AP (ACCOUNTS PAYABLE)

MAKE PAYMENTS TO VENDOR THROUGH ANY ORGANISATION USING AP MODULES.

AP FLOW IN ORACLE APPS

SUPPLIER->TDS->INVOICE->PAYMENT->GL

SUPPLIER

• TO SUPPLIES GOODS AND SERVICE TO ANY ORGANIZATION.
• FIRST WE CREATE SUPPLIER WITH NAME AND NUMBER.THE NUMBER STARTING WITH S THEN 5 DIGITS NUMBER.
• THEN GO TO CLASSIFICATION.SELECT THE SUPPLIER TYPE.THEN GO TO SITES.

SITES

THERE ARE 3 TYPES OF SITES

TRADE,CAPITAL,SERVICE

WITHOUT USING SITES WE CAN’T PURCHASE ANYTHINGS.

TRADE IS USED FOR GENERAL ITEMS.

CAPITAL IS USED FOR FIXED ASSETS(EX. MACHINERY ITEM)

SERVICE IS USED FOR MAINTENANCE PURPOSE

• Enter Site Name with type –location-supp number
• THEN GO TO ACCOUNTING

Then Go to Navigator Supplier Additional Information

THEN ATTACHED TDS

TDS (TAX DEDUCTION AT SOURCE)

INVOICE

TO SHIPPING AND BILLING GOODS WE USE A BILL NUMBER.THAT BILL NUMBER IS CALLED INVOICE.

CREATION OF INVOICE:

• CLICK ON THE INVOICE OPTION WITH IN THE INVOICE ENTRY.
• SELECT THE TYPE OF INVOICE.
• STANDARD,PREPAYMENT,CREDIT MEMO,DEBIT MEMO ARE THE TYPE OF INVOICES
• ENTER VALUE FOR THE SUP NUMBER FIELD AND PRESS TAB.SUP NAME AND SITE AUTOMATICALLY GENERATED.
• ENTER VALUE FOR INVOICE DATE, INVOICE NUM AND AMOUNT.
• CLICK ON DISTRIBUTION BUTTON
• CHECK INVOICE TOTAL=DISTRIBUTION TOTAL
• CLICK ACTION FOR VALIDATED THEN ACCOUNTING

PAYMENT

PAYMENTS ARE THE SYSTEM FOR TRANSFOR OF MONEY.THAT IS PAID OR PAYABLE.

THERE ARE THREE TYPES OF PAYMENT

• MANUAL
• QUICK
• REFUND.

CREATION OF PAYMENT

SELECT THE TYPE OF PAYMENT (MANUAL)

ENTER THE VALUE FOR THE BANK ACCOUNT FIELD (ACCOUNT FROM WHICH PAYMENT HAS TO BE DONE)

DOCUMENT AND DOCUMENT NUMBER GET UPLOADED AUTOMATICALLY.

ENTER THE PAYMENT DATE AND ALL THE MANDATORY FIELD

SELECT ENTER/ADJUST INVOICE.

ENTER THE INVOICE NUMBER FOR WHICH PAYMENT HAS TO BE DONE.

IF THERE ARE ANY CREDIT MEMO, THEN THE TOTAL HAS TO CHANGE ACCORDINGLY

CTRL+S

ACTION-> CREATE ACCOUNTING

IN THE INVOICE SCREEN ONCE THE PAYMENT IS DONE, THE AMOUNT PAID THE FIELD CHANGES ACCORDINGLY