1.1 Interface Information With Other Modules
1.2 Business Process Flow
1.3 Setup Values, Defaults & Cotrols Flow
2. Setup Options
2.1 Financial
2.2 Payable
3. Defining Suppliers & Supplier Sites
4. Defining Banks/Bank Accounts (Internal/Customer/Supplier):
5. Defining Distribution Sets
5.1 Full Type
5.2 Skeleton Type
6. Defining Payment Terms
6.1 Discount Method
6.2 Immediate Method
6.3 Proxima Method
6.4 Periodical Payment Method
7. AP Work Benches
7.1 Types Of Payments
7.1.1 Quick
7.1.2 Manual
7.1.3 Refund
7.1.4 Pay In Full
7.2 Types Of Invoices
7.2.1 Standard
7.2.2 Debit Memo
7.2.3 Credit Memo
7.2.4 Mixed
7.2.5 Prepayment
7.2.6 Expense Report
7.2.7 Recurring
7.2.8 P.O. Default
7.2.9 Quick Match
7.2.10 Pay On Receipt
7.2.11 Interest
7.3 Batch Payments
OVERVIEW
ORACLE PAYABLES
AP is a complete payable solution module that helps to process invoices &payments quickly & efficiently.
Interface Information:1. HRMS :
2. PURCHASE :
3. ASSETS :
4. CASH MGMT:
5. PROJECTS :
6. G.L. :
Accounts Payables include two fully integrated workbenches, the Invoice
Workbench and the Payment Workbench.
1. You enter, adjust, and review invoices and invoice batches in the Invoice
Workbench.
2. You create, adjust, and review payments and payment batches in the
Payments Workbench.
SetUp Values, Defaults & Controls Flow in AP :
Payables Super User Menu(AP_Navigate_GUI12):
· SETUP OPTIONS
-> Defining Options (Financial & Payable):
· Financial Options:
Setup -> Options -> Financials
1. Accounting:
Enter the number of future periods you use in your set of books.
Payables uses this value to limit the number of future periods you can
maintain in the Control Payables Periods window. You can enter
invoices in future periods
Enter the default GL Accounts for all new suppliers you define. You
can override this value during supplier entry.
2. Supplier – Entry:Enter the options in this region will be used to control supplier entry
and purchase order matching.
3. Supplier – Payables:Enter the options in this region, except for Receipt Acceptance Days,
are used as default values for the Payment region of the Suppliers
window. The supplier values default to new supplier sites for the
supplier, which default to new invoices for the supplier site. You can
override these values during entry of the supplier, supplier site, and
invoice.
4. Supplier – Purchasing:Enter the options in this region, except for Inventory Organization, are
used as default values for the Purchasing region of the Suppliers
window. Defaulting sequence and overriding concept is same as
above said.
5. Encumbrance:To use encumbrance accountin, you must install Payables,
Purchasing, and General Ledger Use this region to enable
encumbrance accounting and to specify the default encumbrance types
Payables assigns to your invoices, and Purchasing assigns to your
requisitions and purchase orders. Oracle Financials provides two
predefined encumbrance types that you can use to identify requisition,
purchase order, and invoice encumbrances: Commitment and
Obligation.
6. Tax:Enter the options in this region, are used as default tax codes,
company region details for the type of VAT, Recovery tax rate value,
rounding rules and minimum accountable tax amount for the tax
calculation.
7. Human Resources:Enter the options and defaults in this region for entering employee
information in the Enter Person window.
· Payable Options:
Setup -- Options -- Payables
1. Accounting Methods:
Accounting Methods. Method(s) used to create accounting entries for
your transactions in accordance with cash basis, accrual basis, or both
(combined basis) accounting methods.
Automatic Offset Method. Enable Automatic Offsets by selecting
Balancing or Account as your Offset Method if you want Payables to
automatically create balancing accounting entries for your invoice and
payment transactions.
2. Transfer to GL:Use this region to set defaults for submission of the Payables Transfer
to General Ledger Process. If you use Oracle General Ledger you can
also set defaults for submitting Invoice Import, which transfers
accounting lines to Oracle General Ledger.
3. Payment Accounting:
Account For Payment: Choose when you want to create payment
accounting entries. You can select one or both options.
Payables creates the accounting entries, depending on how the
Account for Payment option is set. This accounting assumes you use
accrual basis accounting. You specify the GL accounts when you
define the payment document.
Account For Gain/Loss: Select the time at which you will record
currency gains or losses for foreign currency payments. If you
selected Account For Payment When Payment Clears above, then the
system enables the When Payment Clears option here and you cannot
update it.
The combination of Payables options you select and your accounting
method control which gain and loss accounting entries Payables
creates.
Calculate Gain/Loss. Select the transaction level at which you want
to calculate foreign currency gains and losses.
Use Future Dated Payment Account. You can define a future dated
payment account at both the supplier site and the payment document
level. This option controls which account Payables will use to create
accounting entries for future dated payments.
4. Currency:Set-up required values in this region if you are entering invoices and
making payments in a currency that different from other than
functional currency.
5. Supplier:Use this region to enter defaults for the Suppliers window. These
values then default to the Supplier Site, and then to the invoice. You
can override these defaults at any time.
6. Invoice:
Use Batch Controls. Enable this option to enable use of the Invoice
Batches.
Confirm Date as Invoice Number. If you enable this option, then
during invoice entry when you accept the invoice date as the default
for invoice number.
Allow Online Approval. Enable this option if you want to allow
users to submit Payables Approval in the Invoices window and the
Invoice Batches window.
Allow Adjustments to Paid Invoices. Enable this option if you want
to allow users to update the distributions of a paid invoice.
Recalculate Scheduled Payment. Payables calculates scheduled
payments using a start date and payment terms.
Allow Document Category Override. Enable this option if you want
to allow users to override the default Document Category assigned to
an invoice by Payables.
Automatically Create Freight Distribution. If you enable this
option, Payables checks the Create Freight Distribution check box in
the Invoices.
Freight Account. If you enable the Automatically Create Freight
Distribution Payables option, you must enter a freight account.
Payables uses this account as the default freight account for an
invoice. You can override this account during invoice entry.
GL Date Basis. The date you want Payables to use as the default
accounting date for invoices during invoice entry.
Invoice Date. Invoice date you enter during invoice entry.
System Date. Current date for your Payables system. The date you
enter the invoice.
Goods Received/Invoice Date. Date that you enter in the Date Goods
Received field. If no value is entered, then the invoice date is used.
Goods Received/System Date. Date that you enter in the Date Goods
Received field. If no value is entered, then the system date is used.
Prepayment Settlement Days. Number of days you want Payables to
add to the system date to calculate a default settlement date for a
prepayment. Payables prevents you from applying the prepayment to
an invoice until on or after the settlement date.
- Accounting Methods:
Accounting Methods. Method(s) used to create accounting entries for your transactions in accordance with cash basis, accrual basis, or both (combined basis) accounting methods.
Automatic Offset Method. Enable Automatic Offsets by selecting Balancing or Account as your Offset Method if you want Payables to automatically create balancing accounting entries for your invoice and payment transactions.
- Transfer to GL:
Use this region to set defaults for submission of the Payables Transfer to General Ledger Process. If you use Oracle General Ledger you can also set defaults for submitting Invoice Import, which transfers accounting lines to Oracle General Ledger.
- Payment Accounting:
Account For Payment: Choose when you want to create payment accounting entries. You can select one or both options.
Payables creates the accounting entries, depending on how the Account for Payment option is set. This accounting assumes you use accrual basis accounting. You specify the GL accounts when you define the payment document.
Account For Gain/Loss: Select the time at which you will record currency gains or losses for foreign currency payments. If you selected Account For Payment When Payment Clears above, then the system enables the When Payment Clears option here and you cannot update it.
The combination of Payables options you select and your accounting method control which gain and loss accounting entries Payables creates.
Calculate Gain/Loss. Select the transaction level at which you want to calculate foreign currency gains and losses.
Use Future Dated Payment Account. You can define a future dated payment account at both the supplier site and the payment document level. This option controls which account Payables will use to create accounting entries for future dated payments.
- Currency:
Set-up required values in this region if you are entering invoices and making payments in a currency that different from other than functional currency.
- Supplier:
Use this region to enter defaults for the Suppliers window. These values then default to the Supplier Site, and then to the invoice. You can override these defaults at any time.
- Invoice:
Use Batch Controls. Enable this option to enable use of the Invoice Batches.
Confirm Date as Invoice Number. If you enable this option, then during invoice entry when you accept the invoice date as the default for invoice number.
Allow Online Approval. Enable this option if you want to allow users to submit Payables Approval in the Invoices window and the Invoice Batches window.
Allow Adjustments to Paid Invoices. Enable this option if you want to allow users to update the distributions of a paid invoice.
Recalculate Scheduled Payment. Payables calculates scheduled payments using a start date and payment terms.
Allow Document Category Override. Enable this option if you want to allow users to override the default Document Category assigned to an invoice by Payables.
Automatically Create Freight Distribution. If you enable this option, Payables checks the Create Freight Distribution check box in the Invoices.
Freight Account. If you enable the Automatically Create Freight Distribution Payables option, you must enter a freight account. Payables uses this account as the default freight account for an invoice. You can override this account during invoice entry.
GL Date Basis. The date you want Payables to use as the default accounting date for invoices during invoice entry.
Invoice Date. Invoice date you enter during invoice entry.
System Date. Current date for your Payables system. The date you enter the invoice.
Goods Received/Invoice Date. Date that you enter in the Date Goods Received field. If no value is entered, then the invoice date is used.
Goods Received/System Date. Date that you enter in the Date Goods Received field. If no value is entered, then the system date is used.
Prepayment Settlement Days. Number of days you want Payables to add to the system date to calculate a default settlement date for a prepayment. Payables prevents you from applying the prepayment to an invoice until on or after the settlement date.
- Prepayment Payment Terms. Payment terms that you want to use for all prepayments.
- Matching:
Allow Final Matching. Enable this option to allow final matching of purchase order matched invoices.
Allow Distribution Level Matching. Enable this option if you want to allow matching to purchase order distributions.
Allow Matching Account Override. Enable this option if you want to allow override of the account for an invoice distribution created from matching to a purchase order.
Transfer PO Descriptive Flexfield Information. Enable this option if you want Payables to automatically transfer the descriptive flexfield information from the purchase order distribution to the invoice distribution when you match an invoice to a purchase order.
- Interest:
Use this region to enable Automatic Interest Calculation and then enter defaults, such as expense and liability accounts, for the interest invoices Payables creates automatically when you pay overdue invoices.
- Expense Reports:
Enter all required default values in this region, which derives to get the automatic expense report invoice for the employee’s reimbursable payment. And also enter Accounts to create the accounting entries at the time of invoice creation and making payment.
- Payment:
Bank Account. The internal bank account you use to disburse funds. Payables uses this value as a default in the Payment windows.
Payment Batch Limit. The default maximum outlay amount Payables will pay for each payment batch.
EFT User Number. The number which identifies you as a user of electronic funds transfer services to your bank or clearing organization.
Additional Pay Through Days. Number of days between your regular payment batches.
Allow Document Category Override. Enable this option if you want to allow users to override the default document category assigned to a payment document by Payables.
Exclude Tax From Discount Calculation. If you enable this option, Payables subtracts the tax amount from the invoice amount when it enters the invoice amount applicable to discount in the Invoices window.
Method. The method you want Payables to use for distributing the discounts you take when making payments.
Prorate Expense. Payables automatically prorates any discounts across all the invoice distributions.
Prorate Tax. Payables automatically prorates a percentage of the discount amount across the tax distributions.
System Account. Payables credits all discounts to the system Discount Taken account you define in the Financials Options window.
Allow Print. If you enable this option, you can create Quick payments.
Allow Pre-Date. If you enable this option, Payables allows you to create payments with a payment date before the system date for any payment except a manual payment.
Allow Void and Reissue. If you enable this option, you can reissue a Quick payment.
Allow Address Change. Enable this option if you want to allow users to address a payment to an address other than the invoice's supplier site's address.
Allow Remit-to Account Override. Check this check box if you want to allow users to change the default primary supplier site bank account during Quick payment and payment batch creation
Use Bank Charges. If you want to use the Bank charge feature, enable this option.
- Invoice Tax:
Require Tax Entry at Header. If you enable this option, Payables requires you to enter a Tax Code and Tax Amount in the Invoices window when you enter an invoice.
Use Automatic Tax Calculation. Select this option if you want to enable Payables to automatically calculate and enter tax on invoices.
Calculation Level. If you enable the Use Automatic Tax Calculation option, select the level at which you want Payables to automatically calculate sales tax. This value defaults to new suppliers you enter.
Header. Automatically create tax distributions based on the Invoice Amount and Tax Code in the Invoices window:
Tax Code. Automatically create tax distributions based on the distribution Amount, Tax Code, and Includes Tax check box in the Distributions window.
When calculating tax amounts, group lines with the same tax code and Includes Tax check box setting together, calculate tax, and then round the tax amount.
Line. Automatically create tax distributions based on the distribution Amount, Tax Code, and Includes Tax check box in the Distributions window.
Allow Calculation Level Override. Enable this option if you want to allow users to adjust the default value of the Calculation Level option for new and existing suppliers.
Distribution Amounts Include Tax. Enable this option if you use Automatic Tax Calculation at the Line level or Tax Code level, and you want the Distribution Amounts Includes Tax check box to be enabled by default for all new suppliers you enter.
Allow Override. If you enable the Allow Override option, you can override the Distribution Amounts Include Tax check box default value for all suppliers.
- With Holding Tax:
Use Withholding Tax. Select this option to enable Automatic Withholding Tax.
Allow Manual Withholding. Enable this option to allow manual creation and adjustments of Withholding Tax type distributions for your invoices.
Tax Group. The name of the withholding tax group that you would like to use as the default withholding tax group for the new suppliers you enter.
Apply Withholding Tax. Select the time at which you would like Payables to apply withholding taxes to your supplier's invoices:
Never.
At Invoice Approval Time.
At Payment Time.
Withholding Amount Basis.
Include Discount Amount.
Include Tax Amount.
Create Withholding Invoice. Select the time at which you would like Payables to automatically create withholding tax invoices to remit withheld taxes to tax authorities:
Never.
At Invoice Approval Time.
At Payment Time.
- Tax Defaults and Rules:
Use this region to set a hierarchy for Payables to use when it provides default values for Tax Code fields.
Enforce Tax From Account. Enable this option if you want to enforce the relationship between the tax code and the expense or asset account for distributions.
Enforce Tax From Purchase Order. Enable this option if you want Payables to honor the Taxable flag on the purchase order shipment, and if you want Invoice Validation to verify that the invoice Tax Code value matches the Tax Code value on the purchase order document that the invoice is matched to.
Tax Code Defaults
PO for Matched Invoices. Enable this option if you want to enable the Enforce Tax from Purchase Order option in the Payables Options window
Supplier Site. Invoice Tax Code value you entered in the Invoice Tax region of the Supplier Sites window.
Supplier. Invoice Tax Code value you entered in the Invoice Tax region of the Suppliers window.
Account. Tax Code value you assigned to the expense or asset account in the Tax Options window in General Ledger.
Financials Options. Value you entered for Tax Code in the Financials Options window.
Invoice Header. Value you enter for Tax Code in the Invoices window. This source is used only for providing a default for invoice distributions.
Template. Template you use to create an invoice or invoice distributions: Distribution Set, or expense report template.
Attention: If you use zero-rated taxes in Distribution Sets or expense report templates to indicate that lines are non-taxable, then rank Template high in your hierarchy to ensure that that the zero-rated taxes are not overwritten by other sources.
- Reports:
Accounts Payable Trial Balance Report:
Relieve Future Dated Payment Liability. This option controls whether the Accounts Payable Trial Balance report includes as liabilities invoices that you have paid with future dated payments.
When Payment is Issued. The report will not include as liabilities any invoices paid with future dated payments.
When Payment Matures. The Accounts Payable Trial Balance report will include as liabilities all invoices paid with future dated payments, and they will remain on the report until payment maturity.
When Payment Clears. The report will include as liabilities all invoices paid with future dated payments, and they will remain on the report until payment reconciliation.
- Defining Suppliers:
Suppliers Entry
Supplier Name: Enter Supplier Name (User Defined)
Supplier Number: Will be taken as per the options from the Financial Options.
Alternate Name: This value is optional WRT Japan applications.
Taxpayer ID: Optionally enter supplier’s Tax (PAN) No.
Tax Registration No.: Optionally enter supplier’s business (Sales, VAT, etc.) Tax
Registration.
- General
Customer Number. (Optional) The number your supplier uses to identify your enterprise. This number appears on the Oracle Purchasing standard purchase order.
Number. (Optional) Parent supplier number.
Parent Supplier Name. (Optional) Name of supplier's parent enterprise if supplier is a franchise or subsidiary.
- Classification
Type. Type of supplier. Use Type to group suppliers for reporting purposes.
Employee Name. Select the name of an active employee to link an employee to the supplier.
Number. Will be taken as per the options from the Financial Options.
One Time. Enable to designate a supplier with whom you do not expect to do repeat business.
SIC. Standard Industry Code.
Minority Owned. The minority group if the supplier is a minority-owned business. You enter minority group codes for this list of values in the Oracle Purchasing Lookups window.
Number. Employee number of the employee you have associated with the supplier record.
Small Business. Check if supplier is small enterprises.
Woman Owned. Check if supplier business is owned by women.
- Accounting
Supplier accounting values default to all new supplier sites you enter for the supplier.
If you use the Multiple Organization Support feature, you can enter a value in this field only at the supplier site level.
Distribution Set. Enter Default Distribution Set for all invoices entered for the supplier site.
Liability. Change the Liability Account and description for a supplier site's invoices specifically otherwise can continue with the values defaulted from the Financials option for the Liability Account.
Prepayment. The supplier default for this field is the Financials option for the Prepayment account. This default can be overridden.
Future Dated Payment. If you use future dated payments, enter the future dated payment account you want to use.
- Control
Invoice Tolerance.(Supplier Site level only). Use the Invoice Tolerances window to define the matching and tax tolerances you want to allow for variances between invoice, purchase order, receipt, and tax information.
Invoice Amount Limit. Enter an amount that this supplier’s invoice amount should not exceed.
Invoice Match Option. Select whether you want to match invoices to purchase orders or to purchase order receipts.
Purchase Order. Match invoices to purchase order shipments and/or distributions.
Receipts. Match invoices to purchase order receipts.
Hold All Payments. Enable if all payments to this Supplier to be held.
Hold Unmatched Invoices. Enable if Invoice is not matched with Purchase Order/Receipt at the time of Invoice Validation.
Hold Unvalidated Invoices. If enabled, Payables automatically applies a Supplier hold to all unvalidated invoices entered for that site, including any invoices you import.
Payment Hold Reason. The reason you are applying an invoice hold to an invoice.
- Payment
All supplier payment values default to new supplier sites you enter. Supplier site values default to invoices. You can override any payment defaults during supplier site entry, except Allow Interest Invoices, which does not display in the Supplier Sites window.
The defaults in the Supplier Payment region come from the defaults you enter in the Financials Options window, except the default for Pay Group and Allow Interest Invoices, which come from the Payables Options window, and the default for Exclude Freight From Discount, which is always No.
Terms. Payment terms used to schedule payments for an invoice. The system uses payment terms to automatically calculate due dates, discount dates, and discount amounts for each invoice you enter.
Pay Group. Pay Group assigned to a supplier.
Payment Priority. A number, between 1 (high) and 99 (low), which represents the priority of payment.
Remittance E-mail.(Site Level only). The destination e-mail address for remittance information.
Invoice Currency. The supplier invoice currency.
Payment Currency. Same as above invoice currency. Change may require when Invoice currency is associated with EURO.
Terms Date Basis. Date from which Payables calculates a scheduled payment for a supplier. The default is one of the following Payables option you defined for Terms Date Basis.
System / Goods Received / Invoice / Invoice Received
Pay Date Basis. The Pay Date Basis for a supplier determines the pay date for a supplier's invoices.
Due / Discount
Payment Method. The method you use most frequently to pay this supplier's invoices:
Check. You can pay with a manual payment, a Quick payment, or in a payment batch.
Electronic. Pay electronic payments either through the e-Commerce Gateway, or by delivering a payment batch file to your bank.
Wire. Manually record an external wire transfer of funds between your bank and your supplier's bank.
Clearing. Record invoice payments to internal suppliers.
Always Take Discount. Enable this option to have Payables always take an available discount for a supplier, regardless of when you pay the invoice.
Exclude Freight From Discount. If this option is enabled for an invoice, Payables automatically subtracts the freight amount entered on the invoice header from the invoice amount when calculating the invoice amount subject to discount.
Allow Interest Invoices.(Header Level only) If this option is enabled, Payables calculates interest for the supplier's overdue invoices and creates corresponding interest invoices when you pay the overdue invoices.
Attention AR.(Site Level only) Enable to have "Attention Accounts Receivable" printed on your checks immediately below the supplier site name and before the address if your payment formatting program allows it. Payables also prints this legend on your supplier mailing labels.
Pay Alone. If this option is enabled for an invoice, Payables creates a separate payment for each invoice.
Bank Charge Bearer. Indicate whether you or your supplier pays bank charges for electronic payments. If your supplier pays, indicate whether your supplier uses the standard or negotiated rate. This information is used in the Define Bank Charges window. See: Bank Charges. This field is not visible if you do not enable the Use Bank Charges Payables option.
Internal. You pay bank charges.
Supplier/Negotiated. Your supplier pays bank charges at a negotiated rate.
Supplier/Standard. Your supplier pays bank charges at a standard rate.
- Bank Accounts
Use this region to record the supplier bank accounts that your suppliers and supplier sites use for electronic payment transactions.
EDI (Electronic Data Interchange)
If you pay this supplier with electronic payments, enter the following information for your supplier.
EDI Location.(only at the supplier site). Electronic Data Interchange (EDI) location code for this supplier site.
EDI ID Number. This field is used only by Oracle Energy, if you have installed it, and it appears only at the supplier site.
Payment Method. How the electronic payment will be made.
Payment Format. Indicates type of information being transmitted with the funds if the Payment Method is ACH.
This field is enterable only if you select ACH in the Payment Method field.
Remittance Method. Party responsible for sending the remittance advice to the payee.
Remittance Instruction. Text of specific wire or other electronic payment instructions for an intermediary or recipient financial institution (optional).
Transaction Handling. Standard EDI transaction code (ANSI ASC X12) designating the action to be taken by all parties.
C. Payment Accompanies Remittance Advice.
D. Make Payment Only.
I. Remittance Information Only.
U. Split Payment and Remittance.
Z. Other Handling.
- Invoice Tax Code.
Tax code or tax group that represents the tax charges you generally receive on invoices from a supplier.
Use Offset Taxes. You can use offset taxes to record taxes on invoices while offsetting the tax liability. You can associate offset taxes with sales or user-defined taxes in the Tax Codes window.
Automatic Calculation
Calculation Level. Select the level at which you want Payables to automatically calculate tax for this supplier or supplier site.
Header. Automatically calculate the tax amount and create tax distributions based on the Invoice Amount and Tax Code in the Invoices window.
Line. Automatically create tax distributions based on the Distribution Amount, Tax Code, and Includes Tax check box in the Distributions window. Calculate amounts at the line level.
Tax Code. Automatically create tax distributions based on the Distribution Amount, Tax Code, and Includes Tax check box in the Distributions window. Calculate amounts at the tax code level.
None. Disable automatic tax calculation for this supplier or supplier site.
Allow Calculation Level Override. This field applies to the Calculation Level for tax.
Rounding Rule. If you use automatic tax calculation, select the method for the system to use to round the automatically-calculated tax amount.
Up. Round up. For example, round Rs.10.677 to Rs.10.68
Down. Round down. For example, round Rs.10.677 to Rs.10.67
Nearest. Round to the nearest number, and if the difference between Up and Down is equal, round Up. For example, round Rs.10.677 to Rs.10.68.
Distribution Amounts Include Tax. Enable this option if you use automatic tax calculation at the Tax Code or Line level, and you want Payables to subtract the calculated tax from distributions when Payables automatically creates tax distributions.
- Withholding Tax.
Enter withholding tax information for a supplier and supplier site.
Allow Withholding Tax. Enable to allow withholding taxes for the supplier and supplier site.
Withholding Tax Group. A default withholding Tax Group.
- Tax Reporting.
Income Tax details of the Supplier who resides in US. (Only At Header Level).
Income Tax Reporting Site. (Only At Site Level).
Enable check box to select a site as the reporting site for a supplier. This reporting supplier site's address is printed on the 1099 form, and included in the 1099 Electronic Media Payables requires exactly one tax reporting site for each 1099 supplier for income tax reporting purposes.
Tax Registration Number. (Only At Site Level).
Tax registration number, for example, a supplier's value-added tax (VAT) registration number.
- Purchasing.
All supplier purchasing values default to new supplier sites you enter.
Ship-To Location. Location where a supplier sends shipments for goods/services.
Bill-To Location. Location to which a supplier sends the invoice for goods or services.
Ship Via. Freight carrier you use with a supplier.
FOB. Free-on-Board (FOB) code for a supplier.
Freight Terms. You negotiate freight terms with a supplier to determine whether you or the supplier pays for freight charges on goods you order from a supplier
Purchase Order Hold. If you enable this option for a supplier, and you also enable the Enforce Supplier Hold option in the Control region of the Purchasing Options window, then you can create a purchase order for the supplier, but you cannot approve the purchase order. To release this hold, deselect Purchase Order Hold here.
Purchasing Hold Reason. Reason you are preventing approval of purchase orders for a supplier.
Create Debit Memo From RTS Transaction. Enable this option if you want the system to automatically create a debit memo in Payables when you enter a Return To Supplier (RTS) in Purchasing.
Transportation Arranged (Only at site level).
Country of Origin. Country in which a product was manufactured.
Self Billing Region (Only at site level).
Enter information in these fields if you have installed Purchasing and use the self-billing features to create invoices on behalf of your suppliers.
.
Pay On. You can enter a value for the Pay On field only if the supplier site is a purchasing site.
Receipt. If you want to use the Pay on Receipt AutoInvoice Program to automatically create invoices based on receipts you enter for this supplier site, enter Receipt.
Alternate Pay Site. Pay site to be used as the supplier site when the system creates self-billing invoices for this supplier
Invoice Summary Level. Enter the level at which you want to consolidate invoices for this supplier site when you submit the Pay on Receipt AutoInvoice Program:
Create Debit Memo From RTS Transaction. Enable this option if you want the ystem to automatically create a debit memo in Payables when you enter a Return To Supplier (RTS) in Purchasing.
Gapless Invoice Numbering. If you enable Gapless Invoice Numbering, then you must also enter a Selling Company Identifier.
Selling Company Identifier.. This is the identifier for the supplier site.
- Receiving (Only at site level)
All supplier receiving values default to new purchase orders you enter for a supplier. You can override any receiving defaults during purchase order entry.
Enforce Ship-to Location. The value you enter in this field determines whether the receiving location must be the same as the ship-to location:
Receipt Routing. Default receipt routing that you assign goods: Direct Delivery, Inspection Required, or Standard Receipt.
Match Approval Level. If you use Oracle Payables with Oracle Purchasing or another integrated purchasing product, you can perform online matching of invoices and original purchase orders or purchase order receipts.
Quantity Received Tolerance. Maximum over-receipt tolerance percentage. During receiving, Oracle Purchasing uses the over-receipt tolerance percentage and the over-receipt control action to determine how to handle receipts that exceed the over-receipt tolerance.
Quantity Received Exception. How Purchasing handles receipts that exceed the Quantity Received Tolerance: None / Reject / Warning.
Days Early/Late Receipt Allowed. Maximum acceptable number of days early/late for receipts.
Note : For More Information please download the below link
http://www.ziddu.com/download/15527068/AcctPaybles.pdf.html
http://www.ziddu.com/download/15527068/AcctPaybles.pdf.html
Thanks,
Raju
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