Oracle Payroll Costing Concept

To understand Payroll Costing concept, I would first discuss the Costing Allocation Key Flex field, during the business group definition it is being created and map with Cost Allocation KFF with following segments normally

• Company
• Cost Centre
• Natural Account

During the configuration of Cost Allocation KFF the most important concept is to set the Flex Field Qualifiers at each segment level, we have the five levels available for each segment i.e.

• Payroll
• Balancing
• Organization
• Element Link
• Assignment
• Element Entry

For the Company segment following setting can be applied

Payroll Checked
Balancing Checked

This setting will explain that the Company Account will be input at Payroll level (debit information) and balancing information will goes into credit information and on every segment level it is mandatory to define Balancing.

For the Cost Centre segment, I can set the following setting

Payroll Checked
Organization checked
Balancing checked

This setting will explain that the Cost Centre Account information will be input at Payroll and Organization level (debit information) and balancing information will goes into credit information and on every segment level it is mandatory to define Balancing.

For the Natural Account segment, I can choose the following setting

Element Link Checked
Assignment Checked
Element Entry Checked
Balancing Checked

 
This setting will explain that the Natural Account information will be input at following levels

Element Link
Assignment
Element Entry
Balancing

Element Link, Assignment, Element Entry level information will directly hit the debit account and balancing information will goes into credit Account and on every segment level it is mandatory to define Balancing.

After this step we map Cost Allocation KFF Segments with GL Flex field Segments

In Oracle payroll, Costing information can be input at five levels

• Payroll
• Organization
• Element Link
• Assignment
• Element Entry

Now based on the above configuration, the following codes will be define at Payroll level

Company 01
Cost Centre 000

For example if Business Group has four Departments i.e. Finance, HR, IT, Operations then on every organization the following information will be define at the Organization level

Finance Cost Centre 001
HR Cost Centre 002
IT Cost Centre 003
Operations Cost Centre 004

Note: Here the Cost Centre information will override with information available on Payroll Level

Payroll Level 000
Finance Org Level 001

So the system will pick the value of 001 instead of 000.

Finally following information need to define at every Element Link level, for example if Business Group has only three elements links then Natural Account need to define at every link

Basic Salary 2345
Housing Allowance 2346
Transport Allowance 2347

For Assignment and Element Entry levels, the Natural Accounts codes will not be defined at these levels , but if need to override the link level information then the Natural Account can be enter at assignment or Entry Level. Following the is Override information, if we defined all segment on every level then

The following Entry will be hit to GL

Debit 04.003.2222
Credit 01.000.6766

Because Element Entry Level will override all the above mention levels but this is only for example, if we see this table in our scenario then the value will be shown like this

In this case the following Entry will hit to GL accounts

Debit 01.001.2222
Credit 01.000.6766

 
Now based on the above configuration the Cost Breakdown report will be shown like this

Cost Summary Breakdown Report– Cost Centre wide

Cost Centre Code Cost Centre Amount
001 Finance xxxx
002 HR xxxx
003 IT xxxx
004 Operation xxxx
Total xxxx.xx

Cost Breakdown Report– Element wide.