Sunday, February 3, 2013

Oracle Receivables FAQS



What is MRC and what is its use?
The Multi Reporting Currency Feature allows you to report and maintain records at the transaction level in more than one functional currency. You can do by defining one or more set of books in addition to primary set of books.

Accointing for invoice in advance
a) Receivable A/c …………………Dr.
To Unearned revenue a/c
(when we raise the invoice with invoicing rule as advance)
b) Unearned Revenue A/c ………….. Dr.
To Revenue A/c
(when we receive the payment, the number of journal entry (b) is depend upon the accounting rules which can be fixed or variable)
Accounting for invoice in arrear
a) Unbilled receivable a/c ………………..Dr.
To Revenue a/c
(when we receive the payment of unbilled invoice, the number of journal entry (a) is depend upon the accounting rules which can be fixed or variable))
b) Receivable a/c …………………….Dr.
To Unbilled receivable a/c
(when we raise the invoice, with invoicing rule arrear)

 What is the use of Transaction Flexfield in Autoinvoice ?
Transaction Flexfield actually identifies the the uniqueness among the Multiple lines of a single Invoice

 What are value sets?
Value sets are the defined as list of possible values for a specific purpose. These are assigned to flexfields. These are the only possible values to be choosen from. This eliminates the data entry errors.
Value set is a set of possible values.
There are 8 value set types:
1.Dependent  
2.Independent
3.Table      
4. None     
5.Pair
6.Translatable Dependent                  
7.Translatable Independent   
8. Special

Describe the main tables involved in AR, and what is the data stored in them?
RA_BATCHES_ALL — Information about Transaction BATCHES RA_CUSTOMER_TRX_ALL — Header information about Transaction
RA_CUSTOMER_TRX_LINES_ALL — Lines information about Transaction
RA_CUST_TRX_LINE_GL_DIST_ALL – Distribution information about Transaction
RA_CUST_TRX_LINE_SALESREPS_ALL — Sales representative of Transaction Information
AR_PAYMENT_SCHDULES_ALL – Information about Payment Schedules
AR_APPLICATION_PAYABLES_ALL
RA_INTERFACE_ERRORS – Errors in AutoInvoice Interface Data
RA_INTERFACE_LINES_ALL – Use this table to enter Header and Lines information in AutoInvoice Interface program
RA_INTERFACE_DISTRIBUTIONS_ALL – Distribution Table in AutoInvoice Interface program
RA_INTERFACE_SALESCREDITS_ALL – Sales Credits information in AutoInvoice Interface

What do you mean by HZ_ in customer tables?
HZ stands for Human Zone(HZ_). Anytihing which is related to the human like Customer profiles, their accounts, locations, relationships are stored in these tables only. From release 11i TCA came into picture in Accounts Recievable module, where oracle has grouped all the customer information at one place. Most important tables in TCA are-
HZ_PARTIES,
HZ_CUST_ACCOUNTS_ALL,
HZ_CUST_ACCT_SITES_ALL,                  HZ_CUST_SITE_USES_ALL,
HZ_LOCATIONS,                                        HZ_PARTY_SITES,
HZ_PARTY_SITE_USES,                            HZ_CONTACT_POINTS. few to name.

What is the difference between _all, _tl, _vl, _v tables in Oracle Apps ? Also name various other table suffix.
_ALL : Table holds all the information about different operating units. Multi-Org environment. You can also set the client_info to specific operating unit to see the data specific to that operating unit only.
_TL are tables corresponding to another table with the same name minus the _TL. These tables provide multiple language support. For each item in the table without _TL there can be many rows in the _TL table, but all with different values in the LANGUAGE column.
_B these are the BASE tables. They are very important and the data is stored in the table with all validations. It is supposed that these table will always contain the perfect format data. If anything happens to the BASE table data, then it is a data corruption issue.
_F these are date tracked tables, which occur in HR and Payroll. For these there are two date columns EFFECTIVE_START_DATE and EFFECTIVE_END_DATE which together with the PK identifies a row uniquely. The date intervals cannot overlap. Many think they are Secured data. Guess someone from Oracle confirms.
_V tables are the views created on base tables _VL are views for multi language tables which combines the row of the base table with the corresponding row of the _TL table where the LANGUAGE = USERENV(’LANG’).
_S are sequences, used for finding new values for the primary key of a table.
_A are Audit Shadow Tables
_AVN and _ACN are Audit Shadow Views (when data was changed, and with what values)

How many Flex fields are there in AR and what are they?
Required Key Flex fields:
1. Territory Flex field
2. Sales Tax Location flex field
Optional Key Flex fields:
1. Transaction flex field (requied only if Auto Invoicing is enabled)
2. System Items Flex field (If Inventory or OM is installed this should be defined there. other wise, it should be set up in AR).
  
Batch sources control the standard transaction type assigned to a transaction and determine whether Receivables automatically numbers your transactions and transaction batches. You can define two types of transaction batch sources-Manual and Imported

1. What are the two key flexfields in Oracle Receivables and what is its purpose ?
Location Flexfield : - Mandatory
This Flexfield is used for calculating the Location based tax (i.e) Sales tax.
Territory Flexfield : (Max 20 segments) - Optional
This Flexfield is used for tracking the location in which the sale is taking place.
This Flexfield is for ascertaining the profitability of each of the sales location through generating reports.

2. What are the modules that are interfaced with Oracle Receivables ?
i. General Ledger                 ii. Order Management
iii. Fixed Asset                     iv. Inventory

3. What is Auto invoice ? What are its related setup steps ?
Auto invoice is the process used for importing the transactions from feeder moudles like project accounting, order entry etc. and also from exisiting applications/systems if the receivable moudle is installed for the first time.

To invoke auto invoicing the navigations is
Interfaces : Auto Invoices
Run a program called AutoInvoice Master Program and specify the Invoice source and submit it. If any error occured during validation all the transactions will be stored in the below mentioned tables
RA_INTERFACE_ERRORS_ALL

4. What are the database tables involved for performing Autoinvoice ?
1. RA_INTERFACE_LINES_ALL
2. RA_INTERFACE_SALESCREDITS_ALL
3. RA_INTERFACE_DISTRIBUTIONS_ALL

5. What is an Application Rule set ?
Application rule sets specify the default payment steps for your receipt applications and how discounts affect the open balance for each type of associated charges. By defining your own application rule set, you can determine how Receivables reduces the balance due for a transaction's line, tax, freight, and finance charges.
Receivables provides the following application rules:
· Line First - Tax After: Apply to the open line item amount first. Apply any remaining amount in the following order: tax, freight, and then finance charges.
· Line First - Tax Prorate: Apply a proportionate amount to the open line item amount and the open tax amount for each line. Apply any remaining amount to freight and then to finance charges.
· Prorate All: Apply a proportionate amount to the line, tax, freight, and finance charges.

6. What is a flexible address format ? How can a user-defined format be defined and where will this be affected ?

Oracle Applications let you enter customer, supplier, bank, check, and remit–to addresses in country–specific formats. For example, if you have customers in Germany, you can enter German addresses in the format recommended by the Bundespost, or you can enter addresses for customers in the United Kingdom in the format recommended by the Royal Mail.
This is done by using descriptive flexfields to enter and display address information in the appropriate formats. The flexfield window opens if the country you enter has a flexible address style assigned to it, which lets you enter an address in the layout associated with that country. If there is no address style associated with the country, Oracle Receivables uses the standard address format.
Attention: (Receivables users only) If you use a Sales Tax Location Flexfield that contains a segment other than country and wish to set up a flexible address format for your home
country, every component in your Sales Tax Location Flexfield structure must also exist in your flexible address style for that country.

7. What do you mean by Auto Accounting ?

It helps the Receivables to determine the general ledger accounts for transactions that are entered manually or import using AutoInvoice.
Receivables creates default accounts for revenue, receivable, freight, tax, unearned revenue,unbilled receivable, finance charges, bills receivables accounts, and AutoInvoice clearing (suspense) accounts using this information. When you enter transactions in Receivables, you can override the default general ledger accounts that AutoAccounting creates. You can control the value that AutoAccounting assigns to each segment of your Accounting Flexfield, such as Company, Division, or Account.
You must define AutoAccounting before you can enter transactions in Receivables.

8. What are the different classes of Transactions available in Receivables ?
(i) Chargeback
(ii) DebitMemo
(iii) Credit Memo
(iv) Deposit
(v) Guarantee
(vi) Invoice

9. What are Transaction Sources ?
Receivables uses transaction sources to control the transaction and transaction batch numbering, provide default transaction types for transactions in batch, and to select validation options for imported transactions. Receivables provides the following predefined transaction sources: MANUAL–OTHER, DM Reversal, and Chargeback.

10. What are Adjustment Approval Limits ? Where & why are they used ?
Approval limits, defined in the approval limits window are used for adjustments created in receivables and request for credit Memos initiated from I-Receviables. Receivables uses transactions that have a document type of Adjustment when we create an adjustment in the Adjustments, Submit Auto Adjustments and Approve Adjustments windows.
When you enter an adjustment that is outside the approval limit range, Receivables assigns the adjustment a status of pending until someone with the appropriate approval limits either approves or rejects it.

11. What are the pre-requisites for entering a standard invoice in Receivables ?
Transaction source and Transaction Type, Customer with Business purpose usage and payment terms should have been predefined. and the class should be selected as Invoice.

12. What are the types of tax methods in Receivables ?
(i) Location Based Tax (i.e) Sales Tax (ii) VAT Tax

13. What is an Autocash Rules ?
Autocash rule set provides a set of rules which Receivables should follow for applying the receipts against the transactions.The default autocash rule set can be specified in the System Option.

14. What are Accounting Rules and Invoicing Rules ? Where it is used ?
Accounting rules is to create revenue recognition schedules for the invoices. Accounting rules determine the number of periods and
percentage of total revenue to record in each accounting period. It can be used with transactions that are imported into Receivables using AutoInvoice and with invoices that was created manually in the Transaction windows.

If you want to credit an invoice that uses invoice and accounting rules to schedule revenue and billed receivable recognition, you can specify
how you want to adjust this invoice’s revenue account assignments by choosing a Rules Method in the Credit Memos window.
You can assign a default accounting rule to your items in the Master Item window (Invoicing tabbed region) and to your Standard Memo
Lines in the Standard Memo Lines window.

Attention: Invoicing and Accounting Rules are not applicable if you are using the Cash Basis method of accounting. If you use the Cash Basis method, AutoInvoice will reject any transaction lines that are associated with invoice or accounting rules.

15. What is revenue recognition ?
Run the Revenue Recognition program to generate the revenue distribution records for your invoices and credit memos that use
Invoicing and Accounting Rules. You assign accounting rules to recognize revenue over several accounting periods. The Revenue Recognition program will create distribution records for the invoices and credit memos that you create in Receivables and import using AutoInvoice.
The Revenue Recognition program uses the accounting distribution sets that you specify in the Transactions window or import into Receivables
using AutoInvoice to determine the accounts of your newly created revenue distribution records.

There are two Revenue Recognition programs: Revenue Recognition and Revenue Recognition Master. The Revenue Recognition Master program is for parallel processing only and takes advantage of the Oracle scalability feature to reduce processing time by running on multiple processors, or workers. The Revenue Recognition Master program determines the maximum number of parallel processors needed for your transaction volume and uniformly distributes the processing over these workers. You can set a maximum number of processors for the Revenue Recognition Master program to use at runtime. This scheduling capability allows you to take advantage of off–peak processing time. You choose the Revenue Recognition program that you want to use at runtime.

16. What are the pre-requisies for entering a Manual receipt in AR ?
Invoices should have been defined against which the receipts will be applied and the payment method should be predefined and attached to the receipts.

17. What is a Receivable Activity ?
It is an activity specific to the organisational needs for Miscellaneous Receipts, Finance Charges, Bank Errors and Adjustment transactions.

18. What are Receipt Classes and Receipt Sources ?
Receipt Class : It is to define the processing steps, payment method name, remittance bank for processing the payments received from customers.
Receipt Source : It will be used to enter receipts in batches for both manual and automatic receipts. It is a grouping of Receipt class, Payment method and Remittance bank account.

19. What are Statement Cycles ? How can you print a Statement for a customer ?
Statement cycles is to determine when to send statements to the customers. You assign these cycles to your customer and site level profiles. Receivables lets you generate statements for all customers associated with a specific statement cycle.

20. What is Autolockbox ? What are its related steps ?
AutoLockbox (or Lockbox) is a service that commercial banks offer corporate customers to enable them to outsource their accounts receivable payment processing. An AutoLockbox operation can process millions of transactions a month.

AutoLockbox eliminates manual data entry by automatically processing receipts that are sent directly to your bank. You specify how you want this information transmitted and Receivables ensures that the data is valid before creating QuickCash receipt batches. You can automatically identify the customer who remitted the receipt and optionally use AutoCash rules to determine how to apply the receipts to your customer’s outstanding debit items.

You can also use AutoLockbox for historical data conversion. For example, you can use AutoLockbox to transfer receipts from your previous accounting system into Receivables. AutoLockbox ensures that the receipts are accurate and valid before transferring them into Receivables.

AutoLockbox is a three step process:

1. Import: During this step, AutoLockbox reads and formats the datafrom your bank file into the AutoLockbox table using an SQL*Loader script.

2. Validation: The validation program checks data in theAutoLockbox tables for compatibility with Receivables. Oncevalidated, the data is transferred into QuickCash tables. At this point, you can optionally query your receipts in the QuickCashwindow and change how they will be applied before submitting thefinal step, Post QuickCash.

3. Post QuickCash: This step applies the receipts and updates yourcustomer’s balances.

21. What is an Aging Bucket ?
Aging Bucket are time periods that are used to review and report on open receivables. For example. The 4 bucket aging buket that receivables provides consists of 4 periods :
(i) -999 - 0 past due (ii) 1 - 31 days past due (iii) 31 - 61 days past due (iv) 61 - 91 days past due
When we create our collection reports or view our customer accounts, we can specify an Aging Bucket and 'as of date' and Receivables will group the transaction and their amounts in the appropriate days past due period.

22. What are Tax Exemptions, Tax Exceptions and Tax Groups ?
Exemptions : It is to reduce the gross tax associated with a tax code and enables us to arrive at the effective tax rate. It can be applied on customers,items and Range of items. It can be restricted to the specific locations of the customers. The tax authorities can specify excemptions for Location based taxes and Vat.
Exceptions : When the tax authorities provides a different Location based tax rate for the inventory items sent to specific Locations, this rate is refered to as Tax Exception rates. It can be applicable for individual Inventory or range of Items and not for customers.
Tax Groups : It is used to group multiple VAT codes. Hence we can apply multiple VAT codes to a single distribution line. For Example : Grouping GST and Ontario PST and apply that tax group to a distribution line. The tax calculation creates two tax lines, one for GST and other for Ontario PST.

23. What are Dunning Letters ?
Dunning Letters are the Warning/Reminder letters to the customers for their overdues.

24. What are Grouping Rules and Line Ordering Rules ?
Grouping Rules : It specifies how the lines, which have been imported from external sources should be grouped into Invoices, Debit memo and Credit memos. Auto Invoices requires mandatory grouping of certain transactions attributes. Receivables automatically applies this mandatory transactions to any grouping rule which have been defined. Therefore the grouping rules specify the attributes, which should be identical across the lines, so that they can form part of one transactions.
Line Ordering Rules : It specifies the order and number in which the lines will appear in the transaction after it is grouped. We can attach the Line Ordering Rule to the same grouping rule . Line ordering Rule is optional.

25. What are Bill Receivable Transactions ? What are its related setup steps ?
A bill receivable is a document that your customer formally agrees to pay at some future date (the maturity date). The bill receivable
document effectively replaces, for the related amount, the open debt exchanged for the bill. Bills receivable are often remitted for collection and used to secure short term funding.
Related Setup Steps :

26. What are taxable Basis available for a Tax Code ?
(i) Before Tax (ii) After Tax (iii) Prior Tax (iv) Quantity Based Tax.

27. What are the various Discount basis available for defining a payment term ?
Invoice Amount: Calculate the discount amount based on the sum of the tax, freight charges, and line amounts of your invoices.
Lines Only: Calculate the discount amount based on only the line amounts of your invoices.
Lines, Freight Items and Tax: Calculate the discount amount based on the amount of line items, freight, and tax of your invoices, but not freight and charges at the invoice header level.
Lines and Tax, not Freight Items and Tax: Calculate the discount amount based on the line items and their tax amounts, but not the freight items and their tax lines, of your invoices.

28. What are Natural Application Only and Allow Over Application options in transaction types ?
Natural Application Only : Receivables does not allow the creation sign (Positive, Negative or any sign) of the transaction to be changed by virtue of receipt application or any other activity against the transaction. For Example : if the Receipt is $1500 against the Invoice value of $1000 then the Receivable allows only $1000 to be applied against the transaction and thus the balance is brought down to 0.
Allow Over Application : Receivables will allow the transactions to be overapplied. If the Receipt is $1500 against the Invoice value of $1000 then the receivables will allow the entire balance and the due for the transaction will become -$500. (i.e) It will allow the creation sign to be violated.

29. What are Transmission Formats ? What are the transmission formats provided by receivables ?
Transmission format window is used to define the transmission formats that auto lockbox uses when importing data into receivables. Transmission formats specify how data in the lockbox bank file is organised so that it can be successfully imported into the receivables interface tables.
1. Example (arxmpl.ctl) : A format that contains an example of lockbox header information, several receipt records, and overflow receipt records
2. Default (ardefd.ctl) : A standard BAI (Bank Administration Institute) format used by most banks.
3. Convert (arconv.ctl) : A standard format used for transferring payment information from other systems.
4. Cross Currency (arxcurr.ctl) : A default format used for importing cross currency receipts.
5. Zengin (arzeng.ctl) : A format used to import bank files in the japanese Zengin format (Alternate Names Receipt Matching Window)

30. What are various Business Purpose Usages given by receivables, which can be assigned to a customer ?
Ship-to, Bill-to, Statement, Dunning, Legal, Marketing Etc. are the various Business purpose Usages given by Receivabels. The Bill-to site is mandatory for a customers. Others are Optional.

31. What are Customer Profile Classes ?
The Customers are categorized in terms of thier credit worthiness, credit limits offered to them, payment terms, finance charges percentage etc. This process of setting the profile parameters for each category of customers is refered to as the profile class.

32. What are the Customer Interface Tables provided in AR ?
1. RA_CUSTOMER_INTERFACE 2. RA_CUSTOMER_PROFILES_INTERFACE 3. RA_CUSTOMER_BANKS_INTERFACE 4. RA_CUST_PAY_METHOD_INTERFACE 5. RA_CONTACT_PHONES_INTERFACE

33. What are Standard Memo Lines ?
Memo lines are used to increase the customer balance which could be due to omission of tax, freight, charges, consultanting charges.

34. What is the Transaction Process of invoices with Rules ?
Invoicing rules let you determine when to recognize your receivable for invoices that span more than one accounting period. You can assign invoicing rules to invoices that you manually enter or import into Receivables through AutoInvoice. Receivables provides the following invoicing rules:

• Bill in Advance: Use this rule to recognize your receivableimmediately.
• Bill in Arrears: Use this rule to recognize the receivable at the end of the revenue recognition schedule.

Once rules have been associated with an invoice, Receivables creates therevenue distributions for the invoice when you run the Revenue Recognition program for the period in which the rules fall.

35. What is the difference between Deposit and Gurantee Transactions ?
Deposit : It is the pre-payments made by a customer that should be adjusted against the future debit transactions that are raised with respect to this pre-payments.
Gurantee : It is a documentation of the promise made by the customer to obtain the goods from the organisation. This promise is documented as a gurantee. The customer does not make payment for the guarantee.

37. What are methods of creating batch receipts ?
There are three methods of creating batch receipts:
1. Manual Entry 2. Manual Quick 3. Automatic

38. What are Standard and Factoring Methods of Remittance ?
Standard remittance : The supplier remits the bills of exchange to the bank for collection and the same will be collected on the maturity date of the note.
Factored remittance : It means dicounting the bills of exchange with the bank before the maturity date. The onus of collection could be with recourse or without recourse.

39. What are Standard Remittances and Bills Receivable Remittances ?
Standard remittance is remitiing the cheque/dd to the bank for collection.
Bills Receivable remittances means remitting the Bills Receivable to the bank for collection on maturity date.

40. What are the various statuses for a receipt ?
Approved : This receipt has been approved for automatic receipt creation. This status is only valid for automatic receipts.
Confirmed : For manually entered receipts, this status indicates the receipt belongs to a receipt class that requires remittance. For
automatic receipts, this status indicates the receipt has been confirmed.
Remitted : This receipt has been remitted. This status is valid for both automatic and manually entered receipts.
Cleared : The payment of this receipt was transferred to your bank account and the bank statement has been reconciled within
Receivables. This status is valid for both automatic and manually entered receipts.
Reversed : This receipt has been reversed. You can reverse a receipt when your customer stops payment on a receipt, if a receipt comes
from an account with non–sufficient funds or if you want to re–enter and reapply it in Receivables. You can reverse cash receipts and miscellaneous receipts.

41. What are chargebacks and adjustments ? How to create them ?
Chargeback is postpoment of payment date.It can be done only in the receipts workbench.In this process the old invoice is cancelled and a new transaction is created for the postponed date.

42. What are Standard Reversal and Debit memo Reversal in receipts ?
Standard Reversal: When you create this type of reversal, Receivables automatically creates reversal journal entries for your general ledger and reopens all of the debit and credit items that were closed with the original receipt. You can create a standard reversal for a transaction related to a chargeback if there is no activity against the chargeback and the chargeback has not been posted to the general ledger. If the chargeback has been posted to the general ledger, you must create a debit memo reversal (see below).
If you create a standard reversal for a receipt that you have applied, Receivables reverses any adjustments or chargebacks that you created, as long as you have not posted these adjustments to your general ledger.
Debit Memo Reversal: When you create this type of reversal, Receivables does not update any of the receipt activity associated with the original receipt. The new debit memo reversal is actually a new receivable that replaces the item closed by the original receipt. Receivables requires that you create a debit memo reversal if:
– you are reversing a receipt that you previously applied to a chargeback and this chargeback has had any activity against it (for example, another receipt, credit memo, or adjustment), or
– the chargeback or adjustment was posted to your general ledger When you create a debit memo for a receipt reversal, Receivables creates a line on your debit memo that displays the original receipt number associated with the debit memo. In addition,when you save your reversal, Receivables assigns a unique transaction number to your new debit memo.
Attention: You cannot create a debit memo reversal for a miscellaneous (non–invoice related) receipt.

43. What are Cross Currency Receipts ? How do you create them ?
When your customer remits payment for an invoice, debit memo, or chargeback, the receipt is usually in the same currency as the transaction. However, there may be times when your customer remits payment in a currency that is different than the currency of the open debit item. For these occasions, Receivables lets you create cross currency receipt applications to let you fully or partially process the payment.
For example, you create Invoice 101 in Canadian dollars (CAD) but your customer sends a receipt in Deutsche marks (DEM) as payment.
Using the remittance information provided by your customer, you can either fully or partially apply this receipt to Invoice 101. Receivables automatically calculates the open balance on the invoice (if any) and the foreign exchange gain or loss (FXGL) for this application.
You can apply receipts to transactions using any currency defined in Oracle General Ledger.

44. What are the setups related to Automatic Receipts ?
Receivables automatic receipts feature to automatically generate receipts for customers with whom you have predefined agreements. These agreements let you collect payments on time by transferring funds from the customer’s bank account to yours on the receipt maturity date. You can also manage your cash flow by deciding when, where, and how much you should remit to your bank.
Creating automatic receipts involves three steps:
Create: Select the invoices to include in your automatic receipts.
Approve: Update, delete, and approve the receipts that you have selected.
Format: Format your automatic receipts onto paper to send to your customer for confirmation or notification before remitting them to your bank on either paper or magnetic media. This step is optional, as it depends upon the type of automatic receipt you create.
45. What are the clearance methods in Receivables and how are they used ?
Directly: Choose this method if you do not expect the receipts to be remitted to the bank and subsequently cleared. These receipts will be assumed to be cleared at the time of receipt entry and will require no further processing. Choosing this method is the same as setting Require Bank Clearance to No in previous releases of Receivables.
By Automatic Clearing: Choose this method to clear receipts using the Automatic Clearing program.
By Matching: Choose this method if you want to clear your receipts manually in Oracle Cash Management.

What is MRC and what is its use?
The Multi Reporting Currency Feature allows you to report and maintain records at the transaction level in more than one functional currency. You can do by defining one or more set of books in addition to primary set of books.

2. How is the balance of an invoice derived ?
It is the total invoice amount minus the amount received from the customer. Use application rule set to control how Receivable will reduce the balance due of open debit items when you apply payments.

3. Explain Accounting for invoice in Advance and Arrears.
Accointing for invoice in advance
a) Receivable A/c .....................Dr.
To Unearned revenue a/c
(when we raise the invoice with invoicing rule as advance)

b) Unearned Revenue A/c .............. Dr.
To Revenue A/c
(when we receive the payment, the number of journal entry (b) is depend upon the accounting rules which can be fixed or variable)

Accounting for invoice in arrear
a) Unbilled receivable a/c ....................Dr.
To Revenue a/c
(when we receive the payment of unbilled invoice, the number of journal entry (a) is depend upon the accounting rules which can be fixed or variable))

b) Receivable a/c .........................Dr.
To Unbilled receivable a/c
(when we raise the invoice, with invoicing rule arrear)

4. What is the use of Transaction Flexfield in Autoinvoice ?
Transaction Flexfield actually identifies the the uniqueness among the Multiple lines of a single Invoice

5. What are value sets?
Value sets are the defined as list of possible values for a specific purpose. These are assigned to flexfields. These are the only possible values to be choosen from. This eliminates the data entry errors.
Value set is a set of possible values.
There are 8 value set types:
1.Dependent
2.Independent
3.Table
4. None
5.Pair
6.Translatable Dependent
7.Translatable Independent
8. Special

6. Describe the main tables involved in AR, and what is the data stored in them?
RA_BATCHES_ALL -- Information about Transaction BATCHES RA_CUSTOMER_TRX_ALL -- Header information about Transaction
RA_CUSTOMER_TRX_LINES_ALL -- Lines information about Transaction
RA_CUST_TRX_LINE_GL_DIST_ALL - Distribution information about Transaction
RA_CUST_TRX_LINE_SALESREPS_ALL -- Sales representative of Transaction Information
AR_PAYMENT_SCHDULES_ALL - Information about Payment Schedules
AR_APPLICATION_PAYABLES_ALL
RA_INTERFACE_ERRORS - Errors in AutoInvoice Interface Data
RA_INTERFACE_LINES_ALL - Use this table to enter Header and Lines information in AutoInvoice Interface program
RA_INTERFACE_DISTRIBUTIONS_ALL - Distribution Table in AutoInvoice Interface program
RA_INTERFACE_SALESCREDITS_ALL - Sales Credits information in AutoInvoice Interface
7. What is the importance of Batch Source set up in AR ?
Batch sources control the standard transaction type assigned to a transaction and determine whether Receivables automatically numbers your transactions and transaction batches. You can define two types of transaction batch sources-Manual and Imported
8. What do you mean by HZ_ in customer tables?

These are the tables which come into picture after 11.5.9 because of the TCA. HZ stands for Human Zone(HZ_). Anytihing which is related to the human like Customer profiles, their accounts, locations, relationships are stored in these tables only. From release 11i TCA came into picture in Accounts Recievable module, where oracle has grouped all the customer information at one place. Most important tables in TCA are-
HZ_PARTIES,
HZ_CUST_ACCOUNTS_ALL,
HZ_CUST_ACCT_SITES_ALL,
HZ_CUST_SITE_USES_ALL,
HZ_LOCATIONS,
HZ_PARTY_SITES,
HZ_PARTY_SITE_USES,
HZ_CONTACT_POINTS. few to name.

9. What is the difference between _all, _tl, _vl, _v tables in Oracle Apps ? Also name various other table suffix.
_ALL : Table holds all the information about different operating units. Multi-Org environment. You can also set the client_info to specific operating unit to see the data specific to that operating unit only.

_TL are tables corresponding to another table with the same name minus the _TL. These tables provide multiple language support. For each item in the table without _TL there can be many rows in the _TL table, but all with different values in the LANGUAGE column.

_B these are the BASE tables. They are very important and the data is stored in the table with all validations. It is supposed that these table will always contain the perfect format data. If anything happens to the BASE table data, then it is a data corruption issue.

_F these are date tracked tables, which occur in HR and Payroll. For these there are two date columns EFFECTIVE_START_DATE and EFFECTIVE_END_DATE which together with the PK identifies a row uniquely. The date intervals cannot overlap. Many think they are Secured data. Guess someone from Oracle confirms.

_V tables are the views created on base tables _VL are views for multi language tables which combines the row of the base table with the corresponding row of the _TL table where the LANGUAGE = USERENV(’LANG’).

_S are sequences, used for finding new values for the primary key of a table.

_A are Audit Shadow Tables

_AVN and _ACN are Audit Shadow Views (when data was changed, and with what values)

10. How many Flex fields are there in AR and what are they?
Required Key Flex fields:
1. Territory Flex field
2. Sales Tax Location flex field

Optional Key Flex fields:
1. Transaction flex field (requied only if Auto Invoicing is enabled)
2. System Items Flex field (If Inventory or OM is installed this should be defined there. other wise, it should be set up in AR).

11. What is FSG and what is its use?
FSG is a powerful and flexible tool you can use to build your own custom reports without programming. FSG is only available with GL. Using Financial Statment Generation (FSG), we can create different financial statement and we will get finacial reports. Oracle Apps std reports does not support for reports such as Income Stmt and Final A/c.So we need to go for FSG to prepare Reports Such as P&loss stmt and balance sheet.FSG is Powerful tool for Reporting.Reporting with FSG is Mix and Modify Reuse and Recylce Activity.

12. What is the difference between conversions and interfaces ?
Conversion is a process by which we transfer legacy data from temporary tables to base tables. Interfaces also does the same but is a daily process and most of the interfaces are automated by scheduling. Example:AutoInvoice. Conversition is on time process this is before instlation, and interface every time process we can run any time.

13. How many reporting currencies can be attached to Primary Set of Books?
We can have a total of 8 SOB's (including the Primary SOB). Therefore, we can have 7 Reporting SOB.

14. What are Different types of transactions in AR?
There are 7 type of transactions in AR-
Invoice,
Debitmemo,
Creditmemo,
Chargeback,
Deposits,
Guarenty, and
Bills Recivable.

15. What is the use of lockboxes?
AutoLockbox (or Lockbox) is a service that commercial banks offer corporate customers to enable them to outsource their accounts receivable payment processing. An AutoLockbox operation can process millions of transactions a month.
AutoLockbox eliminates manual data entry by automatically processing receipts that are sent directly to your bank. You specify how you want this information transmitted and Receivables ensures that the data is valid before creating QuickCash receipt batches.

Steps for lock box are :

1. The first step involves reading and formatting data from your bank file into AutoLockbox tables.
2. The second step involves submitting the validation program which checks data in the AutoLockbox tables for compatibility with Receivables.
3. Once data is validated, it is transferred into QuickCash tables. At this point, you can optionally query your receipts in the QuickCash window and change how they will be applied before submitting the final step,
4. Post QuickCash. Submitting Post QuickCash updates your customer's balances.

16. What are the interface tables used for ar invoices, customers, receipts for conversion process?
Customer interface tables:
ra_customer_interface
ra_contant_phones_interface
ra_customer_banks_interface
ra_customer_profiles_interface
ra_cust_pay_method_interface

Invoice interface tables:
ra_interface_lines_all
ra_interface_sales_credits
ra_interface_distributions

Following are the Validation for Autoinvoice:

1- AR Transaction Type Validation : Check if the Transaction type provided in data file is defined in AR transaction types(RA_CUST_TRX_TYPES_ALL)
2- Transaction Batch Source Validation: Check if the source provided in data file is defined in AR transaction Batch source (RA_BATCH_SOURCES_ALL).
3- Invoice Currency Validation: Check if the currency provided in data file is defined in AR Currency (FND_CURRENCIES).
4- Customer Validation: Check if the Bill to Customer Number, Ship to Customer Number, Bill to Custom Location, Ship to Customer Location provided in the data file is defined in AR Customer(ra_customers).
5- Primary Sales Representative Validation: Sales representative number to be hardcode to “-3” for “No Sales Credit.”
6- Term Name : Check if the Term name provided in the data file is defined in Payment terms (RA_TERMS)
7- Validate Sales Credit Type : Sales Credit to hardcode to “Quota Sales Credit”
8- Inventory Item Validation: Check if the Item provided in data file is defined in Inventory Items (MTL_SYSTEM_ITEMS).
9- Unit of Measurement validation: Check if the UOM provided is defined in MTL_UNITS_OF_MEASURE Table
10- Invoice Tax Code Validation : Check if the Tax Code provided in data file is defined in AR_VAT_TAX_ALL_B Table.
11- Invoice GL Date Validation : Check if the GL Data of provided invoices is in open period.Used ARP_UTIL.IS_GL_DATE_VALID API to validate.


Following are the base tables
hz_parties
hz_cust_accounts
hz_cust_acct_sites_all
hz_cust_sit_use_all
hz_party_sites
hz_locations
hz_party_site_uses
hz_customer_profiles
hz_organization_profiles
hz_person_profiles


17. What is Auto Invoicing? Explain?
Auto Invoicing is a process of Importing Invoice related information from External / Internal Sources.External will be your business Legacy Systems like Main Frame / AS400 or Non Oracle ERP systems like SAP / JDE or From Custom Oracle Applications. The data is placed into Interface tables and from there either from Application or from PL/SQL , you can call Auto Invoice Concurrent request to validate and transfer data into AR Transaction tables. The data from these tables can be seen when queries from Transaction Screens.

Auto Invoicing is a process of creating an invoice automatically in AR when a sales order has been shipped and closed. This process is triggered by a concurrent request 'AUTO INVOICE MASTER PROGRAM'. Auto invoicing is used to import the AR invoices direclty into the AR module.

18. What is AUTO Accounting what are the steps for setting up auto accounting?
Auto Accounting is a mechnism for generating defualt accounting flexfields for revenue , receivables, frieght and tax based on the other parameters associated with the invoice you are entering.. since auto accounting looks at the following tables to get the data so please set/define the following depending upon your requirement.
1.Salesrep.
2.Transaction Types.
3.Standard Lines.
4.Taxes.
5.Customer bill-to-site
Receivables uses the Auto Accounting rules to determine the GL Accounts that you Enter manually or import using Auto invoice. Receivables creates the Default accounts for the Receivable, revenue, Freight, Tax, Unerned revenue, Finance charges, Unbilled receivables, Bills receivables, and Auto invoice Clearing Accoutns.You need to define these accoutns before you start entering the transactions in AR. However, you can overide these accounts during the Transaction Entry in AR.Setup Autoaccounting:AR>Setup>Transactions>AutoAccountingSelect the Type of the accoutn you wish to define the auto accoutning.In the Segments Block:Choose the segment for which you wish to assign the Auto accounting.Choose the Table Name : Sales Rep, Trxn Type, Site, Std Lines.If you wish to use a Default Constant value, then enter the value in the Constant Field.

19. what are the standard concurent programs for auto invoice interface and customer interfaces?
Autoinvoice Import Program -- for auto invoice program
Customer Interface Master Conc Program --> for Customer Interface

20. Explain the process of recievables in oracle financials?
AR Complete Cycle (hoping that GL is already implemented)Define Transaction SetupsDefine Receipt and Receipt Application SetupsDefine CustomerCreate an InvoiceCreate a ReceiptApply Receipt to InvoiceReview Customer balances (Collections). The BASIC process of Receivables involves the following:
1. Creation of Customer Invoices.
2. Making the receipts of the customer payments.
3. Remittance fo the same to the bank.

21. How do we segregate debit & credit transactions in Receivables and where we will do it?
Basically the debit and credit transaction are classified by the transaction class.

22. whether we are defining customer in AR? If it is in AR then how are we placing the order and how the shipment will be done?
Customers and the associated information is stored in TCA structure, which is shared across All oracle application modules. If you add a customer in AR, it gets stored TCA underlying tables. When you want to create an Order in Order Management, the customer LOV displays data from Record Group that is created on TCA tables.
The basic Oracle ERP data model is the single Data model shared (integrated) by multiple application. The owner of the creation of customer is the AR schema and is shared by other application such as OM. These are usually called as shared entities (Supplier,Partners,Items etc)

23. How To Close Periods In AR?
After raising transactions and receiving the RECEIPT amount, transfer the all TRANSATIONS and RECEIPTS to the GENERAL LEDGER. And then only close the PERIOD in AR.

24. Explain about Party and Customer in AR?
Party could be a person or an organization which has no business relation with your entreprise, if you establish a sales relation with a department in a party then that particular department is your customer.
what are the measure differene between oracle 11i and R12 ?
11i only forms basis application but R12 is now forms and
HTML pages.11i is particularly in responsibility and
operating unit basis but R12 is multi operating unit basis.
11i is particularly in set of books using and R12 using in
ledgers. 11i in MRC Reporting level set of books called
reporting set of books but in R12 reporting ledgers called
as reporting currency. Banks are using at single operating
unit level in 11i and ledgers level using in R12.
                                                                                                                                

No comments:

Post a Comment

Best Blogger TipsGet Flower Effect