog’ from the PO entering window to retrieve quotation information

34.  How many types of Regions in the Supplier Item Catalog? 

A.    5

B.      4

C.     3

D.    6

35.  The Supplier Item Catalog is accessible from which all areas?

A.    Form, Requisition and Purchase order

B.      Form and Requisition

C.     Form and Purchase order

D.    Requisition and Purchase order

36.  While invoking the Supplier Item Catalog window from the Menu, ‘search Supplier Item Catalog’ window appears; but while invoking the same from the Requisition or PO, the Search window doesn’t appear. What setup change will you make so that the Search window will appear if it is invoked from the Requisition or PO entering window?

A.    Set the profile option ‘PO: Display Find On Open Catalog’ to Yes

B.      Set the profile option ‘PO: Display Find On Open Catalog’ to No

C.     Set the profile option ‘PO: Display Open Catalog’ to Yes

D.    Set the profile option ‘PO: Display Open Catalog’ to No

37.  If the Search Supplier Item Catalog window is not appearing while invoking from the Requisition or PO entry window

A.    The values that are defaulted from the Requisition Or PO

B.      The values that are from the Requisition Or PO

C.     The values that are defaulted from the External Requisition Or PO

D.    The values that are defaulted from the Internal  Requisition Or PO

38.  How will you ensure that a requestor or Preparer of a Requisition Will be notified if any BPA exists for the item, which he is placing in the requisition?

A.    Check the toggle ‘Notify if Blanket PO Exists’ in Purchasing Options

B.      Check the toggle ‘Notify if Blanket PO Exists’ in Receiving Options

C.     Check the toggle ‘Notify if Blanket PO Exists’ in Finance Options

D.    Check the toggle ‘Notify if Blanket PO Exists’ in Requisition Options

39.  Is it possible to change the supplier after approving the PO?

A.    No

B.      Yes

40.  Does the Cascade function notify the destination information?

A.    No

B.      Yes

41.  Suppose you shipped a quantity of 10 from one organization to another & the receiving organization received also 10. But, in reality, you found that the arrival qty. in the receiving organization is actually 12. How will you correct the error?

A.    We have to create & receive a new in-transit shipment for the additional qty. of 2. We can’t simply correct the received qty

B.      We have to create & receive a new in-transit shipment for the additional qty. of 3. We can’t simply correct the received qty

C.     We have to create & receive a new in-transit shipment for the additional qty. of 4. We can’t simply correct the received qty

D.    We have to create & receive a new in-transit shipment for the additional qty. of 5. We can’t simply correct the received qty

42.  Suppose, you receive & deliver 10 nos. before you discover that you actually delivered 11 items. How will you correct the discrepancy?

A.    Correct the Receipt Transaction from 10 to 11 & then correct the delivery transaction

B.      Correct the Receipt Transaction from 10 to 11 & then correct the receive transaction

C.     Correct the Receipt Transaction from 10 to 11 & then correct the accept transaction

D.    Correct the Receipt Transaction from 10 to 11 & then correct the reject transaction

43.  Is it possible to access a Purchase Document currently under approval process using the entry window by anybody as per the access level nor security level?

A.    No

B.      Yes

44.  What are the reasons that an Express processor may reject lines due to validation failures?

A.    If the item revision, Sub inventory and locator is not available & the entered destination is final

B.      If Lot / Serial information is required

C.     If PO Supplier & Receipt Header Supplier do not match

D.    A,B and C

45.  While receiving, of the Express button is disabled, what shall be the reason?

A.    Some manual action must have been done on lines

B.      Some automatic action must have been done on lines

C.     Some manual action must have been done

D.    Some automatic action must have been done

46.  Is it possible to inspect an item whose Receipt Routing is defined as Direct or Standard?

A.    Not possible

B.      Yes possible

47.  How will you setup options for automatically creating invoices in Payables whenever there is a receipt of items?

A.    Pay on receipt and Alternate Pay site

B.      Pay on receipt , Alternate Pay site and Invoices summary level

C.     Pay on receipt  and Invoices summary level

D.    Alternate Pay site and Invoices summary level

48.  How many Terms Date Basis choices available?

A.    3

B.      4

C.     5

D.    6

49.  How to use Sourcing rule

A.    Organization level

B.      Site Level

C.     Operating Unit level

D.    Global level

50.  What is Allocation Percentage used in a Sourcing Rule?

A.    The Allocation Percentage includes the number of planned orders issued to the part of the planning horizon. The total allocation may not exceed 100

B.      The Allocation Percentage includes the number of planned orders issued to the part of the planning horizon. The total allocation may not exceed 50

C.     The Allocation Percentage includes the number of planned orders issued to the part of the planning horizon. The total allocation may not exceed 25

D.    The Allocation Percentage includes the number of planned orders issued to the part of the planning horizon. The total allocation may not exceed 75

51.  Can we automatically 'Close' the Purchase order without receiving the full quantity?

A.    Yes

B.      No

52.  When does a Purchase Order line get the Status 'Closed for Receiving'?

A.    At the time of receive full quantity

B.      At the time of Purchase order approve

C.     At the time of Receipt entry

D.    At the time of PO Auto create

53.  How many document statuses used in Oracle Purchasing?

A.    5

B.      6

C.     7

D.    4

54.  If a Purchase Order/Requisition is cancelled accidentally, can we revert it back?

A.    Yes

B.    No

55.  Can we receive a shipment even when it is "Closed for Receiving"?

A.    Yes

B.      No

56.  Can we re-open a Closed Purchase Order?

A.    Yes

B.      No

57.  Can we re-open a Final Closed Purchase Order?

A.    Yes

B.      No

58.  Can we match an Invoice against a line even when it is 'Closed for Invoicing'?

A.    Yes

B.      No

59.  Can we change the supplier on an approved PO?

A.    Yes

B.      No

60.  Can requisition import handle multiple currencies?

A.    Yes

B.      No

61.  Can requisition import handle multiple distributions?

A.    Yes

B.      No

62.   Is it possible to have all requisition created from Inventory – Min-Max Planning to be imported with a status of INCOMPLETE?

A.    Yes

B.      No

63.  How will I get the trace and detailed log for the requisition import process?

A.    Set profile ‘PO: Set Debug Concurrent On’ to ‘Yes’

B.      Set profile ‘PO: Set Debug Concurrent Off’ to ‘Yes’

C.     Set profile ‘PO: Set Debug Concurrent On’ to ‘No’

D.    Set profile ‘PO: Set Debug Concurrent Off’ to ‘Yes’

64.  How can I avoid sourcing from overriding my vendor information?

A.    Set auto source_type  to ‘P’ for partial sourcing

B.      Set auto source_type  to ‘Q’ for partial sourcing

C.     Set auto source_type  to ‘R’ for partial sourcing

D.    Set auto source_type  to ‘S’ for partial sourcing

65.  When I load the requisition interface and create requisitions it always does sourcing?

A.    Set auto source_type  in the requisition interface to ‘N’

B.      Set auto source_type  in the requisition interface to ‘Y’

C.     Set auto source_type  in the PO requisition interface to ‘N’

D.    Set auto source_type  in the PO requisition interface to ‘Y’

66.  AME is possible in PO approval?

A.    Yes

B.      No

67.  Can we create position hierarchy for requisition approval?

A.    Yes

B.      No

68.  How many types of Purchase order?

A.    3

B.      4

C.     5

D.    6

69.  What is Planned Purchase Order?

A.    Long term Agreement

B.      Short term Agreement

C.     Medium term Agreement

D.    Standard Agreement

70.  In which table is Purchase order number stored?

A.    Po_headers_all

B.      Po_header_all

C.     Po_lines_all

D.    Po_line_all

71.  How many approval hierarchy are used in Purchasing?

A.    5

B.      4

C.     3

D.    2

72.   Where are standard notes in GUI?

A.    Go to setup -> Create Attachment

B.      Go to setup -> Purchasing ->Attachment

C.     Go to setup -> Purchasing ->Attachment->Create Attachment

D.    Go to setup  ->Attachment->Create Attachment

73.  Is it possible to change created date in Approval Purchase order?

A.    Yes

B.      No

74.  What is catlog RFQ?

A.    Price breaks and quantity level

B.      Quantity

C.     Price breaks

D.    Price breaks with different quantity level

75.  How many types of RFQ?

A.    2

B.      3

C.     4

D.    5

76.  When can you make payment for the supplier invoice weather at the time of receipt of material or after receiving?

A.    Receipt only

B.      PO only

C.     Invoice only

D.    SO only

77.  Payment due days if 30 days means will it be from invoice date or material receiving date?

A.    Due days calculation is based on what you set up in the PAYMENT tab window of PO form

B.      Due days calculation is based on what you set up in the PAYMENT tab window of Supplier Master form

C.     Due days calculation is based on what you set up in the PAYMENT tab window of Invoice Master form

D.    Due days calculation is based on what you set up in the PAYMENT tab window of Customer Master orm

78.  How many matching option in Purchasing?

A.    3

B.      4

C.     5

D.    6

79.  What is approval hierarchy for Purchase Order?

A.    Position and Employee

B.      Approval Groups and attachment

C.     Position

D.    Employee

80.  Once these two purchase orders are prepared what is the next step

A.    You issue scheduled release and blanket release

B.      You issue scheduled release and blanket release against a planned purchase order

C.     You issue scheduled release and blanket release against a planned purchase order to place the actual orders

D.    You issue scheduled release and blanket release against a planned purchase order to place the orders