Oracle Purchase Order FAQs

Question	What is Blanket PO?
Answer	Blanket PO is created when you know the detail of the goods or services you plan to buy from a specific supplier in a period, but you do not know the detail of your delivery schedules.
Question	What are different types of PO’s ?
Answer	Standard, Blanket, Contract, Planned
Question	How does workflow determines whom to send the PO for approval?
Answer	It Depends on the setup whether it is position based or supervisor based.
Question	Can you create PO in iProcurement ?
Answer	No
Question	Give me some PO tables
Answer	PO_HEADERS_ALL, PO_LINES_ALL, PO_LINE_LOCATIONS_ALL,PO_DISTRIBUTIONS_ALL
Question	Tell me about PO cycle?
Answer	Create PO Submit it for Approval Receive Goods against the PO (when order is delivered by the vendor) Close the PO after the invoice is created in AP and teh payments have been made to the vendor.
Question	Explain Approval Heirarchies in PO.
Answer	Approval hierarchies let you automatically route documents for approval. There are two kinds of approval hierarchies in Purchasing: position hierarchy and employee/supervisor relationships. If an employee/supervisor relationship is used, the approval routing structures are defined as you enter employees using the Enter Person window. In this case, positions are not required to be setup. If you choose to use position hierarchies, you must set up positions. Even though the position hierarchies require more initial effort to set up, they are easy to maintain and allow you to define approval routing structures that remain stable regardless of how frequently individual employees leave your organization or relocate within it.
Question	What functions you do from iProcurement?
Answer	Create Requisition, Receive the goods.
Question	What is difference between positional hierarchy and supervisor hierarchy?
Answer	If an employee/supervisor relationship is used, the approval routing structures are defined as you enter employees using the Enter Person window. In this case, positions are not required to be setup. If you choose to use position hierarchies, you must set up positions. Even though the position hierarchies require more initial effort to set up, they are easy to maintain and allow you to define approval routing structures that remain stable regardless of how frequently individual employees leave your organization or relocate within it.
Question	What is the difference between purchasing module and iProcurement module?
Answer	Iprocurement is a self service application with a web shopping interface. WE can only create and manage requisitions and receipts. Purchasing module is form based and also lets you create PO and many other functions are possible other than requisitions and receiving.
Question	What is dollar limit and how can you change it?
Answer	An approval group is defined which is nothing but a set of authorization rules comprised of include/exclude and amount limit criteria for the following Object Types: Document Total, Account Range, Item Range, Item Category Range, and Location that are required to approve a PO. You can always change the rules by doing the below: Navigation: Purchasing Responsibility > Setup > Approvals > Approval Groups Query the Approval group and change teh rules accordingly.
Question	What is Planned PO?
Answer	A Planned PO is a long–term agreement committing to buy items or services from a single source. You must specify tentative delivery schedules and all details for goods or services that you want to buy, including charge account, quantities, and estimated cost.
Question	What is backdated Receipt?
Answer	Creating a Receipt with "Receipt Date" less than sysdate or today's date is referred to as 'Backdated Receipt".
Question	Is it possible to create a backdated receipt with a receipt date falling in closed GL period?
Answer	No. The receipt date has to be with in open GL period.
Question	What is Receipt Date Tolerance?
Answer	The buffer time during which receipts can be created with out warning/error prior or later to receipt due date.
Question	How do we set the Receipt Tolerance?
Answer	Receipt Tolerance can be set in three different places. 1. Master Item Form (Item Level) 2. setup, organization form (Organization Level) 3. Purchase Order, Receiving controls. (shipment level).
Question	EXPLAIN ABOUT PO FLOW
Answer	CREATE REQUISTION, RAISE RFQ(REQUEST FOR QUOTATION),QUOTATIONS,PURCHASE ORDER,RECIEPTS
Question	What is Contract PO?
Answer	Contract PO is created when you agree with your suppliers on specific terms and conditions without indicating the goods and services that you will be purchasing.
Question	In which table we can find the vendor number?
Answer	PO_VENDORS
Question	Can you walk me through the Procure to Pay accounting entries?
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Question	At the receive system creates accounting entries. Are those entries created in Purchasing or Inventory module. What is the program that you run to transfer accounting entries from purchasing to GL?
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Question	What is the significance of Iprocurement? Why is it important?
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Question	In Purchasing and Inventory there are two type of Items - Inventory and Expense Item. Expense item can further divided into two - what are they?
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Question	For expense items I want the accounting to flow in the same way as Inventory item. What set-up needs to be done to achieve this?
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Question	Even though Item attributes are correctly set and item is assigned to OE Item validation organization still the item in not available while creating SO. What is the cause?