Friday, February 22, 2013

Oracle Purchase Order FAQs


Question
What is Blanket PO?
Answer
Blanket PO is created when you know the detail of the goods or services you plan to buy from a specific supplier in a period, but you do not know the detail of your delivery schedules.
Question
What are different types of PO’s ?
Answer
Standard, Blanket, Contract, Planned
Question
How does workflow determines whom to send the PO for approval?
Answer
It Depends on the setup whether it is position based or supervisor based.
Question
Can you create PO in iProcurement ?
Answer
No
Question
Give me some PO tables
Answer
PO_HEADERS_ALL, PO_LINES_ALL, PO_LINE_LOCATIONS_ALL,PO_DISTRIBUTIONS_ALL
Question
Tell me about PO cycle?
Answer
Create PO
Submit it for Approval
Receive Goods against the PO (when order is delivered by the vendor)
Close the PO after the invoice is created in AP and teh payments have been made to the vendor.
Question
Explain Approval Heirarchies in PO.
Answer
Approval hierarchies let you automatically route documents for approval. There are two kinds of approval hierarchies in Purchasing: position hierarchy and employee/supervisor relationships.
If an employee/supervisor relationship is used, the approval routing structures are defined as you enter employees using the Enter Person window. In this case, positions are not required to be setup.
If you choose to use position hierarchies, you must set up positions. Even though the position hierarchies require more initial effort to set up, they are easy to maintain and allow you to define approval routing structures that remain stable regardless of how frequently individual employees leave your organization or relocate within it.
Question
What functions you do from iProcurement?
Answer
Create Requisition, Receive the goods.
Question
What is difference between positional hierarchy and supervisor hierarchy?
Answer
If an employee/supervisor relationship is used, the approval routing structures are defined as you enter employees using the Enter Person window. In this case, positions are not required to be setup.
If you choose to use position hierarchies, you must set up positions. Even though the position hierarchies require more initial effort to set up, they are easy to maintain and allow you to define approval routing structures that remain stable regardless of how frequently individual employees leave your organization or relocate within it.
Question
What is the difference between purchasing module and iProcurement module?
Answer
Iprocurement is a self service application with a web shopping interface. WE can only create and manage requisitions and receipts.
Purchasing module is form based and also lets you create PO and many other functions are possible other than requisitions and receiving.
Question
What is dollar limit and how can you change it?
Answer
An approval group is defined which is nothing but a set of authorization rules comprised of include/exclude and amount limit criteria for the following Object Types: Document Total, Account Range, Item Range, Item Category Range, and Location that are required to approve a PO.
You can always change the rules by doing the below:
Navigation:
Purchasing Responsibility > Setup > Approvals > Approval Groups
Query the Approval group and change teh rules accordingly.
Question
What is Planned PO?
Answer
A Planned PO is a long–term agreement committing to buy items or services from a single source. You must specify tentative delivery schedules and all details for goods or services that you want to buy, including charge account, quantities, and estimated cost.
Question
What is backdated Receipt?
Answer
Creating a Receipt with "Receipt Date" less than sysdate or today's date is referred to as 'Backdated Receipt".
Question
Is it possible to create a backdated receipt with a receipt date falling in closed GL period?
Answer
No. The receipt date has to be with in open GL period.
Question
What is Receipt Date Tolerance?
Answer
The buffer time during which receipts can be created with out warning/error prior or later to receipt due date.
Question
How do we set the Receipt Tolerance?
Answer
Receipt Tolerance can be set in three different places.
1. Master Item Form (Item Level)
2. setup, organization form (Organization Level)
3. Purchase Order, Receiving controls. (shipment level).
Question
EXPLAIN ABOUT PO FLOW
Answer
CREATE REQUISTION, RAISE RFQ(REQUEST FOR QUOTATION),QUOTATIONS,PURCHASE ORDER,RECIEPTS
Question
What is Contract PO?
Answer
Contract PO is created when you agree with your suppliers on specific terms and conditions without indicating the goods and services that you will be purchasing.
Question
In which table we can find the vendor number?
Answer
PO_VENDORS
Question
Can you walk me through the Procure to Pay accounting entries?
Answer

Question
At the receive system creates accounting entries. Are those entries created in Purchasing or Inventory module. What is the program that you run to transfer accounting entries from purchasing to GL?
Answer

Question
What is the significance of Iprocurement? Why is it important?
Answer

Question
In Purchasing and Inventory there are two type of Items - Inventory and Expense Item. Expense item can further divided into two - what are they?
Answer

Question
For expense items I want the accounting to flow in the same way as Inventory item. What set-up needs to be done to achieve this?
Answer

Question
Even though Item attributes are correctly set and item is assigned to OE Item validation organization still the item in not available while creating SO. What is the cause?

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