Thursday, April 17, 2014

How to Prevent Outlook from Sending an Email with a Blank Subject and Missing Attachement

1.Open your outlook
2.Press Alt+F11 or Tools àMacro àVisual Basic Editor. This opens the Visual Basic editor


3.On the Left Pane, one can see "Microsoft Outlook Objects", expand this. Now one can see the "ThisOutLookSession".
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4.Click on "ThisOutLookSession".

5.Copy and Paste the following code in the right pane.
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
  ‘--> Missing Subject
  Dim strSubject As String
  strSubject = Item.Subject
  If Len(strSubject) = 0 Then
    Prompt$ = "Subject is Empty. Are you sure you want to send the Mail?"
    If MsgBox(Prompt$, vbYesNo + vbQuestion + vbMsgBoxSetForeground, "Check for Subject") = vbNo Then
       Cancel = True
    End If
  End If
  ‘--> Missing Attachement
If InStr(1, Item.Body, "attach", vbTextCompare) > 0 Then
    If Item.Attachments.Count = 0 Then
        answer = MsgBox("There's no attachment, send anyway?", vbYesNo)
    If answer = vbNo Then Cancel = True
End If

If Item.Attachments.Count > 0 Then
For Each oAtt In Item.Attachments
    Debug.Print oAtt.Size
      If oAtt.Size < 5200 Then
        GoTo NextAtt
       
       Else
       answer = MsgBox("There's no attachment, send anyway?", vbYesNo)
       If answer = vbNo Then Cancel = True
    End If
NextAtt:
Next oAtt
 
 End If
End If
End Sub
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6.Save this and Now close the VB Code editor.

7.In Outlook Go to Tools > Macros > Security > In the Security Level Tab > Select the option MEDIUM > OK
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8.Now Restart the Outlook, a dialog box pops up to Disable / Enable the macros; select as Enable Macros (this option will pops up when ever you restart outlook.
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9.From now on , this macro will make sure you do not make the mistake of sending a mail without subject and attachment

For Missing Subject you will get the below warning
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For Missing Attachment you will get the below warning

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1 comment:

pavan kumar said...

Hi Raj,

Unable to view the images.I tried using Mozilla and IE. can you please advise on this.

Thanks,
pavan

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