Oracle Purchasing Interview Questions

1)      What is 2-way, 3-way, 4-way matching? How is this set up?

Answer:

Making payments to the suppliers in 3 ways.  Whatever you have ordered for the PO we will make the payment for the suppliers in 2-way (we will compare two documents PO and Invoice).

eg: Suppose we Had given PO for 100 items ,for that we will receive invoice for 100 items. So that we will make payment for that 100 items.

 In 3-Way we will compare 3 documents PO+reciept+Invoice

Eg: Suppose we have ordered 100 items in PO. But we had received only 80 items, but we had received invoice for 100 items. So, we will make payment for only 80 items.

IN 4-Way we will compare 4 documents PO + Receipt + Invoice+ Inspection.

Eg: Suppose we have 100 items in PO. Suppliers send us 80 items. we will do inspection on those items whatever we have received, If 10 items got damaged. Finally, we are going to make payment to the 70 items only.

2)      Payment due days if 30 days means will it be from invoice date or material receiving date.
Answer:

 Due day’s calculation is based on what you set up in the PAYMENT tab window of Supplier Master Form. It has four Options. Goods Received Invoice, Invoice Received and System.

3)      How many types of Purchase Order are there?

      Answer:

 Following are types
i. Standard
ii. Blanket
iii. Contract
iv. Planned.

4)      What do you mean by planned purchase order?
Ans: A planned purchase order is a long-term agreement committing to buy items or services from a single source. You must specify tentative delivery schedules and all details for goods or services that you want to buy, including charge account, quantities, and estimated cost.

5)      What do you mean by blanket purchase order?
Ans: You create blanket purchase agreements when you know the detail of the goods or services you plan to buy from a specific supplier in a period, but you do not yet know the detail of your delivery schedules. You can use blanket purchase agreements to specify negotiated prices for your items before actually purchasing them.

6)      What is a Position Hierarchy? Is there any restriction to create that?

 It is a Grouping of Persons for Approving and Forwarding the Documents from one person to another person, there is no restriction.

7)      How many Approval Groups we have? Describe?

Document Total, Accounts, Items, Item Categories, Location.

8)      How many Statuses have for RFQ’s & Quotations Describe?

In Process, Print, Active, Closed for Rfq's In Process, Active, Closed for Quotation.

9)      How many Types of Purchase Orders We Have?

      Standard, Purchase Order, Contract Purchase Agreement, Blanket Purchase Agreement,
Planned Purchase Order.

10)   In which table is Purchase order number stored?

 po_headers_all 

11)   How many types of Approval Hierarchies are used in purchasing?

 Two Approval Hierarchies. Employee-Supervisor Hierarchy and Position Hierarchy.

12)  Where are standard notes in GUI?
Go to Setup –> Attachments –>Create attachment. Go to Purchase Order and
attach the attachment to the Purchase Order. In GUI, notes are replaced by
attachments.

13)  Can the original Purchase Order can be viewed in any way without resorting
to SQL, for a revised Purchase Order?
The original version of a revised PO cannot be viewed from the PO form or PO
summary form. Information on the original PO can be obtained from the
PO_HEADERS_ARCHIVE and PO_LINES_ARCHIVE tables using the PO_HEADER_ID column as a common reference using SQL only.

14)  What does the error 'APP-50022: Oracle Human Resources could not retrieve a value for User Type profile option' mean?

 The profile HR: User Type needs to be set. Set the profile option 'HR: User Type' at the Responsibility level.

15)   How do you change the created date on a Purchase Order?

The 'Created' date on the Purchase order is not an updateable field, due to it being a legal document once approved.

16)  What is Catlog Rfq?

It contains Price breaks with different quantity levels