Oracle HRMS Implementation Hints

HRMS Common Setup-

-Enable Functional Currency in GL Module

-Run "International HRMS Setup"

-Configure Business Group KFF :

          - Job, Grade, Position, Competence, Cost Allocation

-Define Business Group and enter its Other information

-Classify it as an "HR Organization" and enter its Other information

-Define a new Responsibility which can access all functions / Requests

-Configure the Following Profile Options :

          - HR:Business GroupResposibility Level

          - HR:Security ProfileResposibility Level

          - HR:User TypeResposibility Level 

      - DateTrack ReminderSite Level

-Define Lookups

-Define Value Sets

HR Setup-

HR-Work Structure Setup-

-Define HR Organization and enter its Other information

-Define Organizations Hierachy

-Define Jobs Groups

-Define Jobs

-Define Positions

-Define Positions Hierachy

-Define Grades

-Define Budget Calender

-Define Budget

HR-Leave Management-

-Define Elements Links

-Define Absence Types

-Develop / Enhrit Accrual Plan Formulas :

           - Accrual Formulas

           - Carryover Fomrulas

           - Ineligibility Accrual Formulas

-Define Accrual Plan

-Change the Links Defined by the System for the Accrual Plan to "Standard" 

HR-Employee Information-

-Configure Personal Information KeyFlexfield

-Enable Such information using "Special Information Types"

 under "Other Defination" Menu

HR-Recruitment Setup-

-Define Recruitment Lookups

-Might requires extra setup shared with

 Career Management and Self-Service

--Matching Using "Skills" Implementation--

-Define as many structure for "Personal Analysis Flex"

-Enable Structures on different HR Forms using "Special Information Types" under "Other Def. Menu"

-Enter Data on Job, Positions & Person Form

-Run "Job and Position Skills Matching Report" Request

--Matching Using "Competencies" Implementation "Suitaility Matching in Self-Service"--

-Define "Competencies KFF" Structure which will be used in the Business Group Def.

-Define Rating Scale

-Define Competence

-Define Competence Types

-Define Competence Requirement

-Enter "Competence Profile" for the person (Employee/Applicant)

--Setup Appraisal--

-Define "Competencies KFF" Structure which will be used in the Business Group Def.

-Define Proficiency Rating Scale

-Define Competence

-Define Competence Types

-Define Performance Rating Scale

-Define Weighting Rating Scale (Optional)

-Define Appraisal Template

Payroll Setup-

-Define Payment Type

    SWITCH TO RESPONSIBILITY : HR LOCALIZATION SEED DATA ENTRY

    OPEN THE FUNCTION : DEFAULT OWNING PARAMETER

        SELECT THE COUNTRY FROM THE NAME LOV

        IN THE OWNING PRODUCT LIST ENTER HUMAN RESOURCES AND PAYROLL IN TWO SEPARATE LINES

        SAVE YOUR WORK

    OPEN THE FUNCTION : PAYMENT TYPES

        ENTER THE PAYMENT TYPE NAME , CATEGORY, CURRENCY AND COUNTRY

-Define Org. Payment Methods

-Define Payroll

-Define Monetry Units

-Develop "Element Skip" & "Input Validation" Formulas

-Define Elements

-Define Elements Links

-Define Grade Rates

-Define Salary Basis (doesn''t means that employee will get the amount

 in the grade auto.)

-Register "User Defined Functions"

-Define Global Values

-Define Balances

-Define Table Structures

-Run "Create DFF Database Items" request

-Run "Create KFF Database Items" request

-Develop "Oracle Payroll" Formulas

-Define Formula Results

Security Setup--

-Define Security Profiles

-Define New Functions (If Any) :

           - Define Custom Form

           - Define Taskflow Node

           - Define Taskflow

           - Define Function

 

-Define Resposibilities

-Configure the following profiles for the resposibilities

          - HR:Security Profile

          - HR:User Type 

-Transactions Sequence for the Above Scope--

-Recurit to Hire--

-Entering Budget

-Raise Vacancy Requision

-Create Recruitment Activity

-Enter Applicant Details (applicant Quick Entry)

-Complete Applicant Information (FastPath / Enter & Maintain)

-Record Interviews Along with Changing Application Status

-Hire Applicant

-Maintain Employment--

-Maintain Employee Master Data (Gender, Address, Special Info..etc)

-Maintain Assignment information :

           - Org, Job, Positions, Grade, Payroll, Salary Basis

-Maintain Assignment Budget Values

-Maintain Personal Payment Method

-Maintain Costing

-Maintain Salary Administration

-Maintain Element Entries using :

             - Batch Element entry

             - Manual element Entry

-Payroll Processing--

-QuickPay

-Payroll Run

-View Assignment Results / Payroll Process Results

-Rollback Run then Payroll Run / Mark for retry then Retry

-Costing

-Transfer to GL

-Prepayment

-Cash / Cheque Writer / BACS

--T&L Setup

Define Compensation and Benefit Information/  Setup Elements and its Calculations as provided in

the Payroll Section

Define Element Sets

Define Time & Labor Information/ Define Element Time Information   

Define Time & Labor Information/ Define Holiday Calendar   

Holiday Days   

Define Time & Labor Information/ Define Shifts 

Define Time & Labor Information/ Define Work Plan  

Define Time & Labor Information/ Rotation Plan 

Define Time & Labor Information/ Earning Group 

Define Time & Labor Information/ Define Premium Eligibility Policy 

Define Time & Labor Information/ Define Premium Interaction Policy 

Define Time & Labor Information/ Define Shift Differential Policy  

Define Time & Labor Information/ Earning Policy

Daily/Weekly Base and Overtime Rules   

--T&L Transactions

-Assignment Time Information

-Create Batch Element Entry (BEE) Header Only

-Enter Time Card Information

-Submit "Validate for BEE" Request

-Submit "Transfer for BEE" Request

-Validate the Batch

-transfer the Batch to Create Element Entries for the Employee

-Process Payroll Processes

--TL & Absence Integration Workaround--

-Define Time Elements Information

-While Entering the Time Card Data Enter the "Hour Type" with the Equavilant time Element

 (e.g. Absence With Accrual Deduction / Absence with Payroll Deduction)

-For "Absence With Accrual Deduction", Such Element should feed the "Net Calculation Rules" in the

 "Accrual Plan" form, So any related element will be deducted from the Accrual Balance

-For "Absence With Payroll Deduction", Such Element will be used in Different Fastformula

 to deduct the Equavilant Amount

-Start Self-Service"--

-Define User for Each Employee

    -Assign Person / email to each user

    -Assign Manager Self-Service / Employee Self-Service Resposibilities

Oracle Tools-

-iSetup

-Implementation Wizard (Requires iSetup Knowledge)

-Web ADI (Application Desktop Inetgrators)

-XML Publisher (For Data / Reports) Publishing

-QuickPaint Reports (For Easy Generate simple HRMS Reports)