A
account groups
Fixed
asset or long-term liabilities for which governments usually maintain separate
accountability. Governments usually maintain these transactions in account
groups known as the general fixed assets account group and the general
long-term debt account group.
account hierarchy
An Oracle
Government Financials feature you use to perform summary level funds checking.
An account hierarchy lets Purchasing and General Ledger quickly determine the
summary accounts into which your detail accounts roll up.
Account segment
One of
the sections of an Accounting Flexfield, separated from the other sections by a
symbol you choose (such as -, /, or \). You can have up to 30 different
Accounting Flexfield segments. Each segment can be up to 25 characters long.
Each Accounting Flexfield segment typically captures one element of your
agency's structure, such as Fund, Division, Department, or Program.
Account segment value
A series
of characters and a description that define a unique value for a particular
value set.
account structure
accounting calendar
The
calendar that defines your accounting periods and fiscal years in Oracle
General Ledger. You define accounting calendars using the Accounting Calendar
window. Oracle Financial Analyzer will automatically create a Time dimension
using your accounting calendar.
accounting classification code
structure
Accounting Flexfield
The code
you use to identify a general ledger account in an Oracle Government Financials
application. Each Accounting Flexfield segment value corresponds to a summary
or rollup account within your chart of accounts.
Accounting Flexfield structure
The
account structure you define to fit the specific needs of your organization.
You choose the number of segments, as well as the length, name, and order of
each segment in your Accounting Flexfield structure.
Accounting Flexfield value set
A group
of values and attributes of the values. For example, the value length and value
type that you assign to your Accounting Flexfield segment to identify a
particular element of your organization, such as Agency, Division, Region, or
Project.
agency
An
executive branch department, independent board, commission, bureau, committee,
section, office, or other establishment of a government. In Oracle Government
Financials, a representative organization of a federal government, state or
local government, or institution of higher education.
agent
An
individual responsible for providing goods or services or authorizing their provision
to another government entity or recipient.
aggregate balance
The sum
of the end-of-day balances for a range of days. There are three types of
aggregate balances: period-to-date (PTD), quarter-to-date (QTD), and
year-to-date (YTD). All three are stored in the General Ledger database for
every calendar day.
allocation entry
A
recurring journal entry you use to allocate revenues or costs.
appropriation
An
authorization by a legislative body that permits a government to incur
obligations and make payments for specified purposes. An appropriation usually
follows enactment of authorizing legislation. Appropriations are limitations on
the amounts agencies can obligate during the time specified in the
appropriation act.
archive table
General
Ledger copies your account balances from the Balances Table (GL_BALANCES) to
your Archive Table (GL_ARCHIVE_BALANCES). General Ledger copies your journal
details from the Journal Entry tables (GL_JE_BATCHES, GL_JE_HEADERS, and
GL_JE_LINES) to your archive tables (GL_ARCHIVE_BATCHES, GL_ARCHIVE_HEADERS,
and GL_ARCHIVE_LINES).
archive tablespace
The
tablespace where your archive table is stored. A tablespace is the area in
which an Oracle7 database is divided to hold tables.
attribute
An Oracle
Financial Analyzer database object that links or relates the values of two
dimensions. For example, you might define an attribute that relates the Sales
District dimension to the Region dimension so that you can select data for
sales districts according to region.
AutoCopy - budget organizations
An
General Ledger feature that automatically creates a new budget organization by
copying account assignments from an existing budget organization.
AutoCopy - budgets
An
General Ledger feature that automatically creates a new budget by copying
all of the data from an existing budget. Budget AutoCopy copies budget amounts
only from open budget years.
AutoOffset
An
General Ledger feature that automatically determines the offset (or credit)
entry for your allocation entry. AutoOffset automatically calculates the net of
all previous journal lines in your allocation entry, reverses the sign, and
generates the contra amount.
AutoReduction
A feature
in the list window that allows you to shorten a list so that you must scan only
a subset of values before choosing a final value. Just as AutoReduction
incrementally reduces a list of values as you enter additional character(s),
pressing [Backspace] incrementally expands a list.
AutoSelection
A feature
in the list window that allows you to choose a valid value from the list with a
single keystroke. When you display the list window, you can type the first
character of the choice you want in the window. If only one choice begins with
the character you enter, AutoSelection selects the choice, closes the list
window, and enters the value in the appropriate field.
AutoSkip
A feature
specific to flexfields where Oracle Applications automatically moves your
cursor to the next segment as soon as you enter a valid value into a current
flexfield segment. You can turn this feature on or off with the user profile
option Flexfields:AutoSkip.
average balance
The
amount computed by dividing an aggregate balance by the number of calendar days
in the related range.
average exchange rate
The
average rate for an entire accounting period. General Ledger automatically
translates revenue and expense account balances using period-average rates in
accordance with FASB 52 (U.S.). For organizations in highly inflationary
economies, General Ledger uses average exchange rates to translate
non-historical revenue and expense accounts in accordance with FASB 8 (U.S.).
Also known as period-average exchange rate.
B
back-value transactions
Transactions
whose effective date is prior to the current accounting date. Also known as value-dated
transactions.
balances table
An
General Ledger database table that stores your account balances, called
GL_BALANCES.
balancing segment
An
Accounting Flexfield segment that you define so that General Ledger
automatically balances all journal entries for each value of this segment. For
example, if your fund segment is a balancing segment, Oracle Government General
Ledger assures that, with every journal entry, the total debits to Fund 01
equals the total credits to Fund 01.
bank statement
A report
sent from a bank to a customer showing all transaction activity for a bank
account for a specific period of time. Bank statements report beginning
balance, deposits made, checks cleared, bank charges, credits, and ending
balance. Enclosed with the bank statement are cancelled checks, debit memos,
and credit memos. Large institutional banking customers usually receive
electronic bank statements as well as the paper versions.
budget
Estimated
cost, revenue, labor hours or other quantities for a project or task. Each
budget may optionally be categorized by resource. Different budget types may be
set up to classify budgets for different purposes. In addition, different
versions can exist for each user-defined budget type: current, original,
revised original, and historical versions. The current version of a budget is
the most recently baselined version.
budget formula
A
mathematical expression used to calculate budget amounts based on actual
results, other budget amounts and statistics. With budget formulas, you can
automatically create budgets using complex equations, calculations and
allocations.
budget hierarchy
A group
of budgets linked at different levels such that the budgeting authority of a
lower-level budget is controlled by an upper-level budget.
budget interface table
An
General Ledger database table that stores information needed for budget upload.
budget organization
An
entity, such as a department, division, or activity, responsible for entering
and maintaining budget data.
budget rules
A variety
of shorthand techniques you can use to speed manual budget entry. With budget
rules you can divide a total amount evenly among budget periods, repeat a given
amount in each budget period or enter budget amounts derived from your account
balances.
budget upload
The
ability to transfer budget information from a spreadsheet to General Ledger.
For example, with the spreadsheet interface you can upload budget information
from your spreadsheet to General Ledger.
budgetary account
An
account segment value (such as 6110) that is assigned one of the two budgetary
account types. You use budgetary accounts to record the movement of funds
through the budget process from appropriation to expended appropriation.
Budgetary Account
An
account that contains a budgetary account.
budgetary account type
Either of
the two account types Budgetary DR and Budgetary CR.
budgetary control
An Oracle
Government Financials feature you use to control actual and anticipated
expenditures against a budget. When budgetary control is enabled, you can check
funds online for transactions, and you can reserve funds for transactions by
creating encumbrances. Oracle Government Financials automatically calculates
funds available (budget less encumbrances less actual expenditures) when you
attempt to reserve funds for a transaction. Oracle Government Financials
notifies you online if funds available are insufficient for your transaction.
business day
Days on
which financial institutions conduct business. In General Ledger, you choose
which days of the calendar year are defined as business days. You can include
or exclude weekends and holidays as needed.
C
child segment value
A
detail-level segment value that is part of a parent segment value. See also
parent segment value
chart of accounts
The
account structure your organization uses to record transactions and maintain
account balances.
chart of accounts structure
A
classification of account segment values that assigns a particular range of
values a common characteristic. For example, 1000 to 1999 might be the range of
segment values for assets in the account segment of your accounting flexfield.
column set
A
Financial Statement Generator report component you build within General Ledger
by defining all of the columns in a report. You control the format and content
of each column, including column headings, spacing and size, calculations,
units of measure, and precision. A typical column set includes a header column
for headings and subheadings, currency assignments, amount types, and
calculation columns totals.
You can
also define a column set with each column representing a different fund to
enhance reporting by fund group.
commitment
A journal
entry you make to record an anticipated expenditure as indicated by approval of
a requisition. Also known as pre-commitment, pre-encumbrance or
pre-lien.
concurrent manager
A unique
facility that manages many time-consuming, non-interactive tasks within Oracle
Applications for you, so you do not have to wait for their completion. When you
submit a request in Oracle Applications that does not require your interaction,
such as releasing shipments or running a report, the Concurrent Manager does
the work for you, enabling you to complete multiple tasks simultaneously.
concurrent process
A
non-interactive task that you request Oracle Applications to complete. Each
time you submit a non-interactive task, you create a new concurrent process. A
concurrent process runs simultaneously with other concurrent processes (and
other interactive activities on your computer) to help you complete multiple
tasks at once.
concurrent queue
A list of
concurrent requests awaiting completion by a concurrent manager. Each concurrent
manager has a queue of requests waiting to be run. If your system administrator
sets up your Oracle Application to have simultaneous queuing, your request can
wait to run in more than one queue.
concurrent request
A request
to Oracle Applications to complete a non-interactive task for you. You issue a
request whenever you submit a non-interactive task, such as releasing a
shipment, posting a journal entry, or running a report. Once you submit a
request, Oracle Applications automatically takes over for you, completing your
request without further involvement from you or interruption of your work.
consolidation
An
General Ledger feature that allows you to combine the results of multiple
funds, even if they are in different sets of books with different currencies,
calendars, and account classification code structures.
consolidation set of books
A set of
books which has average balance processing enabled and which is defined as a
consolidation set of books. A consolidation set of books must be used to consolidate
average balances using the balances consolidation method.
consumption tax
An
indirect tax imposed on transfer of goods and services at each stage of their
supply. The difference between output tax (tax collected for revenue earned
from the transfer) and the input tax (tax paid on expense paid on the transfer)
will be the tax liability to the government. This tax is, in concept, value
added tax (VAT).
content set
A report
component you build within General Ledger that defines the information in each
report and the printing sequence of your reports. For example, you can define a
departmental content set which prints one report for each department.
context field prompt
A
question or prompt to which a user enters a response, called a context field value.
When Oracle Applications displays a descriptive flexfield pop-up window, it
displays your context field prompt after it displays any global segments you
have defined. Each descriptive flexfield can have up to one context prompt.
context field value
A
response to your context field prompt. Your response is composed of a series of
characters and a description. The response and description together provide a
unique value for your context prompt, such as 1500, Journal Batch ID, or 2000,
Budget Formula Batch ID. The context field value determines which additional
descriptive flexfield segments appear.
context response
See context field value.
context segment value
A response
to your context-sensitive segment. The response is composed of a series of
characters and a description. The response and description together provide a
unique value for your context-sensitive segment, such as Redwood Shores, Oracle
Corporation Headquarters, or Minneapolis, Merrill Aviation's Hub.
context-sensitive segment
A
descriptive flexfield segment that appears in a second pop-up window when you
enter a response to your context field prompt. For each context response, you
can define multiple context segments, and you control the sequence of the
context segments in the second pop-up window. Each context-sensitive segment
typically prompts you for one item of information related to your context
response.
conversion
Converts
foreign currency transactions to your functional currency.
See also foreign currency conversion.
corporate exchange rate
An
exchange rate you can optionally use to perform foreign currency conversion.
The corporate exchange rate is usually a standard market rate determined by
senior financial management for use throughout the organization.
cross-validation rules
Rules
that define valid combinations of segment values a user can enter in an account.
Cross-validation rules restrict users from entering invalid combinations of
account segment values.
Cumulative Translation
Adjustment
A balance
sheet account included in stockholder's equity in which General Ledger records
net translation adjustments in accordance with FASB 52 (U.S.). You specify the
account you want to use for Cumulative Translation Adjustment when you define
each set of books in the Define Set of Books form.
current dimension
The
Oracle Financial Analyzer dimension from which you are selecting values. The
current dimension is the one you specified in the Dimension box of the Selector
window. Choices you make and actions you take in lower-level windows ultimately
affect this dimension by selecting values from it to include in a report,
graph, or worksheet.
current object
The
Oracle Financial Analyzer object upon which the next specified action takes
place. Generally, the current object is the one most recently selected.
However, if you use a highlight a group of objects, such as data cells in a
column, the first object in the group is the current object.
D
database table
A basic
data storage structure in a relational database management system. A table
consists of one or more units of information (rows), each of which contains the
same kind of values (columns). Your application's programs and windows access
the information in the tables for you.
dependent segment
An
account segment in which the available values depend on values entered in a
previous segment, called the independent segment. For example, the dependent
segment Sub-Account 0001 might mean Bank of Alaska when combined with the
independent segment Account 1100, Cash, but the same Sub-Account 0001 might
mean Building #3 when combined with Account 1700, Fixed Assets.
descriptive flexfield
A field
that your organization can extend to capture extra information not otherwise
tracked by Oracle Applications. A descriptive flexfield appears on your form as
a single character, unnamed field. Your organization can customize this field
to capture additional information unique to your business.
detail budget
A budget
whose authority is controlled by another budget.
dimension
An Oracle
Financial Analyzer database object used to organize and index the data stored
in a variable. Dimensions answer the following questions about data:
"What?" "When?" and "Where?" For example, a
variable called Units Sold might be associated with the dimensions Product,
Month, and District. In this case, Units Sold describes the number of products
sold during specific months within specific districts.
dimension label
A text
label that displays the name of the Oracle Financial Analyzer dimension
associated with an element of a report, graph, or worksheet. For example, the
data markers in a graph's legend contain dimension labels that show what data
each data marker represents. Dimension labels can be short, meaning they
display the object name of a dimension, or user-specified, meaning they display
a label that you typed using the Dimension Labels option on the Graph, Report,
or Worksheet menus.
dimension values
Elements
that make up an Oracle Financial Analyzer dimension. For example, the dimension
values of the Product dimension might include Tents, Canoes, Racquets, and
Sportswear.
display group
A range
of rows or columns in your row set or column set for which you want to control
the display in your report. You assign a display group to a display set where
you specify whether you want to display or hide your rows or columns.
display set
A
Financial Statement Generator report component you build within General Ledger
to control the display of ranges of rows and columns in a report, without
reformatting the report or losing header information. You can define a display
set that works for reports with specific row and column sets. Alternatively,
you can define a generic display set that works for any report.
document sequence number
A number
that is manually or automatically assigned to your documents to provide an
audit trail. For example, you can choose to sequentially number invoices in
Receivables or journal entries in General Ledger. See also voucher number.
Dual Currency
An
General Ledger feature that allows you to report in your functional currency
and in one or more foreign currencies.
due from
A
liability account you use to record noncurrent portions of a long-term debt
owed by one fund to another fund within the same reporting entity.
due to
An asset
account you use to record the noncurrent portion of a long-term loan from one
fund to another fund within the same reporting entity.
dynamic insertion
An
Accounting Flexfields feature that allows you to enter and define new
combinations of segment values directly in a flexfield pop-up window. The new
combination must satisfy any cross-validation rules before it is accepted. Your
organization can decide if an Accounting Flexfield supports dynamic insertion.
If an account does not support dynamic insertion, you can only enter new
combinations of segment values using the Define Accounts form.
E
effective date
The date
a transaction affects the balances in the general ledger. This does not have to
be the same as the posting date. Also known as the value date.
encumbrance
An entry
you make to record anticipated expenditures of any type. Oracle Government
Financials create requisition encumbrances and purchase order encumbrances
automatically when encumbrance accounting or budgetary control is enabled. You
can also record other encumbrances manually. For example, you can record
encumbrances for your payroll.
encumbrance accounting
An Oracle
Government Financials feature that create encumbrances automatically for
requisitions, purchase orders, and invoices. If you enable encumbrance
accounting only, you can create encumbrances automatically or manually. You
cannot check funds online unless you also enable budgetary control. See also
budgetary control.
encumbrance journal entry
A journal
entry you create online that increases or relieves your encumbrances.
Encumbrance entries can include encumbrances of any type. You can enter manual
encumbrance entries, define encumbrance allocations, or use Journal Import to
import encumbrance entries from other financial systems.
encumbrance type
An
encumbrance category that allows you to track your anticipated expenditures
according to your purchase approval process and to more accurately control your
planned expenditures. Examples of encumbrance types are commitments
(requisition encumbrances) and obligations (purchase order encumbrances).
end-of-day balance
The
actual balance of a general ledger account at the end of a day. This balance
includes all transactions whose effective date precedes or is the same as the
calendar day.
exchange rate
A rate
that represents the amount of one currency that you can exchange for another at
a particular point in time. Oracle Applications use the daily, periodic, and
historical exchange rates you maintain to perform foreign currency conversion,
revaluation, and translation.
exchange rate type
A
specification of the source of an exchange rate. For example, a user exchange
rate or a corporate exchange rate. See also corporate exchange rate, spot exchange rate.
expenditures
Activities
that represent payments, repayments, or receipts for goods or services
furnished. For some governments, expenditures include anticipated expenses,
such as encumbrances, in addition to activity that directly leads to an outlay
of cash, such as an invoice. In Oracle Government Financials, term expenditures
includes actual expenses and accrued liabilities; expenditures do not
include anticipated expenses, such as encumbrances.
export
A utility
that enables you to copy data from an Oracle7 table to a file in your current
directory. The export utility is part of the Oracle7 Relational Database
Management System.
export file
The file
the export utility creates in your directory. Export files must have the
extension .dmp. It is wise to name the export file so it identifies the data in
the table. For example, if you are saving fiscal year 1994 for your Fremont set
of books, you might call your export file FY94FR.dmp.
F
factor
Data upon
which you perform some mathematical operation. Fixed amounts, statistical
account balances, account balances, and report rows and columns are all data
types you can use in formulas.
FASB 52 (U.S.)
See SFAS 52.
FASB 8 (U.S.)
See SFAS 8.
feeder program
A custom
program you write to transfer your transaction information from an original
system into Oracle Application interface tables. The type of feeder program you
write depends on the environment from which you are importing data.
fiduciary funds
A fund
type for which the accounting and reporting techniques depend on whether the
fund is expendable or nonexpendable. Examples of fiduciary funds include Trust
and Agency funds.
financial data item
An Oracle
Financial Analyzer database object that is made up of either a variable, or a
variable and a formula. For example, a financial data item called
"Actuals" would be a variable, while a financial data item called
"Actuals Variance" would be made up of a variable (Actuals) and a
formula that calculates a variance.
Financial Statement Generator
A
powerful and flexible tool you can use to build your own custom reports without
programming. You can define reports online with complete control over the rows,
columns and contents of your report.
fiscal year
Any
yearly accounting period without regard to its relationship to a calendar year.
FlexBudgeting
An
General Ledger feature that uses budget formulas and statistics to create a
flexible budget. For example, a manufacturing organization may want to maintain
a flexible budget based on actual units of production to eliminate volume
variances during an analysis of actual versus budgeted operating results.
flexfield
An Oracle
Applications field made up of segments. Each segment has an assigned name and a
set of valid values. Oracle Applications uses flexfields to capture information
about your organization. There are two types of flexfields: key flexfields and
descriptive flexfields.
folder
A
flexible entry and display window in which you can choose the fields you want
to see and where each appears in the window. Read: About folders
foreign currency
A
currency that you define for your set of books for recording and conducting
accounting transactions in a currency other than your functional currency. See
also exchange rate, functional currency.
foreign currency conversion
A process
that allows you to convert a foreign currency journal entry into your
functional currency. General Ledger automatically converts currency whenever
you enter a journal entry in a currency other than your functional currency.
General Ledger multiplies the daily exchange rate you define or the exchange
rate you enter to convert amounts for your functional currency. You can view
the results of foreign currency conversion in the Enter Journals form.
foreign currency journal entry
A journal
entry in which you record transactions in a foreign currency. General Ledger
automatically converts foreign currency amounts into your functional currency
using an exchange rate you specify. See also foreign currency, functional currency.
foreign currency revaluation
A process
that allows you to revalue assets and liabilities denominated in a foreign
currency using a period-end (usually a balance sheet date) exchange rate.
General Ledger automatically revalues your foreign assets and liabilities using
the period-end exchange rate you specify. Revaluation gains and losses result
from fluctuations in an exchange rate between a transaction date and a balance
sheet date. General Ledger automatically creates a journal entry in accordance
with FASB 52 (U.S.) to adjust your unrealized gain/loss account when you run
revaluation.
foreign currency translation
A process
that allows you to restate your functional currency account balances into a
reporting currency. General Ledger multiplies the average, periodic, or
historical rate you define by your functional currency account balances to
perform foreign currency translation. General Ledger translates foreign
currency in accordance with FASB 52 (U.S.). General Ledger also remeasures
foreign currencies for companies in highly inflationary economies, in
accordance with FASB 8 (U.S.).
formula entry
A
recurring journal entry that uses formulas to calculate journal entry lines.
Instead of specifying amounts, as you would for a standard entry, you use
formulas, and General Ledger calculates the amounts for you. For example, you
might use recurring journal entries to do complex allocations or accruals that
are computed using statistics or multiple accounts.
functional currency
The
principal currency you use to record transactions and maintain your accounting
data within General Ledger. The functional currency is usually the currency in
which you perform most of your business transactions. You specify the
functional currency for each set of books in the Define Set of Books form.
fund
A fiscal
and accounting entity with a self-balancing set of accounts in which cash and
other financial resources, all related liabilities and residual equities or
balances and changes to these balances are recorded. A fund is segregated to
carry on specific activities or attain certain objectives in accordance with
special regulations, restrictions, or limitations. When you implement Oracle
Government Financials, Fund is typically a segment of your Accounting
Flexfield, usually your balancing segment.
fund balance
Fund
balance is the equity portion of a fund balance sheet. Fund balance may contain
one or more of the following subdivisions: reserved - A portion of the
fund balance not available for expenditure or legally segregated for a specific
future use. For example, Reserve for Encumbrances and Reserve for Inventory are
reserved portions of fund balance. Unreserved, designated - A portion of
the fund balance established to indicate tentative plans for the future use of
current resources. unreserved, undesignated - Fund balance available for
use without predefined restrictions.
fund group
A general
category of funds, for which you report fund activity as a whole. Plant funds,
restricted funds, and general operating funds are examples of fund groups. Each
fund group can have one or more funds associated with it. In Oracle Government
Financials, you can summarize funds into fund groups using rollup groups.
fund segment
The
segment of your Accounting Flexfield you use to record fund, appropriation, or
other information relating to a fiscal entity. In Oracle Government Financials,
fund segment is a generic term for the balancing segment you specify
when you implement Oracle Government Financials.
fund type
A
classification of funds for specifying accounting attributes. GAAP and other
accounting authorities specify the fund types in general use and the
appropriate accounting method, use of encumbrance, use of budgetary or
proprietary accounts, and other attributes. For example, governmental units
typically use the following fund types: General, Special Revenue, Capital
Projects, Debt Service, Internal Service, Enterprise, and Trust & Agency.
funding budget
A budget
against which accounting transactions are checked for available funds when
budgetary control is enabled for your set of books.
funds available
The
difference between budgeted amounts and all actual and anticipated
expenditures. Oracle Government Financials allows you to check funds available
online for requisitions, purchase orders, and invoices.
funds checking
The
process of certifying funds available.
You can
check funds when you enter actual, budget, or encumbrance journals.
When you
check funds, Oracle Government Financials compares the amount of your
transaction against your funds available and notifies you online whether funds
are available for your transaction. Oracle Government Financials does not
reserve funds for your transaction when you check funds.
funds reservation
The
process of reserving funds available. You can reserve funds when you enter
actual, budget, or encumbrance journals. When you reserve funds, Oracle
Government Financials compares the amount of your transaction against your
funds available and notifies you online whether funds are available for your
transaction.
G
governmental funds
A type of
fund whose objective is to provide services to the public. Governmental funds
are concerned with the availability of resources to provide services. Examples
of governmental funds are General, Special Revenue, Capital Projects, and Debt
Service.
grant
Assistance
awards in which a government agency provides funding to another government
agency or other recipient, and in which the granting agency does not have
substantial involvement with the receiving agency or recipient during the
performance of the grant activity. For example,a state government might give
grants to regional and local governments for various purposes. The regional and
local governments administer the grant for the state government.
I
import
A utility
that enables you to bring data from an export file into an Oracle7 table. The
import utility is part of the Oracle7 Relational Database Management System.
This utility is used to restore archived data.
import journal entry
A journal
entry from a non-Oracle application, such as accounts payable, accounts
receivable, and fixed assets. You use Journal Import to import these journal
entries from your feeder systems.
interfund account
A general
ledger account you define in an Accounting Flexfield to balance interfund
transactions. You can define multiple interfund accounts for use with different
types of journal entries. You can define multiple interfund accounts and link
them with balancing segment values, so each fund can have multiple interfund accounts.
For example, fund A can have an interfund payable account for fund B and an
interfund receivable account for fund B. Fund A can have an interfund payable
account for fund C and an interfund receivable account for fund C.
interfund entry
A transaction
between two or more funds. For example, an activity funded out of the General
Fund that is to be reimbursed by the Plant Fund is an interfund transaction.
Oracle Government Financials can automatically create basic interfund entries
when you post a journal entry that does not balance by balancing segment value,
or fund.
interfund journal entry
A journal
entry that records transactions between affiliates. General Ledger keeps your
accounting records in balance for each fund by automatically creating
offsetting entries to an interfund account you define.
interfund transfer
All
interfund transactions except for loans, advances, quasi-external transactions
and reimbursements.
Item Validation Organization
The
organization that contains your master list of items. You define it by setting
the OE: Item Validation Organization profile option. See also organization.
J
journal details tables
Journal
details are stored in the database tables GL_JE_BATCHES, GL_JE_HEADERS, and
GL_JE_LINES.
journal entry
A debit
or credit to a general ledger account. See also manual journal entry.
journal entry category
A
category in which General Ledger describes the purpose or type of journal
entry. Standard journal entry categories include accruals, payments, and
vouchers.
journal entry source
The
source by which General Ledger identifies and differentiates the origin of
journal entries. Standard journal entry sources include payables, payroll,
personnel, and receivables.
Journal Import
An
General Ledger program that creates journal entries from transaction data
stored in the General Ledger GL_INTERFACE table. Journal entries are created
and stored in GL_BATCHES, GL_HEADERS and GL_LINES.
jurisdiction code
An
abbreviated address that is specific to a Tax Supplier and more accurate than a
simple five digit zip code.
K
key flexfield
An Oracle
Applications feature you use to build custom fields in which to enter and
display information relating to your business. The General Ledger Accounting
Flexfield is a key flexfield.
M
manual journal entry
A journal
entry you create online using the Enter Journals form. Manual journal entries
include regular, statistical, interfund, and foreign currency journal entries.
Many-to-Many attribute
In Oracle
Financial Analyzer, a relationship between one or more values of one base
dimension with one or more values of a second base dimension. For example, if
you have a Many-to-Many attribute definition where the first base dimension is
Organization and the second base dimension is Line Item, then a single
organization can be related to several line items, and a single line item can
be related to several organizations.
MassBudgeting
A feature
that allows you to build a complete budget using simple formulas based on
actual results, other budget amounts, and statistics. For example, you may want
to draft next year's budget using last year's actual results plus 10 percent or
some other growth factor. With MassBudgeting, you can apply one rule to a range
of accounts.
master budget
A budget
that controls the authority of other budgets.
message distribution
A line on
the bottom of your form that displays helpful hints, warning message, and basic
entry errors.
message line
A line on
the bottom of your form that displays helpful hints or warning messages when
you encounter an error.
meta data
Data you
enter in Oracle General Ledger to represent structures in Oracle Financial
Analyzer. Meta data consists of the dimensions, segment range sets,
hierarchies, financial data items, and financial data sets you define in Oracle
General Ledger. When you load financial data from Oracle General Ledger, Oracle
Financial Analyzer creates dimensions, dimension values, hierarchies, and
variables based on the meta data.
model
A set of
interrelated equations for calculating data in Oracle Financial Analyzer.
N
natural account segment
In Oracle
General Ledger, the segment that determines whether an account is an asset,
liability, owners' equity, revenue, or expense account. When you define your
chart of accounts, you must define one segment as the natural account segment.
Each value for this segment is assigned one of the five account types.
nesting
The act
of grouping calculations to express the sequence of routines in a formula.
Traditional mathematical nesting uses parenthesis and brackets. General Ledger
EasyCalc uses a straightforward and logical nesting method that eliminates the
need for parenthetical expressions.
net allocation
Allocation
in which you post the net of all allocations to an allocated-out account.
O
object or object classification
A means
of identifying transactions by the nature of the goods or services purchased,
such as personnel compensation, supplies and material, or equipment. Typically,
Object is a segment of your Accounting Flexfield when you implement Oracle
Government Financials. Many agencies have standard object classification codes.
Objects are also known as "Detail" in some governments.
obligation
A
transaction representing a legally binding purchase. See also commitment, purchase order encumbrance, encumbrance.
One-to-Many attribute
A
relationship in Oracle Financial Analyzer where one or more values of a base
dimension are related to a single value of an aggregate dimension. For example,
if you have a One-to-Many attribute definition where the base dimension is
Organization and the aggregate dimension is Level, each organization can be
related to only a single level.
operator
A
mathematical symbol you use to indicate the mathematical operation in your
calculation.
organization
A
business unit such as a plant, warehouse, division, department, and so on.
Oracle Order Entry refers to organizations as warehouses on all Order Entry
forms and reports.
A
government or public sector entity or sub-entity. Organization can refer to an
entire agency or to divisions within an agency. For example, an agency might be
composed of several bureaus, each of which has several departments. Each
department is an organization, as is each bureau and the agency itself. A state
university system is an organization, as is each campus within the university
system, and each department within each campus. Typically, you define
organization or a similar term as part of your Accounting Flexfield when you
implement Oracle Government Financials.
See also Item Validation Organization.
P
parameter
See report parameter.
parent segment value
An
account segment value that references a number of other segment values, called
child segment values. General Ledger uses parent segment values for creating
summary accounts, for reporting on summary balances, and in MassAllocations and
MassBudgeting. You can create parent segment values for independent segments,
but not for dependent segments.
Oracle
Financial Analyzer uses parent and child segment values to create hierarchies.
See also
child segment value
period type
You use
accounting period types to define your accounting calendar.
period-average exchange rate
See average
exchange rate.
period average-to-date
The
average of the end-of-day balances for a related range of days within a period.
period-end exchange rate
The daily
exchange rate on the last day of an accounting period. General Ledger
automatically translates asset and liability account balances using period-end
rates, in accordance with FASB 52 (U.S.). When you run revaluation for a
period, General Ledger automatically uses the inverse of your period-end rate
to revalue your foreign currency denominated assets and liabilities in
accordance with FASB 52 (U.S.). For companies in highly inflationary economies,
General Ledger uses period-end rates to remeasure the balances of asset and
liability accounts according to FASB 8 (U.S.).
.
planned purchase order
A type of
purchase order you issue before you order delivery of goods and services for
specific dates and locations. You usually enter a planned purchase order to
specify items you want to order and when you want the items delivered. You
later enter a shipment release against the planned purchase order to order the
items.
pop-up window
An
additional window that appears on an Oracle Applications form when your cursor
enters a particular field.
posting date
The date
a journal transaction is actually posted to the general ledger.
profile option
A set of
changeable options that affect the way your applications run. In general,
profile options can be set at one or more of the following levels: site,
application, responsibility, and user
program
An
organized set of objectives directed towards a common purpose or goal,
undertaken or proposed by an agency to carry out its responsibilities. Program
can also mean an agency's mission, programs, functions, activities, services,
projects, and processes. You can define a segment of your Accounting Flexfield
to capture program information when you implement Oracle Government Financials.
project segment
To set up
your account, you define the individual segments of your general ledger account
code. You can define a project segment to enter your project identifier. You
define all key attributes of the segment, including field length, position of
the segment within your account, prompt, type of characters (numeric or
alphanumeric), and default value (optional).
project segment value
The
identifier (project name, number, or code) you use to designate each project.
After you define a project segment in your account, you set up a project in
General Ledger by simply defining a project segment value. For example, you
could define a project name (ALPHA), a project number (583), or a project code
(D890).
prompt payment act
A law
applying to U.S. Federal government agencies requiring them to pay interest on
overdue invoices. Oracle Government Payables supports recalculation of
scheduled payments and payment of interest on overdue invoices in accordance
with the U.S. Federal Prompt Payment Act. Many states have enacted their own
prompt payment laws. Have your Oracle consultant review this function for applicability
to your state.
proprietary account
An
account segment value (such as 3500) assigned one of the five proprietary
account types. The five types are Asset, Liability, Owner's Equity, Revenue,
and Expense.
Proprietary account
An
account that contains a proprietary account.
proprietary account type
Any of
the five account types: Asset, Liability, Owner's Equity, Revenue, and Expense.
proprietary funds
A fund
type that uses accounting and reporting techniques similar to commercial
enterprises. Examples of proprietary funds include internal service funds, such
as a central motor pool or central public works facility, and enterprise funds.
purchase order (PO)
A
document used to buy and request delivery of goods or services from a supplier.
purchase order encumbrance
A
transaction representing a legally binding purchase. Oracle Government
Purchasing subtracts purchase order encumbrances from funds available when you
approve a purchase order. When you cancel a purchase order, Oracle Government
Purchasing creates appropriate reversing entries in your general ledger. Also
known as obligation, encumbrance or lien.
Q
quarter average-to-date
The
average of the end-of-day balances for a related range of days within a
quarter.
query
A search
for applications information that you initiate using an Oracle Applications
form.
R
recurring formula
recurring journal entry
A journal
entry you define once; then, at your request, General Ledger repeats the
journal entry for you each accounting period. You use recurring journal entries
to define automatic consolidating and eliminating entries. Also known as recurring
formula.
reimbursement
A
transaction you reflect once for the government as a whole, such as
expenditures you make from a fund that are properly applicable to another fund.
For example, if you charge an expenditure to the special revenue fund that is
properly chargeable to the general fund, you reimburse the special revenue fund
by recording the expenditure in the general fund and reducing the expenditure
in the special revenue fund to be reimbursed.
report
A
combination of at least a row set and column set, and optionally a content set,
display group, row order, and runtime options, such as currency and override
segment name, that you can define and name. When you request financial
statements, you can enter this name, and General Ledger automatically enters
the report components and runtime options for you. You simply specify the
accounting period. General Ledger automatically enters the rest.
report component
An
element of a Financial Statement Generator report that defines the format and
content of your report. Report components include row sets, column sets,
content sets, row orders, and display sets. You can group report components
together in different ways to create custom reports.
report headings
A
descriptive section found at the top of each report giving general information
about the contents of the report.
report option
See report parameter.
report parameter
Most
General Ledger reports offer options for sorting, formatting, selecting, and
summarizing the information in your report.
report set
A group
of reports that you submit at the same time to run as one transaction. A report
set allows you to submit the same set of reports regularly without having to
specify each report individually. For example, you can define a report set that
prints all of your regular month-end management reports.
reporting currency
The
currency you use for financial reporting. If your reporting currency is not the
same as your functional currency, you can use foreign currency translation to
restate your account balances in your reporting currency.
reporting entity
The
oversight unit and all related component units that combine to form a
governmental reporting entity.
reporting hierarchies
Summary
relationships within an account segment that let you group detailed values of
that segment to prepare summary reports. You define summary (parent) values
that reference the detailed (children) values of that segment.
requisition encumbrance
A
transaction representing an intent to purchase goods and services as indicated
by the completion and approval of a requisition. Purchasing subtracts
requisition encumbrances from funds available when you reserve funds for a
requisition. If you cancel a requisition, Purchasing creates appropriate
reversing entries in your general ledger. Also known as commitment,
pre-encumbrance or pre-lien.
Reserve for Encumbrance
A portion
of fund balance you use to record anticipated expenditures. In Oracle
Government Financials, you define your Reserve for Encumbrance account when you
define your set of books. Oracle Government Financials uses your Reserve for
Encumbrance account to create offsets for unbalanced encumbrance entries you
create in Purchasing, Payables, and General Ledger.
Reserve for Encumbrance account
The
account you use to record your encumbrance liability. You define a Reserve for
Encumbrance account when you define your set of books. When you create
encumbrances automatically in Purchasing or General Ledger, General Ledger
automatically creates a balancing entry to your Reserve for Encumbrance account
as you post your encumbrance journal entries. General Ledger overwrites the
balancing segment for your Reserve for Encumbrance account, so you
automatically create the reserve for encumbrance journal entry to the correct
fund.
responsibility
A level
of authority within General Ledger. Each responsibility provides a user with
access to a menu and a set of books. You can assign one or more
responsibilities to each user. Responsibilities let you control security in
General Ledger.
responsibility report
A
financial statement containing information organized by management
responsibility. For example, a responsibility report for an organization
contains information for that organization, a responsibility report for a
division manager contains information for all organizational units within that
division, and so on. A manager typically receives reports for the
organizational units (such as division, department, group, and so on) for which
he or she is responsible.
revaluation
revaluation gain/loss account
An income
statement account you specify in which General Ledger records net revaluation
gains and losses, in accordance with FASB 52 (U.S.). You specify the account
you want to use for unrealized revaluation gains and losses in the Run
Revaluation form. You can change your revaluation gain/loss account as often as
you want. When you run revaluation, General Ledger creates a batch of
revaluation journal entries that adjust your revaluation gain/loss account.
General Ledger also marks the journal entries for reversal in the next
accounting period.
revaluation journal entry
A journal
entry that is automatically created when you run revaluation for a range of
accounts denominated in a foreign currency. General Ledger creates a batch of
revaluation journal entries when the exchange rate used for conversion on your
transaction date differs from the exchange rate on your balance sheet date.
General Ledger creates a journal entry to adjust an income statement gain and
loss account for exchange rate fluctuations, in accordance with FASB 52 (U.S.).
revaluation status report
A report
that summarizes the results of your revaluation. General Ledger automatically
generates this report whenever you revalue foreign asset and liability account
balances for an accounting period in your calendar. You can review this report
to identify accounts that were revalued in General Ledger and journal batches
and entries that were created because of the revaluation.
reversing journal entry
A journal
entry General Ledger creates by reversing an existing journal entry. You can
reverse any journal entry and post it to any open accounting period.
rollup group
A
collection of parent segment values for a given segment. You use rollup groups
to define summary accounts based on parents in the group. You can use letters
as well as numbers to name your rollup groups.
root node
A parent
segment value in Oracle General Ledger which is the topmost node of a
hierarchy. When you define a hierarchy using the Hierarchy window, you specify
a root node for each segment. Oracle Financial Analyzer creates a hierarchy by
starting at the root node and drilling down through all of the parent and child
segment values. See also parent segment value
row order
A report
component you use to modify the current order of rows and Accounting Flexfield
segments in your report. You can rank rows in ascending or descending order
based on a selected column and rearrange the sequence of segments in your
Accounting Flexfield. For example, to review Total Expenditures in descending
order by project, you can rank rows in descending order by the Total
Expenditures column and rearrange your segments so the project row appears
first on the report.
row set
A report
component you build within General Ledger by defining all of the rows in your
report. For each row, you control the format and content, including line
descriptions, indentations, spacing, page breaks, calculations, units of
measure, precision, and so on.
rule numbers
A
sequential step in a calculation. You use rule numbers to specify the order in
which you want General Ledger to process the factors you use in your budget and
actual formulas.
S
segments
The
building blocks of your chart of accounts in Oracle General Ledger. Each
account is comprised of multiple segments. Users choose which segments will
make up their accounts; commonly-used segments include company, cost center,
and product.
segment values
The
possible values for each segment of the account. For example, the Cost Center
segment could have the values 100, which might represent Finance, and 200,
which might represent Marketing.
selection tools
A set of
tools in Oracle Financial Analyzer that provide shortcut methods for selecting
the values that you want to work with in a report, graph, or worksheet.
sales tax
A tax
collected by a tax authority on purchases of goods and services. The supplier
of the good or service collects sales taxes from its customers (tax is usually
included in the invoice amount), and remits them to a tax authority. Tax is
usually charged as a percentage of the price of the good or service. The
percentage rate usually varies by authority and sometimes by category of
product. Sales taxes are expenses to the buyer of goods and services.
sales tax structure
The
collection of taxing bodies that you will use to determine your tax authority.
'State.County.City' is an example of a Sales Tax Structure. General Ledger adds
together the tax rates for all of these components to determine a customer's
total tax liability for
set of books
An
organization or group of organizations within General Ledger that shares a
common account structure, calendar, and functional currency.
SFAS 52 (U.S.)
Statement
of Financial Accounting Standards number 52, issued by the Financial Accounting
Standards Board (FASB), which dictates accounting and reporting standards for
translating foreign currency transactions in the United States. General Ledger
translates and revaluates such transactions according to SFAS 52 (U.S.)
standards. Usually, SFAS 52 (U.S.) mandates the use of a period-end exchange
rate to translate asset and liability accounts, and an average exchange rate to
translate revenue and expense accounts. Foreign currency denominated assets and
liabilities are revalued using a period-end rate on each balance sheet date, to
reflect the period-end exchange rate in accordance with SFAS 52 (U.S.). You
specify the account used for revaluation gains and losses in the Run
Revaluation form. You maintain the rates used for translation and revaluation in
the Define Period Rates and Define Historical Rates forms. SFAS 52 (U.S.) also
mandates that you post any out-of-balance amounts arising from translation to a
Cumulative Translation Adjustment account included in stockholders equity. You
define the Cumulative Translation Adjustment account in the Define Set of Books
form.
SFAS 8 (U.S.)
Statement
of Financial Accounting Standards number 8, issued by the Financial Accounting
Standards Board (FASB), which mandates that you use a historical exchange rate
for all accounts based on past purchase exchanges, and that you use a current
exchange rate for all accounts based on current purchase, current sale, and
future exchanges. General Ledger remeasures specific account balances using
historical rates you specify for companies in highly inflationary economies
according to the standards of SFAS 8 (U.S.). SFAS 8 (U.S.) also mandates that
you record any out-of-balance amounts arising from translation to an
income/expense account included in your income statement.
shortdecimal data type
Oracle
Financial Analyzer variables with a shortdecimal data type contain decimal
numbers with up to 7 significant digits.
shortinteger data type
Oracle
Financial Analyzer variables with a shortinteger data type contain whole
numbers with values between -32768 and +32768.
shorthand flexfield entry
A quick
way to enter key flexfield data using shorthand aliases (names) that represent
valid flexfield combinations or patterns of valid segment values. Your
organization can specify flexfields that will use shorthand flexfield entry and
define shorthand aliases for these flexfields that represent complete or
partial sets of key flexfield segment values.
skeleton entry
A
recurring journal entry the amounts of which change each accounting period. You
simply define a recurring journal entry without amounts, then enter the
appropriate amounts each accounting period. For example, you might define a
skeleton entry to record depreciation in the same accounts every month, but
with different amounts due to additions and retirements.
spot exchange rate
A daily
exchange rate you use to perform foreign currency conversion. The spot exchange
rate is usually a quoted market rate that applies to the immediate delivery of
one currency for another.
spreadsheet interface
A program
that uploads your actual or budget data from a spreadsheet into General Ledger.
standard balance
The usual
and customary period-to-date, quarter-to-date, or year-to-date balance for an
account. The standard balance is the sum of an account's opening balance, plus
all activity for a specified period, quarter, or year. Unlike an average
balance, no additional computations are needed to arrive at the standard
balance.
standard entry
A
recurring journal entry whose amount is the same each accounting period. For
example, you might define a standard entry for fixed accruals, such as rent,
interest, and audit fees.
Standard Request Submission
A
standard interface in Oracle Applications in which you run and monitor your
application's reports and other processes.
STAT
The
statistical currency Oracle General Ledger uses for maintaining statistical
balances. If you enter a statistical transaction using the STAT currency,
Oracle General Ledger will not convert your transaction amounts.
statistical journal entry
A journal
entry in which you enter nonfinancial information such as headcount, production
units, and sales units.
statistics
Accounting
information (other than currency amounts) you use to manage your business
operations. With General Ledger, you can maintain budget and actual statistics
and use these statistics with budget rules and formulas.
status line
A status
line appearing below the message line of a root window that displays status
information about the current window or field. A status line can contain the
following: ^ or v symbols indicate previous records before or
additional records following the current record in the current block; Enter
Query indicates that the current block is in Enter Query mode, so you can
specify search criteria for a query; Count indicates how many records
were retrieved or displayed by a query (this number increases with each new
record you access but does not decrease when you return to a prior record); the
<Insert> indicator or lamp informs you that the current
window is in insert character mode; and the <List> lamp appears
when a list of values is available for the current field.
step-down allocation
An
allocation upon which you run another allocation. For example, you might
allocate parent fund overhead to operating funds based on revenues. You can
then use a step-down allocation to allocate overhead to organizations within
the operating funds based on headcount.
summary account
An
account whose balance represents the sum of other account balances. You can use
summary accounts for faster reporting and inquiry as well as in formulas and
allocations.
T
tablespace
The area
in which an Oracle7 database is divided to hold tables.
tax authority
A
governmental entity which collects taxes on goods and services purchased by a
customer from a supplier. In some countries, there are many authorities (e.g.
state, local and federal governments in the U.S.), while in others there may be
only one. Each authority may charge a different tax rate. Within General Ledger
tax authority consists of all components of your tax structure. For example:
(California.San Mateo.Redwood Shores) for (State.County.City) General Ledger
adds together the tax rates for all of these locations to determine a
customer's total tax liability.
tax codes
Codes to
which you assign sales tax or value-added tax rates. Oracle Receivables lets
you choose state codes as the tax code when you define sales tax rates for the
United States. (Receivables QuickCode)
tax engine
A
collection of programs, user defined system parameters, and hierarchical flows
used by General Ledger to calculate tax.
tax exempt
A
customer, business purpose, or item free from tax charges.
Tax Identification Number
In the
United States, the number used to identify 1099 suppliers. If a 1099 supplier
is an individual, the Tax Identification Number is the supplier's social
security number. If a 1099 supplier is a corporation, the Tax Identification
Number is also known as the Federal Identification Number.
tax location
A
specific tax location within your tax authority. For example 'Redwood Shores'
is a tax location in the Tax Authority (California.San Mateo.Redwood Shores).
tax type
An
General Ledger feature you use to indicate the type of tax charged by a tax
authority when you define tax name. General Ledger uses the tax type during
invoice entry to determine the financial impact of the tax. When you enter a
tax of type Sales, General Ledger creates a separate invoice distribution line
for the tax amount. When you enter a tax of type Use, General Ledger does not
create the invoice distribution line.
template
A pattern
that General Ledger uses to create and maintain summary accounts. For each
template you specify, General Ledger automatically creates the appropriate summary
accounts.
Time dimension
An Oracle
Financial Analyzer dimension whose values represent time periods. A time period
can be a month, quarter, or year. The length of the Time dimension's values is
determined by the Width option on the Maintain Dimension window.
translation
See revaluation.
U
use tax
A tax which
you pay directly to a tax authority instead of to the supplier. Suppliers do
not include use tax on their invoices. You sometimes owe use tax for goods or
services you purchased outside of, but consumed (used) within the territory of
a tax authority. Use taxes are liabilities to the buyer of goods and services.
You can define a tax name for use taxes. When you enter a use tax name on an
invoice, General Ledger does not create an invoice distribution or general
ledger journal entry for the tax.
V
value
Data you
enter in a parameter. A value can be a date, a name, or a code, depending on
the parameter.
value set
A group
of values and related attributes you assign to an account segment or to a
descriptive flexfield segment. Values in each value set have the same maximum
length, validation type, alphanumeric option, and so on.
value-added tax (VAT)
A tax on
the supply of goods and services paid for by the consumer, but collected at
each stage of the production and distribution chain. The collection and payment
of value-added tax amounts is usually reported to tax authorities on a
quarterly basis and is not included in the revenue or expense of a company.
With General Ledger you control the tax names on which you report and the
reference information you want to record. You can also request period-to-date
value-added tax reports.
variable
An Oracle
Financial Analyzer database object that holds raw data. Data can be numerical,
such as sales or expense data, or textual, such as descriptive labels for
products.
variable text
Variable
text is used when dialog boxes or their components are unlabeled or have labels
that change dynamically based on their current context. The wording of variable
text does not exactly match what you see on your screen.
voucher number
A number
used as a record of a business transaction. A voucher number may be used to
review invoice information, in which case it serves as a unique reference to a
single invoice.
W
warrant
An order
drawn by a legislative body or an officer of the government upon its treasurer,
directing the treasurer to pay a specified amount of money to the person named
or to the bearer. A warrant may be payable upon demand, in which case it
circulates the same as a bank check, or it may be payable only out of certain
revenues when and if received, in which case it does not circulate as freely.
weighted-average exchange rate
An
exchange rate that General Ledger automatically calculates by multiplying
journal amounts for an account by the translation rate that applies to each
journal amount. You choose whether the rate that applies to each journal amount
is based on the inverse of the daily conversation rate or on an exception rate
you enter manually. General Ledger uses the weighted-average rate, instead of
the period-end, average, or historical rates, to translate balances for
accounts assigned a weighted-average rate type.
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